HomeMy WebLinkAboutDoc 323 - Carryover Funds - Behavioral HealthDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 26, 2013
Please see directions for completing this document on the next page.
DATE: June 17, 2013
FROM: Nancy Mooney, Contract Specialist Phone: 322-7516
Health Services--Behavioral Health Division
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Document #2013-323, explanation of utilization of
Biennial carryover funds for 2009-2011.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
This report is a plan for utilizing carryover funds from funds generated within the 2007
2009 fiscal period, and is part of the county's biennial plan and budget information.
ORS 430.695(1) established: "Any program fees, third-party reimbursements, contributions
or funds from any source, except client resources applied toward the cost of care in group
homes for persons with developmental disabilities or mental illness and client resources
and third-party payments for community psychiatric inpatient care, received by a
community mental health program or a community developmental disabilities program are
not an offset to the costs of the services and may not be applied to reduce the program's
eligibility for state funds, providing such funds are expended for mental health or
developmental disabilities services approved by the Oregon Health Authority or the
Department of Human Services." The intent of the Legislature in creating this statute was
to provide an incentive for community programs to seek sources of funds, particularly third
party reimbursement, in addition to state funds, and to use the funds in support of services.
The purpose of this report is to provide a clear disclosure of funds available by each
component of the local program, the development of planned uses of the carryover funds
with the input of the local mental health and developmental disabilities advisory committee,
and approval of the local mental health and developmental disabilities authority as part of
the counties' biennial plan. This report provides for the summarization across all
components of the community program for:
• The total carryover funds the community developmental disabilities services
program retained as of June 30, 2009;
• Planned expenditures of these funds in 2011-2013;
• Funds to be retained after June 30, 2013 and deSCription of the purpose of
retaining these funds.
FISCAL IMPLICATIONS:
No Fiscal Implication.
RECOMMENDA1"ION & ACTION REQUESTED:
Behavioral Health requests Board signature.
AITENDANCE: Melissa Rizzo, Program Manager, Developmental Disabilities
DISTRIBUTION OF DOCUMENTS:
Executed originals to:
Nancy Mooney, Contract Specialist, Health Services
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This fonn is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Fonn is also required. If this fonn is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel. the
County Administrator or the Commissioners. In addition to submitting this fonn with your documents, please submit this fonn
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: I June 4, 2013 I
Department: I Health Services, Behavioral Health
Document Name: I Utilization of Biennial Carryover Funds for 2009-11
Contact: [Melissa Rizzo:
Type of Document: Explanation of Funds for 2009-11
Goods and/or Services: The attached report is a plan for utilizing carryover funds from
funds generated within the 2007-2009 fiscal period, and is part of the county's biennial
plan and budget information.
Background & History: ORS 430.695(1) established: "Any program fees, third-party
reimbursements, contributions or funds from any source, except client resources
applied toward the cost of care in group homes for persons with developmental
disabilities or mental illness and client resources and third-party payments for
community psychiatric inpatient care, received by a community mental health program
or a community developmental disabilities program are not an offset to the costs of the
services and may not be applied to reduce the program's eligibility for state funds,
providing such funds are expended for mental health or developmental disabilities
services approved by the Oregon Health Authority or the Department of Human
Services." The intent of the Legislature in creating this statute was to provide an
incentive for community programs to seek sources of funds, particularly third-party
reimbursement, in addition to state funds, and to use the funds in support of services.
The purpose of the attached report is to provide a clear disclosure of funds available by
each component of the local program, the development of planned uses of the
carryover funds with the input of the local mental health and developmental disabilities
advisory committee, and approval of the local mental health and developmental
disabilities authority as part of the counties' biennial plan. The attached report provides
for the summarization across all components of the community program for:
• The total carryover funds the community developmental disabilities
services program retained as of June 30, 2009;
• Planned expenditures of these funds in 2011-2013;
• Funds to be retained after June 30, 2013 and description of the purpose of
retaining these funds.
6/1412013
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
~ Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: {Included in current budget? ~ Yes D No
If No, has budget amendment been submitted? DYes D No
Is this a Grant Agreement providing revenue to the County? D Yes ~ No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance: Name:
Phone#:D
Departmental Contact and Title: I Nancy Mooney, Contract Specialist
Phone #: I 541-322-7516 I
Deputy Director Approval:
Date
Department Director Approval: ---\;:::::7¥-~~-----fa.S \3
Date
Distribution of Document: Return copy to ancy Mooney, Behavioral Health
Division.
Official Review:
County Signature Required (check one): 0 BOCC [lI Department Director (if <$25K)
D Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. ____----J)
Legal Review Date l,.-7-/3-ih~ C£t4Q
Document Number =20:::;..1.:...=3,--3=2=3~______
>PAf< /e~,,~ 10 ;. fa
~(l.V/il~0 7Vr(.l~ S~e
Planning and reporting the Utilization of Biennial~=I E ~
Carryover Funds for 2009-11
LEGAL COUNSEL
During the 1981 session, the Oregon Legislative Assembly passed ORS 430.695(1), which established
the following:
"Any program fees, third-party reimbursements, contributions or funds from any source, except
client resources applied toward the cost of care in group homes for persons with developmental
disabilities or mental illness and client resources and third-party payments for community
psychiatric inpatient care, received by a community mental health program or a community
developmental disabilities program are not an offset to the costs of the services and may not be
applied to reduce the program's eligibility for state funds, providing such funds are expended for
mental health services approved by the Oregon Health Authority or the Department of Human
Services" .
The statute does not limit the amount of carryover that may be retained by the local program or set time
limits on how long it may be retained. The intent of the Legislature in creating this statute was to
provide an incentive for community programs to seek sources of funds, particularly third-party
reimbursement, in addition to state funds, and to use the funds in support of services.
A chief objective in implementing guidelines for the inclusion of carryover fund information was to
stimulate local community mental health and developmental disabilities programs to undertake a
process of planning for the use of carryover funds by the program as intended in ORS 430.695. The
process was intended to involve the clear disclosure of funds available by each component of the local
program, the development of planned uses of the funds with the input of the local mental health and
developmental disabilities advisory committee, and approval of the local mental health and
developmental disabilities authority as part of the counties' biennial plan.
The following definitions will assist counties in completing the 2009-11 carryover plan:
. 1. "Carryover funds," as used in these guidelines means the money described in ORS 430.695(1)
which was received by a "community mental health program or a community developmental
disabilities program," and remains available at the close of a fiscal year to support services
approved by the Department of Human Services. Consistent with this definition, and the
definition of a community program below, money received from any source for the services
specified under an "omnibus contract" (County Financial Assistance Agreement (CFAC)) with
the Department and retained by any component of the local program, including services operated
under a subcontract, is considered carryover money. However, money earned by a county
operated program or subcontractor for services not specified in the County Financial Assistance
Agreement (CFAC) is not subject to the provisions of ORS 430.695, and is not considered
carryover funds under these guidelines.
2. A "Community Mental Health and Developmental Disability Program" is defined in OAR
309-014-0005(7) as an entity that is responsible for planning and delivery of services for persons
with mental or emotional disturbances, drug abuse problems, mental retardation or other
developmental disabilities, and alcoholism and alcohol abuse in a specific geographic area of the
state under a contract with the Division or a local mental health authority.
1
DC -2 0 1 3 -:3 .3
3. "Services approved by the Department of Human Services" are the services the
Department acknowledges, authorizes, supports, or permits, through one or more of the
following mechanisms:
a. Specific written approval of the service as part of the county's biennial plan under
ORS 430.664 (approval of the county's plan does not constitute approval of services
which are not service elements under the County Financial Assistance Agreement
(CFAC));
b. Licensing or approving services, such as foster homes under ORS 443.725,
developmental disabilities services under applicable service element rules ORS
409.050 & 410.070; or
c. Awarding funds or other compensation for the service under a County Financial
Assistance Agreement (CFAC).
County Carryover Fund Plan:
The attached form provides for the summarization across all components of the community program
for:
• The total carryover funds the community developmental disabilities services program
retained as of June 30, 2009
• Planned expenditures of these funds in 2011-13
• Funds to be retained after June 30, 2013 and description of the purpose of retaining
these funds
2
1340 NW Wall St. Phone Number
Bend, OR 97701 1 330-4636
Address Fax Number
2009-11 Community Mental Health and Developmental Disabilities Program
For Carryover Funds
Deschutes Melissa Rizzo / Jillian Weiser
Name of County Staff Contact for information about this plan
(541) 322-7546/ (541) 322-7554
This report is intended to obtain countywide summary information on carryover for all service
providers of community mental health and developmental disabilities programs, local mental health
authorities, and local mental health services programs. The carryover funds from each of the
county's providers within a program area must, therefore, be combined in this report regardless of
whether the providers are operated by the county or are subcontractors.
The information below reports the total funds carried over from prior to July 1,2009, carryover
generated within the 2007-2009 fiscal period, and the planned use of these funds in the future, as
permitted in ORS 430.695(1):
ACCOUNTING FOR FUNDS UNDER 430
----~-------.--~----~--------~--------~ ..
Total accrued
carryover at 6/30/09 0 0 0 0 0 0(Beginning
Plus revenues
received during the $542,689.80 $1,218,262.39 $104,165.30 $292,536.84 $1,292,984.12 $3,450,638.45period 711 109 to
6/30111
Less expense for
providing Services $665,562.55 $1,452,190.12 $117,962.22 $311,943.41 $1,392,049.78 $3,939,708.08during the period
711109 to 6/30111
Equals carryover
balance as of
6/30/11 (amounts 0 0
from lines # 1 and
0 0 0 0
#2 less line #3
Planned expenditure
of Carryover in NA NA
2011-13 biennium
NA NA NA NA
Planned carryover
to be Retained until 0 0after 6/30113 0 0 0 0
3
Planned use of carryover funds reported in line #5 above:
Local Administration DD 02:
NA
Case Management DD 48:
NA
4
Abuse Investigation Services DD 55:
Quality Assurance Services DD 147:
Regional Crisis and Back Up Services DD 157:
NA
5
This plan for utilizing carryover funds is submitted as part of the county's biennial plan and budget
information as required by ORS 430.630(9) and 430.662 (t). The County Board of commissioners,
or indicated designee further signifies approval of this plan by their signatures. The chair of the
Developmental Disabilities Advisory Committee signifies by signing this form that the plan with
respect to Developmental Disabilities Services has been compiled following provision of advice
from the Advisory Committee to the local mental health authority, and program director on
community needs and priorities.
Chairman, Board of County Commissioners Date
County Commissioner Date
County Commissioner Date
CMHP Director / CDDP Director Date
Chair, Developmental Disabilities Advisory Committee Date
Printed Name (Chair of Advisory Committee)
6
