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Home My WebLink About2013-08-07 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, August 7, 2013 Page 1 of 6 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, AUGUST 7, 2013 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Ken Hales, Community Corrections; Nick Lelack and Cynthia Smidt, Community Development; George Kolb, Road Department; and seven other citizens. Chair Unger opened the meeting at 10:03 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT The Board recognized Tom Anderson’s fifteen years of service to the County. He worked his way up to now being County Administrator. 3. Before the Board was Consideration of Board Signature of Document No. 2013-379, a Gate Permit for McGrath Road at the Request of the City of Bend and North Unit Irrigation District. George Kolb gave an overview of the item. There had originally been a berm at this location, but it was removed when work was done on the canal. The City is upgrading its facilities, and there has been vandalism to the canal as well. There are certain requirements for a gate permit, and all have been met. It will not prohibit access to public lands. The gate would be on City-owned land. Minutes of Board of Commissioners’ Business Meeting Wednesday, August 7, 2013 Page 2 of 6 The City of Bend will cover the costs of installing and maintaining the gate. The gate permit is revocable at any time if there are problems. BANEY: Move signature. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 4. Before the Board was Consideration of Chair Signature of Document No. 2013-394, Approving the State Juvenile Basic and Diversion Plan and 2013- 15 Oregon Youth Authority Basic and Diversion Grant Agreement. Ken Hales explained the grant process and what the resulting funds cover. This next biennium the County is eligible to receive about $700,000, which will be allocated to programs. This was reviewed by the Public Safety Coordinating Council, which recommends Board approval. BANEY: Move approval. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 5. Before the Board was Consideration of Board Signature of Document No. 2013-363, a Services Agreement with Telecare Mental Health Services of Oregon regarding 24-Hour Secure Residential Treatment Facilities. Lori Hill gave an overview of the agreement, which has to do with services provided at the secure facility on Poe Sholes Road. Funding may change as the CCO’s are developed, so this was written for just a year. Commissioner Baney asked if the CCO’s is involved, what influence the County will have on these services. Ms. Hill said that the details are still being worked out and they won’t know the results for a while. She is working with Pacific Source, but the contracts flow through the County at this time. Minutes of Board of Commissioners’ Business Meeting Wednesday, August 7, 2013 Page 3 of 6 Commissioner Baney said the Board is the local Public Health Authority, and it is important for the County to continue to track these services. It has to be more than reducing the cost of care but also properly serving those individuals who need it. DEBONE: Move signature. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 6. Before the Board was Consideration of Whether to Hear an Appeal of the Deschutes County Historic Landmarks Commission’s Decision Determining that the Entire Cline Falls Power Plant Site is a Protected Historic Resource – File No. A-13-3 (DR-13-6). Cynthia Smidt explained that the subject property is owned by Central Oregon Irrigation District, and the power plant has been leased for over 100 years by PacifiCorp. The Landmarks Commission wants the entire site designated as a protected historic resource. PacifiCorp was cited for altering a historic site, thus resulting in the Historic Landmarks Commission’s review of the issue. The decision is being appealed by the owner. There is substantial evidence in the record, expert witnesses and more. The predominate issue was whether the Board in 1992 designated the entire site or just a portion of it as historic. The appeal is based on five main arguments, but in essence the appellant feel that the Landmarks Commission erred in its decision. They requested an on the record review. Since it is based on County Code, staff recommends the Board hear this either de novo, partial de novo or on the record. Laurie Craghead said that although some have asked to testify today, the Board cannot allow it at this time. LUBA will give deference if the Board hears this and makes a decision. She recommends a hearing since it is based on County Code. Those who want to testify should come when the hearing takes place. Commissioner Baney feels the Board should hear this, but is not sure if it should be on the record or de novo. She feels that de novo might be a safer route, to allow all information to be presented. Minutes of Board of Commissioners’ Business Meeting Wednesday, August 7, 2013 Page 4 of 6 Commissioner DeBone said that he supports this as well. Ms. Craghead stated that the Board seldom does on the record decisions, and it is less complicated to hold a de novo hearing. Chair Unger agreed, as he wants to be able to consider all information. BANEY: Move signature of Order No. 2013-037, agreeing to a de novo hearing. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Chair Unger would like a work session held in advance to review the information and get direction on options. __________________________ Before the Board was Consideration of Approval of the Consent Agenda. Commissioner DeBone said he has not yet had a chance to review the minutes. BANEY: Move approval of the Consent Agenda, except for the minutes. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Consent Agenda Item 7. Chair Signature of Document No. 2013-291, Renewing the Contract with Pfeiffer and Associates, Deschutes County Health Services and the Sheriff’s Office regarding Addiction Treatment Services to Offenders 8. Board Signature of Document No. 2013-274, an Agreement with Dr. Marc Williams to Provide Behavioral Health Services to County Clients 9. Board Signature of Document No. 2013-414, a Substitution of Trustee and Deed of Reconveyance regarding the Purchase of County-Owned Property 10. Board Signature of Order No. 2013-036, Declaring Certain Deschutes County Personal Property Surplus, and Authorizing Sale (Sheriff Vehicles) Minutes of Board of Commissioners’ Business Meeting Wednesday, August 7, 2013 Page 5 of 6 11. Board Signature of a Letter Appointing Pamela Norr to the Deschutes County Special Transportation Fund Advisory Committee, through December 31, 2014 12. Approval of Minutes:  Business Meeting: July 24, 2013  Work Sessions: April 15 and July 22, 2013 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District for Two Weeks, in the Amount of $12,549.93. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District for Two Weeks, in the Amount of $5,330.28. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 15. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County for Two Weeks, in the Amount of $1,802,904.92. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 16. ADDITIONS TO THE AGENDA Being no further items discussed, the meeting adjourned at 10:25 a.m. DATED this /q6Dayof ~ 2013forthe Deschutes County Board of Commissio"Oers: CUa-~ Alan Unger, Chair T ~eChair ATTEST: Anthony DeBone, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, August 7, 2013 Page 6 of6 .-:=---- BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK ;1,Iih(..iu~· ~. Agenda Item of Interest ~k W rrr ~~M -Date -g/7 /1 "3 N~e ~(Pc Address 747)lJ ~( Phone#s (~l 3() -0;U S- E-mail address ~(~@ kev{e:-, -ore ,UJV- In Favor 00-NeutrallUndecided D Opposed Submitting written documents as part of testimony? D Yes ITI No BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest Af~oYCuu(fAUb A-I'5-3 Date B-7-'-2013 N~e £imIDv C J:DtnMtJ ~ooouJ lR-tUt) i)tJ1I2ttC Address I bSS-~~e-csr -------=~~~~-----~~~ SZ/! '. / 'f Phone#s . i . \tJ> Y E-mail address I~y---=-----=--t1-~-7-----~ -A. / ./In Favor NeutrallUndecided D Opposed Submitting written documents as part oftestimony? Yes DNo Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, AUGUST 7, 2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Board Signature of Document No. 2013-379, a Gate Pennit for McGrath Road at the Request of the City of Bend and North Unit Irrigation District -George Kolb. Road Department Suggested Action: Move Board signature ofDocument No. 2013-379. 4. CONSIDERATION of Chair Signature of Document No. 2013-394, Approving the State Juvenile Basic and Diversion Plan and 2013-15 Oregon Youth Authority Basic and Diversion Grant Agreement -Ken Hales and Deevy Holcomb, Juvenile Community Justice Department Suggested Action: Move Chair signature ofDocument No. 2013-394. Board of Commissioners' Business Meeting Agenda Wednesday, July 24,2013 Page 1 of6 5. CONSIDERATION of Board Signature of Document No. 2013-363, a Services Agreement with Telecare Mental Health Services of Oregon regarding 24-Hour Secure Residential Treatment Facilities Scott Johnson, Health Services Suggested Action: Move Board signature ofDocument No. 2013-363. 6. CONSIDERATION of Whether to Hear an Appeal of the Deschutes County Historic Landmarks Commission's Decision Determining that the Entire Cline Falls Power Plant Site is a Protected Historic Resource -File No.: A-13-3 (DR 13-6) Nick Lelack & Cynthia Smidt Suggested Action: Move Board hear the appeal on File No.: A-13-3 (DR-13-6). CONSENT AGENDA 7. Chair Signature of Document No. 2013-291, Renewing the Contract with Pfeiffer and Associates, Deschutes County Health Services and the Sheriff s Office regarding Addiction Treatment Services to Offenders 8. Board Signature of Document No. 2013-274, an Agreement with Dr. Marc Williams to Provide Behavioral Health Services to County Clients 9. Board Signature of Document No. 2013-414, a Substitution of Trustee and Deed of Reconveyance regarding the Purchase of County-Owned Property 10. Board Signature of Order No. 2013-036, Declaring Certain Deschutes County Personal Property Surplus, and Authorizing Sale (Sheriff Vehicles) 11. Board Signature of a Letter Appointing Pamela Norr to the Deschutes County Special Transportation Fund Advisory Committee, through December 31, 2014 12. Approval of Minutes: . Business Meeting: July 24,2013 . Work Sessions: April 15 and July 22,2013 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District Board of Commissioners' Business Meeting Agenda Wednesday, July 24,2013 Page 2 of6 CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 16. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. ffyou have questions regarding a meeting, please call 388-6572.) Wednesday, July 31 Opening Day of the Deschutes County Fair Monday, August 5 1 :30 p.m. Administrative Work Session -could include executive session(s) Tuesday, August 6 7:30 a.m. Sunriver and La Pine Chambers of Commerce Combined Breakfast Meeting Thousand Trails Meeting Hall, 17480 S. Century Dr. 3:30p.m. Public Safety Coordinating Council Meeting Board of Commissioners' Business Meeting Agenda Wednesday, July 24,2013 Page 3 of6 Wednesday, August 7 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, August 14 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, August 19 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, August 26 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session( s) Wednesday, August 28 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, August 29 8:00 a.m. Regular Meeting with City of Sisters Council Monday, September 2 Most County offices will be closed to observe the Labor Day Holiday Tuesday, September 3 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, September 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, July 24,2013 Page 4 of6 Wednesday, September 11 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Monday, September 16 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, September 23 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, September 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, September 30 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Tuesday, October 1 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, October 2 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Monday, October 7 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, July 24,2013 Page 5 of6 Wednesday, October 9 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, October 21 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, October 23 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, October 28 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, October 30 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, November 4 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Tuesday, November 5 3 :30 p.m. Public Safety Coordinating Council Meeting Wednesday, November 6 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, July 24,2013 Page6of6