HomeMy WebLinkAboutDoc 361 - USDA Work Plan - WIldlife SvcsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 26, 2013
DATE: June 18,2013
FROM: Timm Schimke. Solid Waste 317-3177
TITLE OF AGENDA ITEM:
Consideration of Chair signature of Document No. 2013-361 a work plan and budget for wildlife
services with the United States Department of Agriculture.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
The Department of Solid Waste works cooperatively with the U.S. Department of Agriculture Wildlife
Services for starling control at Knott Landfill. Starlings gather at the landfill and cause property
damage and possible health problems for neighbors of the landfill. In addition to their work at the
landfill, Wildlife Services provides a variety of services to the community including outreach and
education as well as control services for problematic wildlife such as bear, cougar, coyote etc. This
document establishes the work plan and budget for the 2013-14 Fiscal Year under a five year
cooperative agreement with the United States Department of Agriculture.
FISCAL IMPLICATIONS:
Funding for Wildlife services is provided by the US Department of Agriculture, Oregon Department of
Agriculture, Oregon Fish and Wildlife as well as Deschutes County. The County contributes the
majority of the funds. The Solid Waste Department's contribution to funding will not exceed
$93,382.00 in FY 2013-14. This is a reduction of$8,618 from FY 2012-13
RECOMMENDATION & ACTION REQUESTED:
This agreement has worked well. I believe the County receives important services at a good value. I
recommend signature of Document No. 2013-361.
ATTENDANCE: Timm Schimke
DISTRIBUTION OF DOCUMENTS:
Return all copies to Solid Waste to obtain other signatures.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda. the Agenda Request Form is also required. If this form is not Included with the document. the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel. the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: pune 18, 201~ Department: §olid Wast~
Contractor/Supplier/Consultant Name: Ius Department of Agricultufej
Contractor Contact: IDavid William~ Contractor Phone #: 1503 326j
~
Type of Document: Cooperative Agreement
Goods and/or Services: Contractor will provide a wide range of services to control
starlings at Knott Landfill as well as other wildlife control throughout Deschutes County.
Activity incllude hazing, trapping, relocation, extermination to resolve human-animal
conflicts. Activity also includes a significant amount of education to landowners related
to resolving wildlife predation problems.
Background & History: This is the FY 2013-14 work plan and budget for wildlife
services authorized by the cooperative agreement with USDA wildlife services. The fee
for services is about $8,000 lower than the current work plan ..
Agreement Starting Date: puly 1, 201~ Ending Date: pune 30, 201~
Annual Value or Total Payment: ~93,382.0Oj
o Insurance Certificate Receiled (CieCk box)
Insurance Expiration Date:
Check all that apply: o RFP, Solicitation or Bid Process o Informal quotes «$150K)
[gJ Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? [gJ Yes D No
If No, has budget amendment been submitted? 0 Yes 0 No
Is this a Grant Agreement providing revenue to the County? DYes [gJ No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
6118/2013
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance:
Name:
Phone #:
,-I_----'
Departmental Contact and Title: Timm Schimke Phone #: 317
3177
Department Director Approval:(_4"",,,,,,,," S;"'J _"::""(ra.L.J.r<-"L..I.§,->7,,--_
Signature 7 D6te >
Distribution of Document: Who gets the original document and/or copies after it has
been signed? Include complete information if the document is to be mailed.
Official Review:
County Signature Required (check one): ~ SOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, soce Order No. -___-I
iw~ !fltt&QLegal Review Date
Document Number --DC -20 1 3 - 3 6 ...
6118/2013
___ I A R~VIE~~
-t:p..VC L~ USDA APHIS WILDLIFE SERVICES
\,___~l~EG~A~L=C=OU=N=SE=L==~___________W_O__RK__A_N_D_F_I_NA_ N_ C_ I_A_L_P_L_A_N____________________
COOPERA TOR: DESCHUTES COUNTY
VENDOR IDENTIFICATION NO.: 0006013666
COOPERA TIVE AGREEMENT NO.: 13-73-41-5553
ACCOUNT NO.: AP .RA.RX41.73.0003
AGREEEMENT DA TES: July 1,2013 -June 30, 2014
AGREEMENT AMOUNT: $93,382.00
Pursuant to Cooperative Service Agreement Cooperative Service Agreement No. 13-73-41-5553 between
Deschutes County and the United States Department of Agriculture (USDA), Animal and Plant Health
Inspection Service (APHIS), Wildlife Services (WS), this Work Plan sets forth the objectives, activities and
budget for the cooperative wildlife services program in Deschutes County for the period of July 1,2013
through June 30, 2014.
OBJECTIVES/GOALS
The objective of the Wildlife Services program in the County is to resolve wildlifelhuman conflicts related to
damage caused by predatory animals to livestock and human health and safety. Cooperative efforts between
APHIS-WS and the County will maximize existing resources to accomplish the goals of this Plan. APHIS
WS will address the requirements of the National Environmental Policy Act (NEPA).
Anticipated project results and benefits:
I . To provide assistance to county residents experiencing wildlife conflicts caused by predatory animals .
2. To provide assistance in the form of educational information or when appropriate to utilize the most
effective and safe control tools and techniques available.
3 To provide a mechanism that enabrJes other entities to participate in the program with shared
responsibilities for funding, planning and evaluation.
PLAN OF ACTION
The objectives of the wildlife damage control program will be accomplished in the following manner:
1. APHIS-WS will provide a Wildlife Specialist to respond to damage situations in Deschutes County
involving predatory animals that threaten human health and safety, livestock, and other property .
2. Patrick Smith, District Supervisor, at the District Office in La Grande, Oregon (541) 963-7947 will be
responsible for training, day-to-day supervision and monitoring of the cooperative program.
3. APHIS-WS will bill the County quarterly for actual costs associated with this work and financial plan
not to exceed $93,382.00 .
PROCUREMENT
APHIS-WS will provide vehicles, and the initial supplies and equipment. Cooperator understands that
additional supplies and equipment may need to be purchased under this agreement to replace consumed,
damaged or lost supplies/equipment. Any items remaining at the end of the agreement will remain in the
possession of APHIS-WS .
STIPULA TIONS AND RESTRICTIONS
APHIS-WS will cooperate with the Oregon Department of Agriculture, Oregon Fire Marshal's Office,
Oregon Department of Fish and Wildlife (ODFW), and the U.S. Fish and Wildlife Service (FWS) to ensure
compliance with Federal, State and local laws and regulations.
OC-2013-361
Agreement No.: 13·73·41·5553
AP.RA.RX41.73'(IOO3
ATTACHMENT 1
NOTE: NOT FOR FMMI USE. This Attachment provides infonnation on the cooperative budget
for services within the County. The tables below include the cooperative funding for the County
and estimated expenses for those cooperative funds.
PROPOSED BUDGET PLAN FOR SERVICES
SalarylBenefits $ 85,305.91
GSA Vehicle 16,404.98
Hires and reimbursements 4,374.66
Supplies and materials 3,281.11
Total $ 109,366.56
Note: Salary, benefits, and vehicle costs charged at actual cost. The distribution of the Budget for this Work Plan
may vary as necessary to accomplish the purpose of this Agreement.
PROPOSED COOPERATIVE FUNDING SOURCES
USDA $ 7,352.94
ODAFunds* 4,315.81
ODF&W Funds* 4,315.81
Deschutes County Funds 93,382.00
Total $ 109,366.56
* State biennium budget not yet finalized. Amounts are subject to change
Page 3
Agreement No.: 13-7341-5553
AP.RA.RX41.73.0003
COST ESTIMATE FOR SERVICES
Salary/Benefits $ 62,710.26
GSA Vehicle 12,059.66
Hires and reimbursements 3,215.91
Supplies and Materials 2,411.93
Subtotal 80,397.76
Overhead 16.15% 12,984.24
Total $93,382.00
Note: Salary, benefits, and vehicle costs charged at actual cost. The distribution of the Budget for this Work
Plan may vary as necessary to accomplish the purpose of this Agreement but may not exceed the aggregate
total of $93,382.00.
AUTHORIZATION:
Deschutes County
61050 SE 12ih Street IBend, OR 97702 1:
Deschutes County, Representative Date
UNITED STATES DEPARTMENT OF AGRICULTURE
ANIMAL AND PLANT HEALTH INSPECTION SERVICE
WILDLIFE SERVICES
State Director, Oregon Date
Director, Western Region Date
2