HomeMy WebLinkAboutRes 056 - Transfer Appropr - Gen Fund - GrantsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 29, 2013
Please see directions for completing this document on the next page.
DATE: May 16, 2013
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-056, transfer of appropriation from the General Fund
Contingency and within the General Fund's Grant Projects Department.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-056. Expenditures for mileage and office supplies were not
anticipated at the time the FY 2013 budget was prepared. In addition, expenditures for electricity are
projected to be higher than anticipated. Additional Materials & Services appropriation is required.
FISCAL IMPLICATIONS: An appropriation transfer from Non-Departmental General Fund
Contingency category and the General Fund's Grant Projects Department Capital Outlay category to
Materials & Services in the General Fund's Grant Projects Department for $500 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-056.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Dave Inbody, BOCC 322-7697
REVIEWED
LEGAL COUNSEL
For Recording Starn Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2012-2013 RESOLUTION NO. 2013-056 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-4500-50] .97-01 Deschutes County Non-Departmental,
Contingency $ 400
FROM: 001-2600-465.94-41 Deschutes County Grant Projects,
Computer Hardware $ 100
TO: 001-2600-465.58-70 Deschutes County Grant Projects,
Travel/Mileage Reimbursement $ 150
TO: 001-2600-465.61-55 Deschutes County Grant Projects,
Office and Copier $ 200
TO: 001-2600-465.62-10 Deschutes County Grant Projects,
Electricity $ 150
PAGE 1 OF 2·RESOLUTION NO, 2013·056 (05/29113)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATEDthis ____,.--dayofMay, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE 2 OF 2-RESOLuT10N NO. 2013-056 (05/29/13)
Lacy Nichols
From: David Inbody
Sent: Thursday, May 16, 2013 8:41 AM
To: Marty Wynne
Cc: Jeanine Faria; Lacy Nichols
Subject: FW: FY 2013 M &S appropriation
Attachments: Appropriation Transfer Fund 001 Dept 26.xls
-----Original Message----
From: Jeanine Faria
Sent: Wednesday, May 15, 2013 9:27 AM
To: David Inbody; Judith Ure
Subject: FY 2013 M &S appropriation
The Materials &Services appropriation for Dept. 26, not including the amount for internal service fund charges, is
$1,050. As of today, a total of $1,157 has been expended. Therefore a transfer of appropriation will be required. I've
attached a worksheet with some ESIMATES of the additional amount needed. I would have no way of knowing what will
actually be expended between now and June 30 (keep in mind, an expenditure is recorded when the goods or services
have been delivered or rendered, not when the invoice is received or paid). Therefore, please make sure the amount
transferred is adequate so that expenditures do not exceed appropriations.
As there will be many resolutions to prepare for other funds and departments, please send your request for the transfer
by the end of this week. Send an email to Marty Wynne, with a copy to Lacy and me, with the Excel file attached.
Thank you.
Jeanine
1
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 001-2600-465.94-41
2 001-2600-465-58-70
3 001-2600-465.61-55
4 001-2600-465.62-10
5 001-4500-501-97.01
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Capital Outlay Computer Hardware
Materials & Services Mileage reimbursement
Materials & Services Office and Copier Supplies
Materials & Services Electricity
Contingency Contingency
Current
Budgeted Revised
Amount To (From) Budget
100 (100) -
-150 150
-200 200
300 150 450
5,082,528 (400) 5,082,128
5,082,928 -5,082,928
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Expenditures for mileage and office supplies were not anticipated at the time the FY 2013 budget was prepared. Also, expenditures
for electricity are trending higher than projected. Additional Materials and Services appropriation is required.
Fund:
Dept:
Requested by:
Date:
General Fund
Grant Projects
Dave Inbody
May 15,2013