HomeMy WebLinkAboutDoc 277 - CAD IGA - 9-1-1 CSDDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 29, 2013
Please see directions for completing this document on the next page.
DATE: 05/22/2013
FROM: Rick Silbaugh 9-1-1 (541) 322-6100
TITLE OF AGENDA ITEM:
Consideration of Board Approval of County Administrator's Signature of Docurnent No. 2013-277, an
Amendment to an Intergovernmental Agreement with ODOT regarding CAD System Grant
Reimbursement.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County 9-1-1 Service District applied for two grants in 07/08. This IGA is for the second
grant to enable all of the 9-1-1 centers in Central Oregon from Washington to California to connect
with each other and with the Oregon State Police and Department of Transportation. This amendment
to the IGA extends the dates for the project and update the principals from ODOT.
FISCAL IMPLICATIONS:
This is a budgeted item which is in both revenue and expense.
RECOMMENDATION & ACTION REOUESTED:
Respectfully request the authorization from the governing board for the Deschutes County 9-1-1
Service District for the County Administrators signiture to this amendmend.
ATTENDANCE: Rick Silbaugh
DISTRIBUTION OF DOCUMENTS:
Original signed copy should be returned to Rick Silbaugh at Deschutes County 9-1-1 who will then
forward it to the project manager for ODOT to retain their signitures.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL oontracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. if the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form Is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel. the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please oomplete all sections above the Official Review line.
Date: 1051131201;3! Department: [9-1-11
Contractor Contact: IMatt Badzinski!
Contractor/Supplier/Consultant Name: '-'---~------L------"--'-::--'-'-----:"'~';;";';".;.....,-.n
~~
Type of Document: Amendment IGA for reimbursements from ODOT grant.
Goods and/or Services: This is an ammendment to the original IGA signed Feb of
2012, updating the partiCipants and the deliverables dates.
Background &History: Grant originally secured in 2007/2008 to connect all 9-1-1
centers in Central Oregon with ODOT as well as the State Police. This will system will
greately improve public safety response to emegencies.
Agreement Starting Date: ~2 Ending Date: ~/;.3
Annual Value or Total Payment: ~284,204.001
o Insurance Certificate Recei,ed :cieck box)
Insurance Expiration Date:
Check all that apply: o RFP, Solicitation or Bid Process o Informal quotes «$150K)o Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? 181 Yes 0 No
If No, has budget amendment been submitted? 0 Yes 0 No
Is this a Grant Agreement providing revenue to the County? 181 Yes 0 No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No
5/16/2013
Departmental Contact and Title: Rick Silbaugh Phone #: 541
322-6100
Department Director Approval: ---!.~~~===... ===\==~_ ~-11~/2013
Signature Date
Distribution of Document: Two signed originals to be returned to Rick at 9-1-1.
Official Review:
County Signature Required (check one): J(J SOCC 0 Department Director (if <$25K)
15~1jf >$150K, SOCC Order No. _____
Legal Review Date f-'-l -I)
Document Number
5/1612013
l
Misc. Contracts and Agreements __...LE...G..." ''''''''''"''':i:=·~_t~!~r.!. _~I No. 28095
AMENDMENT NUMBER 01
INTERGOVERNMENTAL AGREEMENT 28095
Oregon 9-1-1 Computer Aided Dispatch (CAD) Interconnect
Deschutes County; 9-1-1 Service District
The State of Oregon, acting by and through its Department of Transportation,
hereinafter referred to as "State," and the Deschutes County 9-1-1 Service District,
acting by and through its elected officials, hereinafter referred to as "Agency," entered
into an Agreement on March 29, 2012. Said Agreement covers work for enhancements
to the Computer Aided Dispatch (CAD) Systems for Deschutes, Hood River and Wasco
Counties.
It has now been determined by State and Agency that the Agreement referenced above
shall be amended to update contact information and project completion date in
Exhibit A Except as expressly amended below, all other terms and conditions of the
Agreement are still in full force and effect.
EXHIBIT A, Identification, Paragraph 1, Participating Organizations, Subsection a.,
Page 8, which reads:
1. Participating Organizations
a. Oregon Department of Transportation
1178 Chemeketa Street NE
Salem, OR 97301-2528
Shall be deleted in its entirety and replaced with the following:
1. Participating Organizations
a. Oregon Department of Transportation
355 Capitol Street NE -MS-41
Salem, OR 97301-3871
EXHIBIT A, Identification, Paragraph 2, Principal Participants, Subsection a.
Page 8, which reads:
2. Principal Participants
a. State Project Team:
i. Rod Kamm, ITS Program Manager, Information Systems
ii. Chuck Larsen, ITS Technical Lead, Information Systems
iii. Kelle Forbes, ITS business System Manager
iv. Galen McGill, ITS Business Manager
I
f
DC -20 13-2 7, if
State/Agency
Agreement No. 28095-01
Shall be deleted in its entirety and replaced with the following:
2. Principal Participants
a. State Project Team:
i. Darrell Landrum, ITS Program Manager, Information Systems
ii. Kelle Forbes, ITS Business System Manager
iii. Galen McGill, ITS Business Manager
EXHIBIT A, Input Documents and Files, Paragraph 2, Deliverables, Subsection b,
Page 12, which reads:
2. Deliverables
b. Work to be performed to produce the deliverables is estimated to start on
February 1,2012 and be completed by October 31,2012.
Shall be deleted in its entirety and replaced with the following:
2. Deliverables
b. The beginning date for work under this Agreement is March 29, 2012, and the
estimated end date is September 30, 2013, or upon completion of the work.
This Amendment may be executed in several counterparts (facsimile or otherwise) all of
which when taken together shall constitute one agreement binding on all Parties,
notwithstanding that all Parties are not Signatories to the same counterpart. Each copy
of this Amendment so executed shall constitute an original.
THE PARTIES, by execution of this Agreement, hereby acknowledge that their Signing
representatives have read this Agreement, understand it. and agree to be bound by its
terms and conditions.
Signature Page to Follow
2
State/Agency
Agreement No. 28095-01
Deschutes County 9-1-1 Service
District,
By __________________________
Tom Anderson, County Administrator
APPROVED AS TO LEGAL
SUFFICIENCY .~_ n
BY~ L~
Agency Counsel
Date l~ ,~ ~ ,"}
Agency Contact:
Rick Silbaugh, Public Safety Systems
Manager
Deschutes County 9-1-1 Service District
20355 Poe Sholes Drive
Bend OR 97701
(541) 322-6100
rjcks@deschytes,ora
STATE OF OREGON, by and through
its Department of Transportation
By ______________________
Virginia Ellwanger, Chief Information
Officer
Date _______________
APPROVAL RECOMMENDED
By ______________________
Ron Winterrowd, TAD Manager
Date _________________
By _____________
Galen McGill, ITS Manager
Date__________________
APPROVED AS TO LEGAL
SUFFICIENCY
By Exempt: OAR 137-045-0050(2)
Assistant Attorney General
Date:,___________
State Contact:
Matt Badzinski, TAD Project Manager
Transportation Building
355 Capitol Street NE
Salem, OR 97301-3871
(503) 986-3292
Matthrew.R.Badzinskj@odot.state,o[.ys
3