HomeMy WebLinkAboutRes 061 - Transfer Appropr - GIS Dedicated FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 17, 2013
Please see directions for completing this document on the next page.
DATE: June 10,2013
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-061, transfer of appropriation within the Deschutes
County GIS Dedicated Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-061. Due to employee time management sell backs being higher
than anticipated, a transfer of appropriation is required in the Personnel category.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel for $2,500 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-061.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Joe Sadony, Information Technology 388-6530
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2012-2013 RESOLUTION NO. 2013-061 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is a request from the Information Technology Department requesting a
transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 305-0900-501.97-01 Deschutes County GIS Dedicated,
Contingency $ 2,500
TO: 305-0900-419.18-72 Deschutes County GIS Dedicated,
Time Management $ 2,500
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____th day of June, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE 1OF I-RESOLUTION NO. 2013-061 (06117113)
Lacy Nichols
From: Joe Sadony
Sent: Wednesday, May 29,20132:32 PM
To: Marty Wynne
Cc: Jeanine Faria; Lacy Nichols
Subject: FW: Appropriation Transfer
Attachments: Appropriation Transfer Fund 30S.xls
Marty,
Please prepare a resolution for an appropriation transfer in accordance with the information in the attached
spreadsheet.
Thanks!
Joe Sadony
-----Original Message----
From: Jeanine Faria
Sent: Tuesday, May 28, 2013 3:22 PM
To: Joe Sadony
Cc: lacy Nichols
Subject: Appropriation Transfer
Joe,
Time management was not budgeted in Fund 305 but Bob Haas cashed out hours. I've not reviewed any of the other IT
funds or any of the other IT budgetary categories to see if additional appropriation is required, but an appropriation
transfer will be required for Fund 305 Personnel category. Please review the other funds and categories to see if any
additional transfers will be required. You can add any items to the Excel file. Then, please send the Excel to Marty
Wynne, with a copy to lacy and to me, requesting that the Finance Department prepare a resolution to authorize the
appropriation transfer.
Please contact me with any questions.
Jeanine
541-385-1411
1
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 305-0900-419. 18-72
2 305-0900-501.97-01
Project
Code
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Personnel Time Management
Contingency Contingency
Current
Budgeted
Amount To (From)
-2,500
48,049 (2,500)
Revised
Budget •
2,500
45,549
TOTAL
----
48,049 -48,049
A transfer of appropriation is required for the following reason and will be used for the following purpose:
It was not anticipated that any of the GIS Fund employees would opt to cash out time management leave at the time the FY 2013
budget was adopted. Additional appropriation is required in the Personnel category.
Fund:
Dept:
Requested by:
Date:
GIS Dedicated
IT
Joe Sadony
5/28/2013