HomeMy WebLinkAboutRes 088 - Transfer Appropr - Fair FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 24, 2013
Please see directions/or completing this document on the next page.
DATE: June 14,2013
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-088, transfer of appropriation within the Deschutes
County Fair & Expo Fund and within the Deschutes County Fair Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-088. The FY 2013 Fair & Expo Center budget did not include
appropriation for the replacement/upgrade of the HV AC system in the Event Center. Expenditures for
custodial supplies, maintenance agreements, promotion and minor equipment will exceed original
estimates. Additionally, expenditures for various Materials & Services in the Deschutes County Fair
Fund are likely to exceed amounts anticipated in the FY 2013 budget. Additional appropriation is
needed in the Materials & Services category.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Materials & Services in the Fair & Expo Fund for
$105,000 as well as a transfer of appropriation from Contingency to Materials & Services in the
Deschutes County Fair Fund for $28,000 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-088.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Dan Despotopulos, Fair & Expo Director 548-2711
REVIEWED
LEGAL COUNSEL
For Recordin Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2012-2013 * RESOLUTION NO. 2013-088
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Fair & Expo Director requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 618-9600-501.97-01 Deschutes County Fair & Expo Center,
Contingency $ 105,000
TO: 618-9600-453.43-20 Deschutes County Fair & Expo Center,
Building/Grounds Repair & Maintenance $ 48,000
TO: 618-9600-453.43-45 Deschutes County Fair & Expo Center,
Maintenance Agreements $ 15,000
TO: 618-9600-453.61-10 Deschutes County Fair & Expo Center,
Custodial Supplies $ 15,000
TO: 618-9600-453.54-50 Deschutes County Fair & Expo Center,
Promotion $ 21,000
TO: 618-9600-453.66-70 Deschutes County Fair & Expo Center,
Computers & Peripherals $ 6,000
FROM: 619-9600-501.97-01 Deschutes County Fair,
Contingency $ 28,000
TO: 619-9600-453.34-25 Deschutes County Fair,
Temporary Help -Labor $ 8,000
PAGE I OF 2·RESOLUTlON NO. 2013·088 (06/24113)
TO: 619-9600-453.43-20 Deschutes County Fair,
Building Grounds Repair & Maintenance $ 10,000
TO: 619-9600-453.61-68 Deschutes County Fair,
Queen Court Supplies $ 5,000
TO: 619-9600-453.66-70 Deschutes County Fair,
Computers & Peripherals $ 5,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of June, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE 2 OF2-RESOLUTION NO. 2013-088 (06/24113)
Lacy Nichols
From: Dan Despotopulos
Sent: Tuesday, June 11. 2013 12:36 PM
To: Lacy Nichols; Marty Wynne
Subject: resolution
Attachments: 20130611144503.pdf
Marty:
Could we get a resolution for the attached transfer.
Thanks,
Dan
1
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Deschutes County
Appropriation Transfer Request
Une Number
Item (HTE 14 digit code)
1 618-9600-453.43-20
2 618-9600-453.43-45
3 618-9600-453.61-10
4 618-9600-453.54-50
5 618-9600-453.66-70
6 618-960Q.-501.97-01
7 619-9600-453.34-25
8 619-9600-453.43-20
9 619-9600-453.61-68
10 619-9600-453.66-70
11 619-9600-501.97-01
TOTAL
Category Description
(Pers, M&S, Cap Out, {Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Materials & Services Building/Grounds R & M
Materials & Services Maintenance Agreements
Materials & Services Custodial Supplies
Materials & Services Promotion
Materials & Services Computers & Peripherals
Contingency Contingency
Materials & Services Temporary Help-Labor
Materials & Services Bldg/Grounds R & M
Materials & Services Queen Court Supplies
Materials & Services Computers & Peripherals
Contingency Contingency
Current
Budgeted
Amount To (From)
35,000 48,000
7,000 15,000
6,000 15,000
18,000 21,000
-6,000
137,012 (105,000)
25,000 8,000
5,000 10,000
1,500 5,000
-5,000
33,744 (28,000)
268,256 -
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Fund 618:The FY 2013 did not include an appropriation for the replacement I upgrade of the HVAC system in the Event Center and
expenditures for custodial supplies. maintenance agreements, promotion and minor equipment will exceed original estimates.
Additional appropriation is required in the Materials & Services Category.
Fund 619:
Some Materials & Services items are trending higher than anticipated at the time the FY 2013 budget was prepared.
Additional appropriation is required in the Materials &Services Category.
Revised
Budget
83,000
22,000
21,000
39,000
6,000
32,012
33,000
15,000
6,500
5,000
5,744
268,256·
•
I
Fund:
Dept:
Requested by:
Date:
Fair & Expo Center & Annual Fair
Fair & Expo Center
Dan Despotopulos
6/11/2013