HomeMy WebLinkAboutRes 067 - Transfer Appropr - Non-Dept - Gen FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 24, 2013
Please see directions for completing this document on the next page.
DATE: June 11, 2013
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-067, transfer of appropriation within the
Non-Departmental category of the General Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-067. Projected expenditures for the Natural Resource Protection
Fund were not anticipated at the time the FY 2013 budget was prepared. The resources for these
expenditures will be provided by the General Fund; an increase in the Transfers Out category is
necessary.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Transfers Out for $40,000 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-067.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Tom Anderson, Board of County Commissioners 388-6565
Dave Inbody, Board of County Commissioners 322-7697
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2012-2013 RESOLUTION NO. 2013-067 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Board of County Commissioners Office requesting
a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request~ now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-4500-501.97-01 Deschutes County Non-Departmental,
Contingency $ 40,000
TO: 001-4500-491.96-10 Deschutes County Non-Departmental,
Transfers Out, Miscellaneous $ 40,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____th day of June, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE 1 OF I-RESOLUTION NO. 2013-067 (06/24/13)
Lacy Nichols
From: Tom Anderson
Sent: Sunday, June 09,20134:43 PM
To: Marty Wynne
Cc: Jeanine Faria; Lacy Nichols
Subject: FW: Required Appropriation
Marty,
Please prepare a resolution authorizing the transfer described in the attached Excel file.
Thanks, Tom
Tom Anderson
Deschutes County Administrator
1300 NW Wall Street
Bend, OR. 97701
541/388-6565
toma@co.deschutes.or.us
-----Original Message----
From: Jeanine Faria
Sent: Thursday, June 06,2013 3:25 PM
To: Erik Kropp
Cc: Tom Anderson
Subject: Required Appropriation
It came to my attention, during a conversation with Kristi Putschler today, that the expenditures for FY 2013 related to
Joe Stutler (personnel and his related M & S expenses) will be approximately $35,000. These expenditures were not
anticipated at the time the FY 2013 budget was prepared. Fund 326 is a grant funded and there are no specific resources
for these expenditures. Kristi recalls that you told her the General Fund would provide the resources for these
expenditures. If this is the case, it will be necessary to transfer appropriation to the Transfer Out category so that a cash
transfer can be made to Fund 326.
I've attached an Excel file with a draft of the accounts, amounts and narrative. You will notice that the amount of the
appropriation transfer is $40,000. The actual amount of the cash transfer will be the actual costs incurred based on an
invoice to be prepared in early July by the Road Department.
Please contact me with questions. Then please send an email to Marty Wynne with a copy to Lacy Nichols (attach the
Excel file) requesting that Finance prepare a resolution authorizing the appropriation transfer.
Jeanine
541-385-1411
Appropriation
Transfer Fund 00 ...
1
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 001-4500-491.96-10
2 001-4500-501.97-01
TOTAL
Project
Code
Category
(Pers, M&S, Cap Out,
Contingency)
Transfers Out
Contingency
Description
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Misc Transfers (Fund 326)
Contingency
Current
Budgeted
Amount
60,000
5,082,128
5,142,128
To (From)
40,000
(40,000)
-
Revised
Budget
100,000
5,042,128
5,142,128
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Projected expenditures for FY 2013 for the Natural Resource Protection Fund were not anticipated at the time the FY 2013 budget
was prepared. The resources for these expenditures will be provided by the General Fund: an increase in the Transfer Out
category is required
Fund:
Dept:
Requested by:
Date:
General Fund
Non-Departmental
Erik Kropp
June 6,2013