HomeMy WebLinkAboutRes 096 - Transfer Appropr - Legal Counsel FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 26, 2013
Please see directions for completing this document on the next page.
DATE: June 26, 2013
FROM: Mark Pilliod Legal (541)388-6625
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-096 transfer of appropriation in the Legal Counsel
Fund.
PUBLIC HEARING ON THIS DATE? NO
. BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-096. The case management software expenditure purchased by the
Legal Department is properly classified as Materials & Services; therefore, an appropriation transfer
from Capital Outlay is required.
FISCAL IMPLICATIONS:
A transfer of appropriation from Capital Outlay to Materials & Services for $7,500 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-096.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Mark Pilliod, Legal Counsel 388-6625
;11:!IErM
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2012-2013 RESOLUTION NO. 2013-096
*
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from Legal Counsel requesting a transfer of appropriations,
and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 640-2700-415.94-43 Deschutes County Legal Counsel,
Computer Software $ 7,500
TO: 640-2700-415.50-70 Deschutes County Legal Counsel,
Software Licenses $ 7,500
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of June, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE 1OF I·RESOLUTION NO. 2013-096 (06/26/13)
Lacy Nichols
From: Jeanine Faria
Sent: Wednesday, June 26,20138:41 AM
To: Lacy Nichols
Subject: FW: Appropriation
Attachments: Appropriation Transfer Fund 640b.xls
Here is the worksheet.
Jeanine
-----Original Message----
From: Jeanine Faria
Sent: Tuesday, June 25, 2013 5:14 PM
To: Mark Pilliod
Subject: RE: Appropriation
See the attached.
Jeanine
-----Original Message----
From: Mark Pilliod
Sent: Tuesday, June 25, 2013 4:58 PM
To: Jeanine Faria
Subject: RE: Appropriation
So, I need to prepare a resolution for BoCC approval to transfer an appropriation of $1600 from capital to materials and
services?
Mark Pilliod
Deschutes County Legal Counsel
541-388-6625
Confidential and privileged information attorney client communication. If you are not the intended recipient, please
advise by return e-mail and delete immediately without reading or forwarding to others.
-----Original Message----
From: Jeanine Faria
Sent: Tuesday, June 25, 2013 4:39 PM
To: Mark Pilliod
Subject: Appropriation
I should have asked you more questions about the cost of the time keeping software acquired by Legal. The
expenditures does NOT meet the definition of capital outlay. Instead it is Materials & Services and there is insufficient
appropriation in that category. As it is still June, if the BOCC approves a resolution to transfer appropriation, then this
over-expenditure can be resolved. Otherwise, it will have to be reported in the CAFR as an over-expended.
Capital Outlay is an expenditure exceeding $5,000 with a life of more than one year. Included in the payment to Gavel &
Gown, was $1,600 one year maintenance and this is not capital. Therefore the total expenditure for the software and
implementation was $4,648.
1
Deschutes County
Appropriation Transfer Request
Item
1
2
Line Number
(HTE 14 digit code)
640-2700-415.50-70
640-2700-415.94-43
Project
Code
Category
(Pers, M&S, Cap Out,
Contingency)
Materials & Serviceds
Capital Outlay
Description
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Software Licenses
Computer Software
Current
Budgeted
Amount
400
-
To (From)
7,500
(7,500)
Revised
Budget
7,900
(7,500'
TOTAL 400 -400
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The expenditure for the Legal Department's case management software is properly classifed as Materials & Services.
Therefore the appropriation for this expenditure needs to be transferred from Capital Outlay to Materials & Services.
Fund:
Dept:
Requested by:
Date:
Gen Supp Svcs-Legal
Legal
Mark Pilliod
6/25/2013