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HomeMy WebLinkAbout2013-06-26 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, June 26, 2013 Page 1 of 12 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 26, 2013 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Timm Schimke, Solid Waste Department; Chris Doty and George Kolb, Road Department; Laurie Craghead, County Counsel; Teresa Rozic, Property & Facilities; and ten other citizens. Chair Unger opened the meeting at 10:00 a.m. __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was First and Second Readings, by Title Only, and Adoption of Ordinance No. 2013-013, Amending Code to Change Permit Form for Working in a Public Right-of-Way; by Emergency, with an Effective Date of July 25, 2013. George Kolb explained that there has to be a permit to work in a public right -of- way. If they want to make any kind of small change to the document, there are designated individuals to contact. The Code change will change how permits are handled, more directly from the Road Department web page. BANEY: Move first and second readings by title only. DEBONE: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 26, 2013 Page 2 of 12 VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Chair Unger conducted the first and second readings by title only, declaring an emergency, with an effective date of July 25, 2013. BANEY: Move adoption. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 4. Before the Board was Consideration of Board Signature of Resolution No. 2013-087, Establishing Solid Waste Disposal Fee Waivers for Qualified Nonprofits for Fiscal Year 2013-14. Timm Schimke gave an overview of the item. These nonprofits are in the business of selling used goods, which keeps material out of the landfill and helps the community in many ways. There is an overall cap to the amount, and most do not get to the maximum for their organization. The groups indicate what they might need in the coming year. If they are out of credit, the Department can probably help them with perhaps half-off the fee. It is important the organizations recognize there is a potential cost, so they are more careful about what they recycle or accept as donations. BANEY: Move approval. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 3. Before the Board was a Hearing and Consideration of Board Signature of Order No. 2013-023, Approving the Formation of the Alfalfa Fire District, Establishing the Name and Boundaries of the Proposed District, and Setting a Final Hearing Date. Chair Unger opened the public hearing. Laurie Craghead said that this is the first of two hearings on this issue, as required by statute. The formation of the District is in compliance with the comp plan, and all publications and postings have been done. The citizens have really done their homework and it is very complete. There were only a couple of signatures on the petitions that did not qualify, because they did not live within the proposed district. The map is easy to follow and extends somewhat into Crook County. They submitted an economic feasibility study with a three-year budget. It is for an assessment of $1.75 per thousand of assessed value. In this first hearing, the Board has to approve the formation at this time, but a second hearing is required. The boundaries can be changed if needed. The boundaries need to make sense. This will go to election in November 2013. The District will be formed if it is approved, and they will vote on the District board members. The levy does not come into effect until 2014 and they cannot collect taxes immediately, but they can work on tax anticipation grants and seek donations. The citizens have already been working on this. She has heard nothing negative about the formation of this District. In forming a District, it always has to go through a public hearing process. Commissioner DeBone does not feel there is a big need to reanalyze the map or the rate. Ms. Craghead stated that the economic feasibility study justifies the amount they propose, but the Board of Commissioners can decide whether this is enough or too much. In the time she has handled this process for this County, this being the sixth district formation, the Board has never changed the proposed rate. Commissioner Baney said that the citizens have sought out some wise counsel to help them with this. Chair Unger stated that this is a permanent rate, and cannot be raised without a future vote. Some districts choose not to levy the whole rate. Ms. Craghead stated that this is the maximum tax rate, and the Alfalfa Fire District board may choose to levy less if they wish each year. The Board of Commissioners declares the formation of the District, at which time the District will be responsible for its own decisions and the County will have no say on what they do. They are subject to all public laws as any government agency would be. Minutes of Board of Commissioners' Business Meeting Wednesday, June 26, 2013 Page 3 of12 Erik Kropp asked how they will provide fire protection services. Ms. Craghead said it is in their feasibility study, but there will be testimony on this. The Commissioners had no economic interest conflicts to declare. Ms. Craghead said that those testifying need to give their address since it may be subject to future notification, and they need to have standing. It can be on the sign-in sheet or given orally. David Warren said he is a resident of the proposed District and been through the whole process. The individual who did much of the analysis could not be here today. They tried to do as thorough a process as they possibly could. They anticipate having a Fire Chief who will be paid; that person would need to have the appropriate expertise and be responsible for training. In regard to the budget, they examined what other fire departments have done ­ volunteer and paid. They found a range from $1.10 to $3.50 per thousand of assessed value. They also met with a number of different volunteer fire districts in Oregon, consulted with Joe Stutler, former County Forester; met with Gordon Foster, who helps with the establishment of rural fire districts; and they talked with Redmond Fire Department, and other Districts that are about the same size as the proposed District. A stumbling block was the physical site commitment. Once they realized what the primary objectives were, they were able to move on. They hope to build a fire house quickly. They have had other fire districts commit for training or help with the purchase of equipment. There is a lot of support. His involvement is because two neighbors lost their property due to fires. There is nothing much more eye-opening and humbling than realizing how bad this can be and how helpless you are when there are limited resources. He is also convinced that if there had been a volunteer fire district in that area, most of the property structures could have been saved. There have been attempts previously to form a district, but the community finally decided it was time to get this done. He thanked Commissioner Baney and Ms. Craghead who offered their support to get this accomplished. Commissioners Baney said they have done an incredible job within the community. Minutes of Board of Commissioners' Business Meeting Wednesday, June 26, 2013 Page 4 of 12 Wayne Morgan said he and his wife live within the boundaries, on Dodds Road. He heard Mr. Warren mention Commissioner Baney's name. He does not want to corne across as either for or against this, but wants to be cautious and informed. He spent 21 years on a volunteer fire department and involved in this work for a long time. He asked about the previous meetings that were held and whether they were noticed. He would like to have given some of this information at a public meeting. Commissioner Baney stated that the meeting was to decide how they get started, and which land might be used for the structures. The conversation was more how to get started and who to work with, and what is the process. There were a number of meetings posted in that area, but these were not necessarily formal meetings, just educational as to who the individuals should contact and what the process is. Ms. Craghead stated there was only one previous Board meeting on this, accepting the petition and setting the first hearing. She said the group's meetings were posted at the local store and she believes in the newspaper. The County's meetings are properly posted. Mr. Morgan said he just did not hear about the other meetings. Ms. Craghead said those were community meetings over which the County has no control. Mr. Morgan stated he would have liked to have been involved in those more. He is not anti-fire department, and was involved in one that was built up from nothing to a big organization that was able to do a lot for the community. The rate is the same as on other property he owns on the coast, but that district is not functioning well anymore. He knows there was a lot of hard work done, but over time that district suffered. He wants to request that drug testing be required of volunteers from the beginning. He doesn't know most of the people in the area, but does not want this to be an issue like it was in the district where he used to live. A big problem in the mid-1970's was the need for a Fire Chief. After a few years, it appeared this was a true need. There were so many regulations and paperwork, and so much testing that it became impossible for volunteers to handle it all. It would be beneficial for the County to provide some oversight. Since he has not been to any of the meetings, he is not sure if this was addressed. Minutes of Board of Commissioners' Business Meeting Wednesday, June 26, 2013 Page 5 of12 A second request would be for the Commissioners to find out if a City Fire Chief can put together something showing all that they have to do to operate. The District needs to be able to comply with all of this and make sure they are asking for enough funding. Fire Departments are a good thing, but they can fall apart if people are not diligent. They need to go into it with good information. Commissioner Baney said that the County does not set this up. Its job is to provide a platform for what the community wants to do. It will be its own small government and the District will have to meet the requirements of the law. They have been working with other small districts and their own legal counsel who does this kind of work. The Board cannot stand in the way and ask if they are ready. Only the community can make that decision. Mr. Morgan asked if the Board could ask for help from the City of Bend Fire Department on behalf of the District. Commissioner Baney replied that this group has worked with the City of Redmond Fire District to discuss these points. The County cannot determine this for them. Mr. Morgan stated that the District he was involved in did a great job, but then things started falling apart and it does not function as it had in the past. They started with over 30 volunteers, some of whom were very involved, but over time drug issues became a problem and membership went downhill. Ms. Craghead said this process is basically to oversee the paperwork. The County will not have a say on how things are run, but will help when able. The District could ask for more funding in the future through an operating levy, every three or five years, if they find the amount is not adequate. Mr. Morgan addressed managing expectations. Commissioner Baney asked if this is a matter of rescuing or just containing the fire. Mr. Warren said they hope to anticipate worst case scenarios and what is realistic in what they need and what they can do. This carries over to the equipment needed. He appreciates Mr. Morgan's comments. It was frustrating getting this started and getting information out to the community. They primarily use the store as a point of contact, consistently for the past year. They have a display case that has been placed there with information, including the proposed boundary map. Minutes of Board of Commissioners' Business Meeting Wednesday, June 26, 2013 Page 6 of 12 He thinks he met Mr. Morgan at a fire on Dodds Road over a year ago and told him they were trying to put together a fire district. They are trying to go into this realistically and not blindly. Any kind of volunteer organization has the same problems keeping things going long-term, and keeping volunteers involved. They are also trying to work with an organization of volunteer fire districts to share their knowledge. Bob Kaufman has met with someone from the Bend Fire Department. He said they would like to have Mr. Morgan's input since he has so much knowledge and experience. The Alfalfa area is split between a subdivision and farmers and ranchers. The e-mail list probably does not include them all. He will let Mr. Morgan know when any future meetings are. It is also on a website, at alfalfafiredistrict.org. Ms. Craghead stated the District proposal does include funding for a paid Fire Chief. They can also take any steps they need to obtain grants, buy equipment, and provide emergency medical assistance, and much more as provided by ORS. Mr. Warren said he hoped it was already done. It won't be perfect but they have some solid people working on this and they want it to succeed. Carolyn Chase also spoke. She lives in Cascade View Estates. This is her second or third attempt to get a District started. She is proud of the people who have been working on this so hard. It will be the same as now, all volunteer, but they will be trained and have equipment. They hope to get everyone fire­ wise also, to protect themselves. Much can be prevented. The Sisters Fire Chief said they will help train volunteers. They will have a paid Fire Chief, probably part-time; and they will seek out a location for a fire hall. She has built up an e-mail list of the people in the area and there are a lot of them. There are 300 within the subdivision plus several hundred farmers and ranchers, including a few in Crook County. They will continue to talk to people, and appreciate the County's assistance in this process. Ms. Craghead said Deschutes County is taking the lead even though some properties are in Crook County. It will be on the ballot there but the Deschutes County Clerk will oversee this process. They have a second hearing at the community center in Alfalfa on August 6. Minutes of Board of Commissioners' Business Meeting Wednesday, June 26, 2013 Page 7 of 12 i Minutes of Board of Commissioners’ Business Meeting Wednesday, June 26, 2013 Page 8 of 12 Chair Unger recognized the map, ballot and hearing information. The Board indicated the hearing should be closed at this time. Commissioner DeBone said that even though it has been discussed for a long time and well -noticed, having another hearing will be valuable. Commissioner Baney asked if any components can be changed before the next hearing. Ms. Craghead said the petitioners could do so. Commissioner Baney encouraged more public discussion within the community. Chair Ung er noted that during this time, testimony can be provided to the Board or County Counsel to be a part of the record. BANEY: Move approval of the Order. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 5. Before the Board was Consideration of Board Signature of Document No. 2013-200, a Deed to La Pine Senior Citizens, Inc., for the La Pine Senior Center. Teresa Rozic said that this deed is for the nonprofit corporation taking title. This property was developed pursuant to a block grant, and the use had to be maintained for a period of time, with no change of ownership. All conditions of the grant have been satisfied and there was official notice from the grantor of this. Commissioner DeBone stated the community is very excited about this. It is an active group, and dedicated people are working on fundraising all the time. Ms. Rozic said that the property would be returned to the County if it is not used for the designated purposes, but the grant is completed and the property can now belong to LPSCI. DEBONE: Move approval, with the changes noted. BANEY: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. __________________________ Minutes of Board of Commissioners’ Business Meeting Wednesday, June 26, 2013 Page 9 of 12 Before the Board was Consideration of Approval of the Consent Agenda. Commissioner Baney asked to remove the minutes of June 12 which are not yet reviewed, but to approve the others with a couple of minor changes. BANEY: Move approval, as directed. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Consent Agenda Items 6. Board Signature of Document No. 2013-330, the Annual Assessment and Taxation Software Services Agreement with Helion Software, Inc. 7. Board Signature of Document No. 2013-323, an Explanation of the Utilization of State of Oregon Biennial Carryover Funds for 2009-11 for Developmental Disability Services 8. Board Signature of Document No. 2013-325, a Quitclaim Deed for a Tax Foreclosed Property 9. Board Signature of Document No. 2013-349, an ATV Grant Program Agreement between the Sheriff’s Office and Oregon Parks and Recreation Department 10. Chair Signature of Resolution No. 2013-096, Transferring Appropriations in the Legal Counsel Fund 11. Chair Signature of Document No. 2013-361, a Work Plan and Budget for Wildlife Services with the U.S. Department of Agriculture, for Knott Landfill 12. Chair Signature of Document No. 2013-360, a Cooperative Agreement for Wildlife Services with the U.S. Department of Agriculture, for Knott Landfill 13. Board Signature of Order No. 2013-024, Canceling Uncollectible Personal Property Taxes 14. Board Signature of a Letter Reappointing James H. Powell to the Deschutes County Planning Commission, through June 30, 2016 15. Board Signature of Letters Reappointing Norma Brenton and Judith Parker to the Deschutes County Dog Control Board of Supervisors, through June 30, 2015 Minutes of Board of Commissioners’ Business Meeting Wednesday, June 26, 2013 Page 10 of 12 16. Board Signature of Letters regarding the Deschutes County Audit Committee: Accepting the Resignation of Scot Langton and Greg Quesnel, and Thanking them for their Service; Appointing Nancy Blankenship through June 30, 2015; and Reappointing Gayle McConnell and Mike Shadrach through June 30, 2015 17. Board Signature of a Letter to Misha Williams, Accepting her Resignation from the Weed Advisory Board, and Thanking her for her Service 18. Board Signature of a Letter Appointing Sasha Sulia to the Weed Advisory Board, through December 31, 2014 19. Board Signature of a Letter to Jan Thackery, Accepting her Resignation from Housing Works’ Board, and Thanking her for her Service 20. Board Signature of a Letter to Dave Tarbet, Appointing him to the Board of Housing Works, through June 30, 2017 21. Board Signature of a Letter to Misha Williams, Accepting her Resignation from the Project Wildfire Steering Committee, and Thanking her for her Service 22. Approval of Grant Requests:  Spay/Neuter Grant Awards: Bend Spay/Neuter Project, $3,375; Cat Rescue, Adoption & Foster Team, $3,250; Humane Society of Central Oregon, $2,875; Brightside Animal Center (Redmond Humane Society), $3,000. Discretionary Grant Awards (Total Awarded):  Sisters Outdoor Quilt Show – with the County Weed Program - $1,250  Upper Deschutes River Coalition – Fuels Reduction Maintenance Mailing – $1,500  La Pine Park & Recreation Foundation – Community Water Feature & Courtyard - $900  Heart of Oregon – Youth Transformation Program - $1,800  Deschutes Soil & Water Conservation District – Noxious Weed Education Program – $1,000  Deschutes River Woods Neighborhood Association – Mailer regarding Firewise Community Activities & Community Plan - $900  Deschutes County Behavioral Health – County Fair Outing for Disadvantaged Clients - $400 23. Approval of Minutes: Work Sessions of May 29; and June 3 and 5, 2013 Business Meetings of May 29; and June 5 and 12, 2013 Minutes of Board of Commissioners’ Business Meeting Wednesday, June 26, 2013 Page 11 of 12 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 24. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $51,031.47 (two weeks). DEBONE: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 25. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $8,722.03 (two weeks). DEBONE: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 26. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,496,140.47 (two weeks). DEBONE: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 27. ADDITIONS TO THE AGENDA None were offered. Being no forther items discussed, the meeting adjourned at 11:15 a.m. DATED this /0 '!:.--Day of ~ 2013 for the Deschutes County Board of Commissioners ~~ Alan Unger, Chair Tam~ ATTEST: Anthony DeBone, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, June 26, 2013 Page 12 of 12 ------------------------------------------ ---------------------------------------- BOARD OF COMMISSIONERS' MEETING REOUEST TO SPEAK zk Agenda Item of Interest ALi!L6t ~l>.lb)tJq'-Oate k:z:B· J~ Name P}tVvO V\J~ --~--~~~~~~~~--------------------- Address _=2~G_o/ll~-+--......e==-.::L+-::::...c:-_tJJ----=._~_______ ~, ~1-:1J~ Phone#s E-mail address ~InFavor o NeutraVUndecided o Opposed Submitting written documents as part of testimony? 0 Yes ?o BOARD OF COMMISSIONERS' MEETING REOUEST TO SPEAK Agenda Item of Interest tltjufFu ~'l:;J.Ui:. OatekA!t3 / / Name ~LVAJ 8;/~ I Phone #s \::F4fJI 0'/cR -c?teCJ c:; E-mail address~t1rtsG"4-12:2@.If??L.·e.o m. o NeutrallUndecided D Opposed~ InFavor Submitting written documents as part of testimony? DYes NOrr BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda ltem-of~st ;<,()"yr I, h Q Evt c& (/' ,. I -'r-l ~(J. ';-t r-; f"'-;{ D ~ c-~ '\ ~ --~: (_ rName ' ... -. ,---r-'d -, -'\ /11 .~ Address ( );;).0 (~ 'c:-) ,-), ,---) ~~;()(_-j ( , ~) l-c:", o In Favor NeutrallUndecided Submitting written documents as part oftestimony? 0 Yes Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JUNE 26,2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of First and Second Readings, by Title Only, and Adoption of Ordinance No. 2013-013, Amending Code to Change Permit Form for Working in a Public Right-of-Way; with an Effective Date of July 25,2013 -George Kolb, Road Department Suggested Actions: Move and Conduct First and Second Readings by Title Only; Move Adoption, with an Effective Date ofJuly 25, 2013 4. CONSIDERATION of Board Signature of Resolution No. 2013-087, Establishing Solid Waste Disposal Fee Waivers for Qualified Nonprofits for Fiscal Year 2013-14 -Timm Schimke, Solid Waste Department Suggested Action: Move Board signature ofResolution No. 2013-087. Board of Commissioners' Business Meeting Agenda Wednesday, June 26, 2013 Page 1 of7 3. A HEARING and Consideration of Board Signature of Order No. 2013-023, Approving the Formation of the Alfalfa Fire District, Establishing the Name and Boundaries of the Proposed District, and Setting a Final Hearing Date ­ Laurie Craghead, County Counsel Suggested Action: Move approval ofOrder No. 2013-023. 5. CONSIDERATION of Board Signature of Document No. 2013-200, a Deed to La Pine Senior Citizens, Inc., for the La Pine Senior Center -Teresa Rozic, Property & Facilities CONSENT AGENDA 6. Board Signature of Document No. 2013-330, the Annual Assessment and Taxation Software Services Agreement with Helion Software, Inc. 7. Board Signature of Document No. 2013-323, an Explanation of the Utilization of State of Oregon Biennial Carryover Funds for 2009-11 for Developmental Disability Services 8. Board Signature of Document No. 2013-325, a Quitclaim Deed for a Tax Foreclosed Property 9. Board Signature of Document No. 2013-349, an ATV Grant Program Agreement between the Sheriffs Office and Oregon Parks and Recreation Department 10. Chair Signature of Resolution No. 2013-096, Transferring Appropriations in the Legal Counsel Fund 11. Chair Signature of Document No. 2013-361, a Work Plan and Budget for Wildlife Services with the U.S. Department of Agriculture, for Knott Landfill 12. Chair Signature of Document No. 2013-360, a Cooperative Agreement for Wildlife Services with the U.S. Department of Agriculture, for Knott Landfill 13. Board Signature of Order No. 2013-024, Canceling Uncollectible Personal Property Taxes 14. Board Signature of a Letter Reappointing James H. Powell to the Deschutes County Planning Commission, through June 30, 2016 Board of Commissioners' Business Meeting Agenda Wednesday, June 26,2013 Page 2 of7 15. Board Signature of Letters Reappointing Nonna Brenton and Judith Parker to the Deschutes County Dog Control Board of Supervisors, through June 30, 2015 16. Board Signature of Letters regarding the Deschutes County Audit Committee: Accepting the Resignation of Scot Langton and Greg Quesnel, and Thanking them for their Service; Appointing Nancy Blankenship through June 30, 2015; and Reappointing Gayle McConnell and Mike Shadrach through June 30, 2015 17. Board Signature of a Letter to Misha Williams, Accepting her Resignation from the Weed Advisory Board, and Thanking her for her Service 18. Board Signature ofa Letter Appointing Sasha Su1ia to the Weed Advisory Board, through December 31, 2014 19. Board Signature of a Letter to Jan Thackery, Accepting her Resignation from Housing Works' Board, and Thanking her for her Service 20. Board Signature of a Letter to Dave Tarbet, Appointing him to the Board of Housing Works, through June 30, 2017 21. Board Signature of a Letter to Misha Williams, Accepting her Resignation from the Project Wildfire Steering Committee, and Thanking her for her Service 22. Approval of Grant Requests: • Spay/Neuter Grant Awards: Bend SpaylNeuter Project, $3,375; Cat Rescue, Adoption & Foster Team, $3,250; Humane Society of Central Oregon, $2,875; Brightside Animal Center (Redmond Humane Society), $3,000. Discretionary Grant Awards (Total Awarded): • Sisters Outdoor Quilt Show -with the County Weed Program -$1,250 • Upper Deschutes River Coalition -Fuels Reduction Maintenance Mailing ­ $1,500 • La Pine Park & Recreation Foundation Community Water Feature & Courtyard -$900 • Heart of Oregon Youth Transfonnation Program -$1,800 • Deschutes Soil & Water Conservation District -Noxious Weed Education Program -$1,000 • Deschutes River Woods Neighborhood Association -Mailer regarding Firewise Community Activities & Community Plan -$900 • Deschutes County Behavioral Health -County Fair Outing for Disadvantaged Clients -$400 Board of Commissioners' Business Meeting Agenda Wednesday, June 26,2013 Page 3 of7 • Deschutes County Behavioral Health -County Fair Outing for Disadvantaged Clients -$400 23. Approval of Minutes: • Work Sessions of May 29; and June 3 and 5, 2013 • Business Meetings of May 29; and June 5 and 12,2013 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 24. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of$51,031.47 (two weeks). CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 25. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District in the Amount of $8,722.03 (two weeks). RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 26. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,496,140.47 (two weeks). 27. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, June 26,2013 Page 4 of7 FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at J300 NW Wall St., Bend, unless otherwise indicated. ifyou have questions regarding a meeting, please call 388-6572.) Wednesday, June 26 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, June 27 7:30 a.m. Legislative Conference Call Monday, July 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, July 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, July 4 Most County offices will be closed to observe Independence Day Wednesday, July 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30pm. Administrative Work Session could include executive session(s) Monday, July 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, June 26,2013 Page 5 of7 Thursday, July 11 7:00 a.m. Regular Meeting with the City of Redmond Council-Redmond Council Chambers Monday, July 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, July 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Thursday, July 25 6:00p.m. Joint Meeting of the Board of Commissioners and the Deschutes County Planning Commission to Discuss Groundwater Protection Recommendations Sunriver Homeowners Aquatic and Recreation Center Monday, July 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, July 31 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, August 5 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Tuesday, August 6 3 :30 p.m. Public Safety Coordinating Council Meeting Board of Commissioners' Business Meeting Agenda Wednesday, June 26,2013 Page 6 of7 Wednesday, August 7 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) PLEASE NOTE: At any time during this meeting. an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, June 26,2013 Page 7 of7