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Home My WebLink AboutDoc 345 - Amend Lease - SO - Jeff Co Jail BedsDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of June 17,2013 DATE: June 13,2013 FROM: Darryl Nakahira Sheriff s Office: 541-617-3369 TITLE OF AGENDA ITEM: Consideration of Board signature of Addendum to Intergovernmental Agreement for Jail Beds PUBLIC HEARING ON THIS DATE? No BACKGROUND AND POLICY IMPLICATIONS: This IGA addendum is between Jefferson and Deschutes Counties for the use of Jail Beds. It is an addendum to IGA 2009-645. Deschutes County Adult Jail can avoid having to use a matrix system to release inmates when the jail has reached capacity by paying Jefferson County for jail beds in the Jefferson County Adult Jail. Until the Deschutes County Adult Jail expansion is completed, it is expected that overcrowding will continue to occur at the Deschutes County Jail. This addendum updates the rent and term dates and allows the Agreement to continue after June 30, 2014 in 90-day increments with 30 days advanced notice from the Deschutes County Sheriffs Office. The IGA will not continue beyond June 30, 2015. FISCAL IMPLICATIONS: Deschutes County shall pay Jefferson County Sixty-three Dollars and Ninety-three Cents ($63.93) per bed per day for ten beds for FY 2013-2014. On July 1, 2014, the cost for bed space will increase based on the Consumer Price Index for all Urban Consumers (CPI-U). In addition, Deschutes County may request an additional five (5) or ten (10) beds for long-term rental at the rate of Sixty-three Dollars and Ninety-three Cents ($63.93) per bed per day for FY 2013-2014, with thirty (30) days notice. RECOMMENDATION & ACTION REQUESTED: Approve and sign Addendum to Intergovernmental Agreement for Jail Beds. ATTENDANCE: Captain Mike Espinoza, Sheriffs Office Darryl Nakahira, Sheriffs Office DISTRIBUTION OF DOCUMENTS: Call Pat Davis, Sheriffs Office Legal Assistant, x3367, or email when ready for pick up. DESCHUTES COUNTY DOCUMENT SUMMARY Date: June 13,2013 Department: Sheriffs Office Contractor/Supplier/Consultant Name: Jefferson County Type of Document: Document 2013-345 is an Addendum to an Intergovernmental Agreement (IGA) between Jefferson and Deschutes Counties for the use of Jail Beds. Goods and/or Services: Jefferson County has agreed to allow Deschutes County to pay for the use ofjail beds in Jefferson County. Background & History: This IGA addendum is between Jefferson and Deschutes Counties for the use ofjail beds. It is an addendum to IGA 2009-645. Deschutes County Adult Jail can avoid having to use a matrix system to release inmates when the jail has reached capacity by paying Jefferson County for the use ofjail beds in the Jefferson County Adult Jail. Until the Deschutes County Adult Jail expansion is completed, it is expected that overcrowding will continue to occur at the Deschutes County Jail. This addendum updates the rent and term dates and allows the Agreement to continue after June 30,2014 in 90-day increments with 30 days advanced notice from the Deschutes County Sheriffs Office. The IGA will not continue beyond June 30, 2015. Deschutes County Sheriffs Office agrees to pay Jefferson County Sheriffs Office for a set number of beds on an annual basis, regardless of actual use. Agreement Starting Date: Upon signatures of all parties Ending Date: June 30, 2014 Annual Value or Total Payment: Deschutes County shall pay Jefferson County Sixty-three Dollars and Ninety-three Cents ($63.93) per bed per day for ten beds for FY 2013-2014. The cost for bed space will increase July 1,2014 based on the Consumer Price Index for all Urban Consumers (CPI-U). In addition, Deschutes County may request an additional five (5) or ten (10) beds for long-term rental at the rate of Sixty-three Dollars and Ninety-three Cents ($63.93) per bed per day for FY 2013-2014, with thirty (30) days notice. t D Insurance Certificate Received (check box) N/A Insurance Expiration Date: Check all that apply: D RFP, Solicitation or Bid Process D Informal quotes «$150K) Il;J Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37) I Funding Source: (Included in current budget? ~ Yes 0 No If No, has budget amendment been submitted? 0 Yes 0 No Is this a Grant Agreement providing revenue to the County? 0 Yes ~ No Special conditions attached to this grant: Deadlines for reporting to the grantor: If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No Contact information for the person responsible for grant compliance: Name: Phone #: Departmental Contact and Title: Darryl Nakahira, Sheriffs Office Legal Counsel P one#: 54117-3369 Sherifr s App roval: --I=-7"'-if------rcI+-T-+-~-- Date Distribution of Document: Call Pat Davis , x3367 , Sheriffs Office Legal Assistant, when ready for pick up. Official Review: County Signature Required (check one): ~ BOCC 0 Department Director (if <$25K) o Administrator (if >$25K but <$150K; if>$150K, BOCC Order No. ____-I) Legal Review L I Mi.,IyA Date ' II 3/ G Document Number 2013-345 ADDENDUM TO INTERGOVERNMENTAL AGREEMENT FOR JAIL BEDS This Addendum to that Intergovernmental Agreement between Jefferson County (Jefferson) and Deschutes County (Deschutes) recorded in Jefferson County as M-203-09 and in Deschutes County as DC-2009-645 and modified by an Addendum recorded in Jefferson County as M-087-12 , further modifies the Duration (Section 3) and Rent (Section 5) as follows: 1) Replace in Section 3. Duration. This Agreement shall expire at 11 :59 p .m. on June 30 , 2014. However, this Agreement may be continued after June 30, 2014 in 90 day increments with 30 days advanced notice from Deschutes. In no event will this Agreement continue beyond June 30, 2015. 2) Add in Section 5. Rent. Effective July 1,2013, Deschutes shall pay to Jefferson Sixty-th.ree Dollars and ninety-three cents ($63.93) per bed per day for ten (10) beds for FY2013-2014, regardless of actual use. The cost for bed space will increase July 1, 2014, by the Consumer Price Index for all Urban Consumers (CPI-U). Deschutes and Jefferson agree to a short-term increase of up to three beds for no longer than seventy-two hours (72), at no additional cost for the three beds. Any requests for additional bed space over ten (10) shall be at the discretion of the Jefferson County Sheriff. All rent shall be due and payable to Jefferson by Deschutes on a monthly basis. Deschutes may request an additional five (5) or ten (10) beds for long-term rental at the rate of Sixty-three Dollars and ninety-three ($63.93) per bed per day for FY 2013-2014. Deschutes agrees to give Jefferson thirty (30) days notice of a need for those additional long-term beds. All other terms to remain unchanged. SIGNATURE PAGE TO FOLLOW Addendum to Jail Bend IGA-Jefferson/Deschutes Page 1 of 2 DC 2 0 13 · 3 1. 5 ----------- ------------ JEFFERSON COUNTY SHERIFF Date: __________ Jim Adkins JEFFERSON COUNTY BOARD OF COMMISSIONERS Date: Wayne Fording, Chair Mike Ahern, Commissioner John Hatfield, Commissioner DESCHUTES BOARD OF COUNTY COMMISSIONERS FOR DESCHUTES COUNTY, OREGON Date: I I I 1 Alan Unger, Chair Tammy Baney, Vice Chair Anthony DeBone, Commissioner ATTEST: Recording Secretary Addendum to Jail Bend IGA-Jefferson/Deschutes Page 2of2