HomeMy WebLinkAboutRes 062 - Transfer Appropr - Bldg Svcs FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 17,2013
Please see directions for completing thi!)' document on the next page.
DATE: June 10,2013
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-062, transfer of appropriation in the Building Services
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-062 transferring appropriation from Contingency to the Personnel
and Materials & Services categories in the Building Services Fund due to higher than anticipated
expenditures for the following: 1.) Employees opted to cash out more time than anticipated 2.) The
termination of an employee left a vacancy that was filled with temporary help 3.) On-call hours were
anticipated to be covered by the employee who was terminated 4.) A Maintenance Specialist II
(.50 FTE) worked additional hours that will be reimbursed by the Special Projects Fund 5.) Telephone
expenses have previously been allocated to individual departments, however are now being paid from
the Building Services Fund 6.) Electricity and gasoline expenses are higher than anticipated.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel and Materials & Services for $165,000 is
required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-062.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Susan Ross, Property & Facilities 383-6713
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2012-2013 RESOLUTION NO. 2013-062 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Property & Facilities Director requesting a transfer
of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 620-1000-501.97-01 Deschutes County Building Services,
Contingency $ 165,000
TO: 620-1000-419.18-72 Deschutes County Building Services,
Time Management $ 15,000
TO: 620-1000-419.18-75 Deschutes County Building Services,
Extra Help $ 10,000
TO: 620-1000-419.18-77 Deschutes County Building Services,
On-Call $ 10.000
TO: 620-1000-419.15-26 Deschutes County Building Services,
Building Maintenance Specialist II $ 30,000
TO: 620-1000-419.43-30 Deschutes County Building Services,
Equipment Repair & Maintenance $ 25,000
TO: 620-1000-419.53-10 Deschutes County Building Services,
Telephone $ 25,000
PAGE 1 OF 2-RESOLliTION NO, 2013-062 (06/17/13)
TO: 620-1000-419.62-10 Deschutes County Building Services,
Electricity $ 40,000
TO: 620-1000-419.62-20 Deschutes County Building Services,
Gasoline/DieseVOil $ 10,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____---day of June, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE 2 OF 2·RESOLUTION NO. 2013-062 (06/17/13)
Lacy Nichols
From: Susan Ross
Sent: Tuesday, May 28,20133:25 PM
To: Marty Wynne
Cc: Lacy Nichols
Subject: Appropriation transfer
Attachments: Appropriation Transfer Fund 620(2).xls
Follow Up Flag: Follow up
Flag Status: Flagged
Hi Marty. I have one more appropriation transfer to add to the year-end transfers. Please see attached. Let me know if
you have any questions.
Susan Ross I Director
Deschutes County Property & Facilities Department
PO Box 6005 I Bend, Oregon 97708
14 NW Kearney Avenue I Bend, Oregon 97701
susan.ross@deschutes.org Tel: (541) 383-6713 I Fax: (541) 317-3168
www,deschutes.org
1
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 620-1000-419.18-72
2 620-1000-419.18-75
3 620-1000-419.18-77
4 620-1000-419.15-26
5 620-1000-419.43-30
6 620-1000-419.53-10
7 620-1000-419.62-10
8 620-1000-419.62-20
9 620-1000-501.97-01
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Personnel Time Management
Personnel Extra Help
Personnel On-Call
Personnel Building Maint Spec II
Materials & Services Repairs & Maintenance
Materials & Services Telephone
Materials & Services Electricity
Materials & Services Gas, Oil & Diesel
Contingency Contingency
Current
Budgeted Revised
Amount To (From) Budget
15,000 15,000 30,000
-10,000 10,000
25,000 10,000 35,000
233,695 30,000 263,695
3,000 25,000 28,000
30,000 25,000 55,000
100,000 40,000 140,000
18,000 10,000 28,000
330,175 (165,000) 165,175
I~OTAL 754,870 .. I 754,:Oj
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Department's employees opted to cash out more time management leave than anticipated. Termination of employee left a
vacancy that was filled with temporary help. On-call was supposed to be covered by employee who was terminated, so
on-call costs were higher than expected. Maintenance Specialist 2 position was budgeted at half time but worked additional
hours. Full cost of this position reimbursed by special projects funds. Telephone expenses previously charged out to individual
departments/funds now paid out of building maintenance fund. Electricity and gasoline cost increases and usage higher
than expected. Additional appropriation is required in the Personnel and Materials & Services categories.
Fund:
Dept:
Requested by:
Date:
ISF-Building Services
Property & F acHities
Susan Ross
May 29,2013