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Home My WebLink AboutDoc 184 - Gate Permit - Peacock LnDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of April 24, 2013 Please see directions for completing tbis document on the next page. DATE: April 10,2013 f;'ROM: George Kolb, County Engineer Road 541-322-7113 TITLE OF AGENDA ITEM: Consideration of Signature of Document No. 2013-184, Gate Permit No. 13-001 for Peacock Lane applied for by lake Polvi PUIlLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: Jake Polvi approached the Road Department concerning the installation of a gate at the end of Peacock Lane by his property located at 22622 Peacock Lane. The reason for the gate is to allow lake to graze the southern portion of his property, reduce the noxious weeds in the general area and prevent illegal dumping in the area. Road Department staff visited the site and did not see any reasons why a gate could not be installed in this location. It meets the following criteria for gate installation: I. It is a dead end road 2. It is not a road that is generally used by the public. It is a dead end road used only by the residents living along it. 3. All parties affected by the gate have signed off on its installation 4. The gate will not restrict access to public land 5. Installation of the gate will help reduce noxious weeds and illegal dumping along this portion of the right-of-way. 6. Peacock Lane is not located within a recorded subdivision. Deschutes County does maintain a portion of Peacock Lane but the maintenance stops short of where the gate will be installed. See attached maps and photos for location of the proposed gate. FISCAL IMI)LICATIONS: \lone, Mr. Polvi will be resonsible for installation and maintenance of the gates. RECOMMENDATION & ACTION REQUESTED: The Road Department recommends signature of Document No. 2013-184, Gate Permit No. 13-001 for Peacock Lane ATTENDANCE: George Kolb, County Engineer DISTRIIlUTION OF DOCUMENTS: Copy to Sheila Odie (ext. 7148) at the Road Department DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This fonn is required to be submitted with ALL contracts and other agreements. regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Fonn is also required. If this fonn is not included with the document. the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this fonn electronically to the Board Secretary.) Please complete all sections above the Official Review line. Date: ft\pril 10, 20131 Contractor/Supplier/Consultant Name: Contractor Contact: Contractor Phone #: 1541-410-30501 Type of Document: Gate permit Goods and/or Services: Allows for the installation of a gate on Peacock Lane Background & History: Jake Polvi approached the Road Department concerning the installation of a gate at the end of Peacock Lane by his property located at 22622 Peacock Lane. The reason for the gate is to allow Jake to graze the southern portion of his property, reduce the noxious weeds in the general area and prevent illegal dumping in the area. Road Department staff visited the site and did not see any reasons why a gate could not be installed in this location. It meets the following criteria for gate installation: 1. It is a dead end road 2. It is not a road that is generally used by the public. It is a dead end road used only by the residents living along it. 3. All parties affected by the gate have signed off on its installation 4. The gate will not restrict access to public land 5. Installation of the gate will help reduce noxious weeds and illegal dumping along this portion of the right-of-way. 6. Peacock Lane is not located within a recorded subdivision. Deschutes County does maintain a portion of Peacock Lane but the maintenance stops short of where the gate will be installed. See attached maps and photos for location of the proposed gate. Agreement Starting Date: [Q£on Signatur~ Ending Date: ~i~ Annual Value or Total Payment: IN/~ Department: D Insurance Certificate Receiied (CieCk box) Insurance Expiration Date: Check all that apply: D RFP, Solicitation or Bid Process D Informal quotes «$150K) D Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37) 4110/2013 Funding Source: (Included in current budget? D Yes No If No, has budget amendment been submitted? DYes D No Is this a Grant Agreement providing revenue to the County? DYes D No Special conditions attached to this grant: Deadlines for reporting to the grantor: If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant-funded position so that this will be noted in the offer letter: DYes D No Contact information for the person responsible for grant compliance: Name: Phone#: '-----' Departmental Contact and Title: George Kolb, PE, County Engineer Phone #: 541-322-7113 Department Director Approval: a,fi1;;= 01/s!d I) Distribution of Document: Who gets the original document and/or copies after it has been signed? Include complete information if the document is to be mailed. Official Review: County Signature Required (check one): BOCC 0 Department Director (if <$25K) o Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. _____) Legal Review Date Document Number __ 411012013 I REVIEWED , BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES, COUNTY, OREGON Gate Permit for Peacock Lane * located within Township 17 South, * Range 13 East, Sections 17 & 20 W.M., * Deschutes County, Oregon. * GATE PERMIT 13-001 Pursuant to ORS 368.056 the Board of County Commissioners of Deschutes County, Oregon authorizes Jake Polvi to maintain a gate upon the public right of way described as: Peacock Lane located within Township 17 South, Range 13 East, Sections 17 & 20 located in Deschutes County, Oregon. in accordance with the conditions of approval (Exhibit "A") and in the location shown on the map (Exhibit "B") attached hereto and by this reference made a part hereof. DATED this ___ day of _______, 2013. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON ALAN UNGER, CHAIR ATTEST: TAMMY BANEY, VICE-CHAIR Recording Secretary ANTHONY DEBONE, COMMISSIONER DC 2 a1. 3 . 1 8 ~. EXHIBIT "A" GATE PERMIT 13-01 CONDITIONS FOR APPROVAL 1. Gate may be reviewed by the County at any time and upon a finding that the gate does not meet the criteria of the Gate Permit Resolution 90 081, the permit may be revoked by the Board of County Commissioners. 2. The design shall be approved by the County Engineer. 3. If the gate is locked, a key must be deposited with the fire district, Sheriff's office and with the Deschutes County Road Department with a map showing the gate location and telephone number of the applicant or contact person. 4. The gate location shall be as shown on the attached Exhibit "[]If. 5. , if required, must be to supplement gate. 6. No mail will be delivered inside , therefore, post office boxes or an approved mail box location outside shall be used. 7. Access for existing utilities and facilities in the area behind the must be maintained at all times. 8. If the applicant wants the road accessed by the gate to be included in the county maintenance system, the will be removed and the roadway brought up to a condition acceptable to the County Road Department prior to acceptance into the system. 9. Per Deschutes County Code 10.04.020, the gate is for the purpose of prohibiting motor vehicle traffic only. Pedestrian, bicycle and horse travel will still be permitted. Peacock Lane Gate Permit EXHIBIT "B" IGate Location "I \ 0:: 1----1----1-------,1----0 Z f-----G~$===~~~-~ 0:: f---+-+---I--~;;;;;;;;;;;;~ U r--<~RODEO CT,,;;; ~--+---l ~~~!t;I r'--'-------------:-{::~=IIIlb[!!!!!!!!!!~PEACOCK~L.:N ~==*~~~~~~~~~ U f~ I f-W ~ ~ ~ !!J ;.;J w ~ 0 11. o 0:: 0:: ~ ~------------+-----~------~--~~------~--~ Z o CI) ro a r T r I I I 1Locator Map o 1,000 2,000 Printed : April 12, 2013 The Infonnation on this map was derived from cigital databases on Deschutes County's G .I.S. Care was taken in the creation of this map. Deschutes County cannot accept arty responsibility fa errOfS, omissions, or positional accuracy and, therefore, there are no wl!m!lnties which accompany this product. However, notification of any errors will be BDPreciaJed 3,000 4,000 Feet Legend -County Routes -Road Centerlines D Taxlots -•&""==:11= Ro ad Department 61150 SE 27th St. • Bend . Oregon 97702 (541 J 388-6581 • FAX (541 J 388-2719 e x n: PEltMn I'HOC-E ', 1:"0(, FOH ") ·'I OO .il l.) 'J (jN -I~lll NI ),'\I\I! I'I 'R ,1111 11 I ll i, :,<l1L 1'~Tml l n:t Jl I<.:sl (u rln i s tu be u s ed flursu<l nl tu Re sol ut lo l1 o . 9U-01l I II S the I'Ll IIU i UIl ol l i1c: Uqxll lJ11cnl o j P ublic \\urks 1(1 prO L~.s~ al l perm it n:qu c sls in co m p i ill lll'C \\ ith five cr ite r ia l'~l a b l i sh (d 11\ the ,'(:sulu tioll, ;md to 'll :t~( d l ( cI/lnmc lI ,I.ll ioll t i ) th e Bt lard oj 'OU 11 13 C'o nlln l&"I OIl Crs \1 )1>1. 1(,,\'\1 1 '-! ,\tllI :'\ N I ) /\ J) J)RI S .' f )!\ n :U I-,\ 1' 1' I.It ',\TI()l\ Juniper Acres, LLC C/O Jake Polvi ~/ell'$ PO BOX 1668 Bend, OR 97709 $100.00 SI (J'-,\I l In III ,W I)I ,IC:\l\ /' 1 1,1 r l'll m<1 ~l '\r !l l!\ 541.410.3050r$~ C1HT F R f..\ EV AU 'AT l o. • \\ i l l 111,' ~:llc le"tr IC! i IClC~' lP 1m \' pa rcc l~ uwned by (1!lw l''i .@ Nn .' II':c\, :l pl'l l C l liO n mLl~1 inc lu d e a lf<.:ctcd partic:, ,iPlld i UlC.' " 1),)<.:\ II Upp CM 1< , h t: III tlic r )l lb l lc '~ lill .:rc , 1 1(', ,t!lu \\ !lle' g.:ll i ll d ;.t l ilL 11):id " 8 "11 ** The proposed gate will help reduce noxious weeds and illegal dumping (I I ~, Ih t.: I<),ld :f ~ :\ fL'L Ull k d \Ubd :II>I \i l j" Y c',' @ C EOL<..c., .... ~L.B Ii dle 1(1//3 ;V1~ Ifu-~/I?jt"YLI tel'-~.f~,4-p..o ........ j ~n.ttllr~ I )~1 1. 61.1/10/, J Qu ali ty Se rvices Perfo rme d with Pride April 8, 2013 Mr. George Kolb Deschutes County Road Dept 61150 SE 2ih Street Bend, OR 97702 RE: Peacock Lane Gate Permit Dear Mr. Kolb, Enclosed please find an application and a $100 check for a gate permit to install a 16ft Powder River Gate across Peacock Road at the SE corner of our property, Tax Lot 300, located at 22622 Peacock Lane. You'll also find (1) a letter of support from the adjacent land owners; (2) Exhibit A -Tax Map, which shows the location of the gate; (3) Exhibit B -photos of existing conditions; (4) Exhibit C - a photo of an example gate to be installed; and (5) Exhibit D -aerial of gate location. Presently, the road is a dead end road that does not provide any benefit to the public. We are the last owners on the road. Mature juniper trees and woody debris, are blocking access to this section of road. This section of road ends at our West fence boundary because it was previously vacated to prevent access onto the airport property. We recently purchased the property and would like to install the gate, so we can graze the South portion of our property and reduce the noxious weeds in the general area. Additionally, the gate will prevent further illegal dumping in the area. Last week I picked up a truck load of garbage that was recently illegally dumped. In the attached photos you'll also see the road is currently blocked by mature junipers and woody debris. This impacted section of road has not been used in a very long time. We feel the installation of the gate will have public benefit by prevent further illegal dumping and help reduce the impacts on noxious weeds in the area. Please feel free to call me any time at 541.410.3050 if you have questions or need further information. Sincerely ~Vi$~ Juniper Acres LLC PO Box 1668 Bend, OR 97709 541.410.3050 iake@polvLnet April 8, 2013 Mr. George Kolb Deschutes County Road Dept 61150 SE 27th Street Bend, OR 97702 RE: Peacock lane Gate Permit Dear Mr. Kolb, This letter is to confirm that we are the adjacent land owners and support the Deschutes County Road Department issuing a gate permit for the installation of a gate across Peacock Lane as illustrated on Exhibit A -Gate Location, at the SE corner of Tax Lot 300. The gate is to be installed by Jake Polvi with Juniper Acres LlC, the owner of Tax Lot 300, 22622 Peacock Lane. '1/'1/I~(t:J) Juniper Acres LLC Tax lot 300 t.;-g -J.O/3 (date) (date) EXHIBIT A -GATE LOCATION \ r I I I I I 1-3 --+- BE~D AIRPPRT I Gary Judd Airport Manager ISend Municipal Airport I I I End of Peacock LN, Road vacated past '.lP9CJ 291421 Airport boundary, no access Tax Lot 101 \ 300 Jake Polvi Juniper Acres, LLC 22622 Peacock Lane 36000 400 " 36000 700 soo 600 Peacock Lane '--1Proposed Gate Location SEE MAP 1 1320 John Hancock 22655 Peacock Ln EXHIBIT B Existing Road Condition EXHIBIT C Proposed Gate -16ft Powder River Gate EXHIBIT 0 -AERIAL