HomeMy WebLinkAboutRes 044 - Transfer Approp - Campus-Project FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 29, 2013
Please see directions for completing this document on the next page.
DATE: May 10,2013
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-044, transferring appropriation from General Fund
Contingency and within the Campus Improvement and General County Project Funds.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-044. Due to the following, additional appropriation is required:
1.) The scope of the various courthouse/justice building campus improvement projects is projected to
exceed what was anticipated when the FY 2013 budget was adopted and therefore additional resources
are necessary. 2.) Additional appropriation is required in order to expend such resources.
FISCAL IMPLICATIONS:
The transfer of appropriation and resources will allow for an additional $150,000 to be expended for
campus improvement projects.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-044.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Susan Ross, Property & Facilities 383-6713
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REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations '"
Within the Various Funds of the 2012-20l3 RESOLUTION NO. 20l3-044
'"
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 142-0800-501.97-01 Deschutes County General County Projects,
Contingency $ 150.000
TO: 142-0800-491.96-89 Deschutes County General County Projects,
Transfers Out, Capital Project Fund (463) $ 150,000
FROM: 001-4500-501.97-01 Deschutes County General Fund, Non-Depar
Contingency
tmental,
$ 150,000
FROM: 463-0800-501.97-01 Deschutes County Campus Improvement,
Contingency $ 82,783
TO: 463-0800-419.43-20 Deschutes County Campus Improvement,
Building/Grounds Repair & Maintenance $ 232,783
PAGE I OF 2·RESOLUTlON NO. 2013·044 (0512911 3)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of May, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE 2 OF 2·RESOLUTION NO. 20 I3"()44 (05/29/13)
Lacy Nichols
From: Susan Ross
Sent: Thursday, May 09. 2013 6:04 PM
To: Marty Wynne
Cc: Jeanine Faria; Lacy Nichols
Subject: Appropriation Transfer
Attachments: Appropriation Transfer Fund 463(2).xls
Marty, please see attached request for transfer of appropriation for the Courthouse Campus Improvement Fund
463. Let me know if you have any questions. Thanks .
e t! Susan Ross I Director
.. ;.0 Deschutes County Property & Facilities Department
o PO Box 6005 I Bend, Oregon 97708
, ... 14 NW Kearney Avenue I Bend, Oregon 97701
• ',";n· susan.ross@deschutes.org Tel: (541) 383-67131 Fax: (541) 317-3168
www.deschutes.org
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Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 142-0800-491.96-89
2 142-0800-501.97-01
3 463-0800-501.97-01
4 001-4500-501.97-01
5 463-0800-419.43-20
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Transfers Out Capital Project Fund (463)
Contingency Contingency
Contingency Contingency
Contingency Contingency
Materials & Services Building & Ground R & M
Current
Budgeted Revised
Amount To (From) Budget
-150,000 150,000
1,605,036 (150,000} 1,455,036
82,783 (82,783) -
6,054,528 (150,000) 5,904,528
350,000 232,783 582,783
8,092,347 -8,092,347
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The scope of the various courthouse/justice building campus improvement projects is projected to exceed what was known at the time
the FY 2013 budget was adopted. Additional resources are required and these resources need to be appropriated. A cash transfer from
Fund 142 will be made, requiring an increase in the Transfers Out category in Fund 142.
Fund:
Dept:
Requested by:
Date:
Campus Improvement
BOCC
Susan Ross
5/10/2013