HomeMy WebLinkAboutRes 063 - Transfer Appropr - Sheriff OfficeDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 17,2013
Please see directions for completing this document on the next page.
DATE: June 12,2013
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-063, transfer of appropriations in the Sheriff's Office
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-063 transferring appropriation within the
Automotive/Communication and Training Departments in the Personnel and Materials & Services
categories. An appropriation transfer is necessary due to employee time management sellbacks being
greater than anticipated and for staff overtime needed to attend DPSST Mental Health Awareness
Training as well as the room rental for the training. In addition, expenditures for gasoline exceeded
what was budgeted in the FY 2013 adopted budget. The expenses for the training are expected to be
reimbursed by the State.
FISCAL IMPLICATIONS:
A transfer of appropriation from Sheriff's Office Fund Contingency to the Personnel and Materials &
Service categories is required for $105,000.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-063.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Larry Blanton, Sheriff's Office 317-3118
James Ross, Sheriff's Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2012-2013 RESOLUTION NO. 2013-063 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached IS an e-mail from the Sheriff s Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriffs Office,
Contingency $ 105,000
TO: 255-2900-421.18-72 Deschutes County Sheriffs Office,
Automotive, Time Management $ 5,000
TO: 255-2900-421.62-20 Deschutes County Sheriffs Office,
Automotive, Gasoline/Diesel/Oil $ 70,000
TO: 255-4300-421.18-61 Deschutes County Sheriff s Office,
Training, Training Overtime $ 15,000
TO: 255-4300-421.44-60 Deschutes County Sheriff s Office,
Training, Building Rental $ 15,000
PAGE 1 OF2-REsOLUTION NO. 2013-063 (06/17f13)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____---day of June, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE 2 OF 2-REsoLUTION NO. 2013-063 (06/17/13)
Judi Hasse
From: Jeanine Faria
Sent: Wednesday, June 12, 2013 11:38 AM
To: Judi Hasse
Subject: FW: Revised Appropriation Transfer
Attachments: Appropriation transfer request FY2013 #6.xls
It's 2013-063
Thanks.
From: James Ross
Sent: Wednesday, June 12, 2013 8: 13 AM
To: Lacy Nichols
Cc: Marty Wynne; Jeanine Faria
Subject: Revised Appropriation Transfer
Please add items # 3 and 4 related to the DPSST training are new and need to be added to the request sent on June 4,
2013.
Thank you.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
1
Deschutes County
Appropriation Transfer Request
Item line Number
Item (HTE 14 digit code)
1. 255-2900-421.18-72
2. 255-2900-421.62-20
3. 255-4300-421.18-61
4. 255-4300-421.44-60
5. 255-4500-501.97-01
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contin~ency) Temp Help, Computer Hardware)
Personnel Time Management
M&S Gasoline/Diesel/Oil
Personnel Training Overtime
M&S Building Rental
Contingency Contingency
Current
Budgeted
Amount
2,000
440,000
30,000
-
4,722,706
5,194,706
A transfer of appropriation is required for the following reasons and will be used for the following purpose:
1. Higher than planned sell back of vacation hours (Time Management)
2. Fuel (Gasoline) will be higher than planned for the year.
3' Staff overtime to attend DPSST Mental Health Awareness Training. Expenses will be reimbursed by State.
4. Room rental for DPSST Mental Health Awareness Training. Expenses will be reimbursed by State.
5. Transfer from Contingency for the above items.
Fund:
Dept:
Requested by:
Date:
To (From) Revised Budget
5,000 7,000
70,000 510,000
15,000 45,000
15,000 15,000
-105,000 4,617,706
0 5,194,706
255
Sheriff's Office
Jim Ross
12-Jun-13
Lacy Nichols
From: James Ross
Sent: Tuesday, June 04, 201310:55 AM
To: Marty Wynne; Lacy Nichols; Jeanine Faria
Subject: Appropriation Transfer
Attachments: Appropriation transfer request FY2013 #6.xls
Based on analysis of Department Year-to-Date actual and the forecast of expenses for June the attached FY2013
Appropriation Transfer is required for Dept. 2900 in the Sheriffs Office.
Thank you.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
1
Deschutes County
Appropriation Transfer Request
Item Line Number
Item (HTE 14 digit code)
1. 255-2900-421.18-72
2 255-2900-421.62-20
3 255-4500-501.97-01
TOTAL .
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Personnel Time Management
M&S Gasoline/Diesel/Oil
Contingency Contingency
Current
Budgeted
Amount
2,000
440,000
4,722,706
5,164,706
A transfer of appropriation is required for the following reasons and will be used for the following purpose:
1. Higher than planned sell back of vacation hours (Time Management)
2. Fuel (Gasoline) will be higher than planned for the year.
3. Transfer from Contingency for the above items.
----
Fund:
Dept:
Requested by:
Date:
To (From) Revised Budget
5,000 7,000
70,000 510,000
-75,000 4,647,706
0 5,164,706
255
Sheriff's Office
Jim Ross
5-Jun-13