HomeMy WebLinkAboutRes 031 - Transfer Appropr - Commun SystemDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 24, 2013
Please see directions for completing this document on the next page.
DATE: April 12, 2013
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-031, transfer of appropriation in the Deschutes
County Communication System Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-031. Due to an unanticipated need to replace an air conditioner at
the the Awbrey Butte Communication Site, additional Capital Outlay appropriation is required in the
County Communication Systems Fund.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Capital Outlay for $5,180 is required.
RECOMMENDATION & ACTION REOUESTED:
Approval and signature of Resolution #2013-031
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Larry Blanton, Sheriff's Office 317-3118
Jim Ross, Sheriff's Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2012-2013 * RESOLUTION NO. 2013-031
Deschutes County Budget and Directing Entries *
WHEREAS, attached IS a request from the Sheriff's Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 245-1700-501.97 -01 Deschutes County Communication System
Fund, Contingency $ 5,180
TO: 245-1700-421.94-35 Deschutes County Communication System
Fund, Operating Equipment $ 5,180
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
J Budget document to show the above appropriations. "
DATED this ____,nd day of April, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTESCOUNTY,OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ATHONY DEBONE, Commissioner
1I PAGE 1 Of I-RESOLUTION NO. 2013'()31 (04/24/13)
I
Lacy Nichols
From: James Ross
Sent: Friday, March 22, 201310:59 AM
To: Jeanine Faria; Shelley Pichardo; Lacy Nichols; Marty Wynne
Subject: Capital Outlay and Appropriation Transfer
Attachments: air conditioner_20130322105043.pdf; Appropriation transfer request FY2013 Fund 245.xls
We have an emergency need to replace the broken air conditioner at the Awbrey Butte Communication Site. Air
Conditioner is needed due to the heat generated by the equipment in the building. Repair is not recommended due to
cost and reliability concerns. Attached are the Capital Outlay and Appropriation Transfer.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
1
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Deschutes County
Appropriation Transfer Request
Item Line Number
Item (HTE 14 digit code)
1. 245-1700-421.94-35
2. 245-4500-501.97-01
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Capital Operating Equipment
Contingency Contingency
Current
Budgeted
Amount
14,000
133,249
147,249
A transfer of appropriation is required for the following reason and will be used for the following purpose:
1. Replacement air conditioner unit for Awbrey Butte Communication site.
2. New requirement will be funded from Contingency.
Revised
To (From) Budget
5,180 19,180
-5,180 128,069
0 147,249
Fund:
Dept:
Requested by:
Date:
245
Sheriffs Office
Jim Ross
22-Mar-13
DESCHUTES COUNTY
Capital Outlay Expenditure Authorization Form
1. Description of Expenditure County Communication System (Fund 245)
Purchase replacement Air Conditioner
For the Awbrey Radio Repeater Site
2. Department Sheriff's Office Fund 245
3. Budgeted Amount FY2013 $0
Less: Prior Expenditures $0
Remaining Budget $0 Expenditure Amount: 55,180.00
Appropriation Transfer from Contingency
is being sUbmitted.
4. Charge to: 245-1700-421.94.35
Fund DoptlDiv !lAS ElemlObj Project
5. Bids Received: Written Yes Oral None •
Bid Detail Unit: Comments
Mountain View Heating $5,180.00 Accepted
Northwest Mechanical $6,505.00
Portland Mechanical $6,992.0
6. Initial Purchase Replacement Yes
Replacement Information: Not available purchased in 1998.
Justification for
Replaced Asset Number Make
Year of Purchase Model
Original Cost Serial
ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy
and Procedures, COEAF Form Section)
A. Item not budgeted or item exceeds budgeted amount (complete lor 2).
1. Source of appropriation if not budgeted or in eXCeSS of budget:
2. Appropriation transfer to Capital Outlay is necessary.
Request for an appropriation transfer must be attached to COEAF
B. Item not as described in budget
REASON:
C. EMERGENCY PURCHASE -Item purchased prior to COEAF approval
REASON Current air cJlditioner is inop ra ~and repair il-cxpensive and not recommended
r z.. L -( 3Date _______Department Head
Date _______Finance Department ReVi?,"J
--t---ff'cr'--------
County Administrator AQl)roval _____________ Date _______
County Commissioner ApJroval _____________ Date _______
(If over $25,000)
Submit fonn to the Finance Department for review and approval.