The URL can be used to link to this page

Home My WebLink AboutDoc 379 - McGrath Road Gate PermitDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of August 7,2013 Please see directions for completing this document on the next page. DATE: July 22, 2013 FROM: George Kolb, County Engineer Road 541-322-7113 TITLE OF AGENDA ITEM: Consideration of Signature of Document No. 2013-379, Gate Permit No. 13-002 for McGrath Road applied for by the City of Bend and North Unit Irrigation District PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: The City of Bend and North Unit Irrigation District approached the Road Department concerning the installation of a gate on McGrath Road just north of the entrance to the Water Reclamation Facility. The City of Bend has the following reasons for the gate request: 1. They are in the process of upgrading their facility and want to keep the public out of the construction area. 2. The gate will reduce the incidents of vandalism on their property located on either side of McGrath Road North Unit Irrigation District had the following reasons for the gate request: 1. Vandalism is a growing problem with their canal. 2. People are using their canal for recreational purposes exposing the District to liability issues. In the past, there had been a berm in this location with reflective metal posts installed but the berm and posts were removed when the irrigation district started work on lining their canal. When the berm was removed, a metal gate was installed to allow construction traffic in and the chain on the gate was repeatedly cut and the gate was also extensively damaged so it does not function anymore (see attached photo). Road Department staff visited the site and did not see any reasons why a gate could not be installed in this location. It meets the following criteria for gate installation: 1. It is a dead end road 2. It is not a road that is generally used by the public. It is a dead end road used only by the residents living along it. 3. All parties affected by the gate have signed off on its installation 4. The gate will not restrict access to public land 5. Installation of the gate will help protect property owned by the City of Bend and North Unit Irrigation District. 6. McGrath road is not located within a recorded subdivision. Deschutes County does not maintain this portion of McGrath Road. See attached maps and photos for location of the proposed gate. FISCAL IMPLICATIONS: None, the City of Bend and North Unit Irrigation District will be resonsible for installation and maintenance of the gates. RECOMMENDATION & ACTION REQUESTED: The Road Department recommends signature of Document No. 2013-379, Gate Permit No. 13-002 for McGrath Road ATTENDANCE: George KoIb, County Engineer DISTRIBUTION OF DOCUMENTS: Copy to Sheila OdIe (ext. 7148) at the Road Department DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board Secretary.) Please complete all sections above the Official Review line. Date: IJuly 22, 20131 Department: IRoadl Contractor/Supplier/Consultant Name: Cit of Bend/North Unit Irri ation Distric Contractor Contact: Mike Britton/Scott Thorn Contractor Phone #: 541-475-3625/541-322-6330 Type of Document: Gate permit Goods and/or Services: Allows for the installation of a gate on McGrath Background & History: The City of Bend and North Unit Irrigation District approached the Road Department concerning the installation of a gate on McGrath Road just north of the entrance to the Water Reclamation Facility. The City of Bend has the following reasons for the gate request: 1. They are in the process of upgrading their facility and want to keep the public out of the construction area. 2. The gate will reduce the incidents of vandalism on their property located on either side of McGrath Road North Unit Irrigation District had the following reasons for the gate request: 1. Vandalism is a growing problem with their canal. 2. People are using their canal for recreational purposes exposing the District to liability issues. In the past, there had been a berm in this location with reflective metal posts installed but the berm and posts were removed when the irrigation district started work on lining their canal. When the berm was removed, a metal gate was installed to allow construction traffic in and the chain on the gate was repeatedly cut and the gate was also extensively damaged so it does not function anymore (see attached photo). Road Department staff visited the site and did not see any reasons why a gate could not be installed in this location. It meets the following criteria for gate installation: 1. It is a dead end road 2. It is not a road that is generally used by the public. It is a dead end road used only by the residents living along it. 3. All parties affected by the gate have sjgned off on its installation 4. The gate will not restrict access to public land 5. Installation of the gate will help protect property owned by the City of Bend and North Unit Irrigation District. 6. McGrath road is not located within a recorded subdivision. Deschutes County does not maintain this portion of McGrath Road. See attached maps and photos for location of the proposed gate. Agreement Starting Date: IUpon Signatur~ Ending Date: ~ Annual Value or Total Payment: ~ 7/22/2013 -- o Insurance Certificate Receiied (CieCk box) Insurance Expiration Date: Check all that apply: o RFP, Solicitation or Bid Process o Informal quotes «$150K) o Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37) Funding Source: (Included in current budget? 0 Yes 0 No If No, has budget amendment been submitted? 0 Yes No Is this a Grant Agreement providing revenue to the County? 0 Yes 0 No Special conditions attached to this grant: Deadlines for reporting to the grantor: If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant-funded position so that this will be noted in the offer letter: Yes 0 No Contact information for the person responsible for grant compliance: Name: Phone #: 1,-------, Departmental Contact and Title: George Kolb, PE, County Engineer Phone#: 541-322-7113 Department Director Approval: C~ 0715a~il)Signature Distribution of Document: Who gets the original document and/or copies after it has been signed? Include complete information if the document is to be mailed. Official Review: County Signature Required (check one): 0 BOCC 0 Department Director (if <$25K) o Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. _____1 Legal Review Date Document Number 6/2412013 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES, COUNTY, OREGON Gate Permit for McGrath Road * Located within Township 17 South, * Range 13 East, Section 6 W.M., * Deschutes County, Oregon. * GATE PERMIT 13-002 Pursuant to ORS 368.056 the Board of County Commissioners of Deschutes County, Oregon authorizes the City of Bend to maintain a gate upon the public right of way described as: McGrath located within Township 17 South, Range 13 East, Section 6 located in Deschutes County, Oregon. in accordance with the conditions of approval (Exhibit "A") and in the location shown on the map (Exhibit "B") attached hereto and by this reference made a part hereof. DATED this ___ day of _______, 2013. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON ALAN UNGER, CHAIR ATTEST: TAMMY BANEY, VICE-CHAIR Recording Secretary ANTHONY DEBONE, COMMISSIONER EXHIBIT"A" GATE PERMIT 13-002 CONDITIONS FOR APPROVAL 1. Gate permit may be reviewed by the County at any time and upon a finding that the gate does not meet the criteria of the Gate Permit Resolution 90 081, the permit may be revoked by the Board of County Commissioners. 2. The design shall be approved by the County Engineer. 3. If the is locked, a key must be deposited with the fire district, Sheriff's office and with the Deschutes County Road Department with a map showing the gate location and telephone number of the applicant or contact person. 4. The location shall be as shown on the attached Exhibit "B". 5. Fencing, if required, must be adequate to supplement gate. 6. No mail will be delivered inside gate, therefore, post office boxes or an approved mail box location outside gate shall be used. 7. Access for existing utilities and irrigation facilities in the area behind the gate must be maintained at all times. 8. If the applicant wants the road accessed by the gate to be included in the county maintenance system, the gate will be removed and the roadway brought up to a condition acceptable to the County Road Department prior to acceptance into the 9. Per Deschutes County Code 10.04.020, the gate is for the purpose of prohibiting motor vehicle traffic only. Pedestrian, bicycle and horse travel will still be permitted. 0:: 1 :11 ~I ~I <5 1 I I I I I I I I I I EXHIBIT "B" LATIGO CT SAGE Me Grath Road Gate Permit , ...... " '\ \ \ rI0:: a. o 00_ 0 o ~ ~ ?i LU I ~ Z U LU 0:: C) () Locator Map o 2,000 4,000 Legend -CountyMaintained Routes -. Non Maintained County Roads -Canal -Road Centerlines Taxlots MCGRATH R The infonnation on this map was derived from di9tal databases on Deschutes County's G.I.S. Care was taken in the creation of this map. Deschutes County cannot accept any responsibility for errors , omissions, or positional accuracy and, therefore, there are no arranties which accompany this product. However, notification of any errors will be apereciated. 6,000 8,000 Feet Printed : July 2,2013 0 ... -• 1====_ ---------------------------------------------------- PERMIT NO. 13-002 Road Department 611150SE 27th 9.. • Berld. Oregon 97702 ~541}3BS-6581 • FAX (541) 388-27119 GATE PERMIT PROCESSING .'ORM *$/00-.00 NON-REFUNDABLE J.>ERMH [:[P Th.is gate permit request fonn is to·be usfi!d pursuant to ,Resolution No, 90-081. H is the function ofthc ()epal1rnetlt of Public Works to process aH permit requests in compliance with five criteria established in the resolution, and to make a recommemdatron to the Board: of County Commissioners. APP'LFCANT NAME AND ADDRESS: \ DA TE OF APPUCA'fION: \ () C~t 'f 6 t&.~/'_7 -0:-13 ~__ _ .~~ 0/. FEE PAm: ~~.tJt) l'ELEPHONE NUMBER: S""lff-3;J;J-6330 CRITERIA EVALUATION Name and Location of road proposed to be gated: 1. Is this a dead-end road (5;)' No JUL 1 ~ 20132. rs!heroadgcn~raHyusedbythepublic1 Yes ~ It:. GNu, E.... CO}. Will the gate restri~t access to any par~ets owned! by others . Yes @ Rotn OE?T >lo If yes, application must in.c!ude affected palties signatnres . 4 . Will the gate restrict access. to' public land? ~(;..wI- 5 . Does it appear to be in the public's interest to illiow the garing of the road @ No ft. Is the road in a recorctect subdivision? 'ies ~ 7. Name of subdillision CIO ~~~..uc-..:=-r~ r~5 ED &. e included with application . Evaluator Coovllents ;_______ _ ,_ ___________ _ .__________ mcndation~ Deny,,--- S ignature :---I--.-fi--"....--II---oI.,~L------------------Dale : Qualify Services Peifurmed with Pride -- ~"v,""'"",'''!iw,"'"'''''''''''~'i<<<'':'''~'''''''''~~~''''''''"__''''·~,;w,.,r.''''IIf_'M'~>+.M".,:;;t,~',,).i;.";"~~lIf.~J.r.oO!,.;.i,.,....s:r~...:..___....~~~~~.....~~~~,*.'.i;$$ ~!l*'¥IIi''''*.I1",{l.lJtl"",'.....jf...tiI:!Il!,M':ti,;';lil.,,,~iW;,,'¥~,,,,,,,,,~,,_ _ "~"",__"".".._~-.",.,..~••p'~,,,,,,,,""'__'~_"._o_ , ;01) lOCk mAout pll''''''';D Squa~1OP l>lf'W~~.~ h~!<.bt: ! Cl z ill.. " ::l ~ DF,'Ilp<eee Cvl:g.I$Io(!\peQi'.bom UlIJP'I'i'"A C\rtm~l-1(4""p4ak8tget rulDP lOOale",nkllew'flftld Heavy Wall Tublflg (not galvanIZed pipe) IiBoo..t"",C" ...r<,j i .... ~ . ""'" IJtrqtla&~fuI Heavy Wall TUbing l "' , -~ ~Ot !)a/~nj~&d Pi~) 'I ~·Ch<!n1erftn;j_Id-- cc , ~ ('""rte</a(!JdAlrtotlJM9l111d~ 1Q(:;,IWI~~,~~ IJal"(lllh."CU(ll"() F~EnclRllte cttrolll"""';m.heidB SI4l.F CCNSTHUCTICN I/WIk!gml~llIbt~",..thool"'I...Itlciti)i'u'"9'lvbo:! h"!U.lllngleb_!UJe Iranlool t..'gehbt til heMtI'\¢oJIn[ <>flapt:b GaIe'Tubll ~.1M"~~_ ,-_. l"IWWI\/liInI1Cp"auf~pn~o,,~atgallt\Optube"'1"'II&'Wdhh!'"9't:b Walllr:>! "'Jd"~_,~ ptlMbifl flltJd" \m"m"l!;j, bookJ<e t'!II4li111"'11l~ I,,,. end cap ~'">I",ril""Hh.lilb:!dl'1eCeflYl'ftQI~1l""tll'$ll'dfilI00,.,orol") Wltldb:mcmh~piate~loh.J,XJIIt Cf<ITICAL O1MENSIQNS Tempor!mlyIi_f"fUt'p~WI\hlnneriw"lge1o poolWt!r,'rqe"'llII"m~....t InSLSI h._'I"? Ir"ftl, Wl/d11:~ hrge ~tOI!o hnglI rmt FlEW ca.tSmucrCIN D..dIIJtOlllYlill1lllJtpollb.'4>"<{dNp,ZIJ'"doametel(.l'lJ;eff":I...n;"""'rt!Of."'o/~ Sell\'~J,XJIItlilldlOCl<poifIt.,CU'1<;IeteQ\.llr"1!i1~,Md(;(]frer:1""'fl11r111O()!l Vltr<l.litmGLJI!'J Cn'I'>ldLJleP'lr9l1O(lwmfOl'$Ultll'\e\Int!fitol.n:;Ir.Jgsl:flmIt.d<POl\~lewM'l~,..,mrt'il'1O"9 w-e"oo~~I'lIIy~_rri.OeijSlelOlI"".hlngepo!ll: lflWllllnl~1w1gIittl..b.' In~l"'f~Of--.g,. M>:I~.ll\tlooesU:"d II""" LntLIT.J<R\'Vweded tQLdCkRod,· ~"t\elt.bt.ntle...:I~PIIIIJh<'q!p.1J'!I M""kOYlo ... fOfb:\lplnl~"~lh~ullocItpll\~"Ietlco:<:uJNSHQP lQ<:lIt.ewJut"'!fIII! .. ~.~lidbyb\.l!loml1ll'l"ped~peQi',1.tllllWItId ekl.;l6fct)Ql'\¢>am1$J lG loco: rOO o:;Irl'le' d"4n11111 1Net" OOlI'laudf!Lb!' Me' ~to Ioc>t rOOcar'w<~IOClIk>"ot~lar>dlNd"'w""PlII«'6 SAFETY~'''''', ...eJdlt.d<p'''u!<:eP..:1e F~IoCl.tW, ...eiC~II"...:qu.,9""d$ll'llC>QlhF" IIO<"tguOl ilJtle,e:tC1\ Iod<.m'9iectlQolO ~uealmOlOll!I, IIroj 'ow ~tutllll Qrf()s1a>1lIPIi;I ;(lmen:;lo/gIriIIl!JI.>t;It:lcliplrl"""""'i~ atH!lrOd mur'-Vrll(~oIl1"IIIlooItru¥JSOI'ctJcmmaytlll!"""~IC!flI) ~!;/6It!ru!:JtI!nd~I(!~!UJe,Qllrd$l"!'ll.rihaM'II'/II<;>edgiU\)I"'.,.-.:1r.J~Wellill~!Q~lubIIMerpo!!C)e&m~Me,'ld$QUilre ...!t1bonomr.>l!ot;kf<XI TyplCal~Acoos.cWl/dMtatJOdeglclodtrodA A-,..,w.tdlfttla:;;o:ImII1Dhe~rod ~_Id\/I!rd!I"MlQUIIItI~II;COJf"JOI0Cl<!qq'5W'f11)1y RJJ~~ D 22>34 (541) 475-3625 (541) 475-3652 2024 N.W. Beech Street Fax (541) 475-3905 Madras, Oregon 97741 nuid@northunitid.com June 25,2013 Deschutes County Board of County Commissioners 1300 NW Wall Street, Suite 200 Bend, OR 97701 Re: Letter of SUpport for McGrath Road Barricade/Gate Dear County Commissioners, North Unit Irrigation District submits this letter in support of a permanent traffic barricade or traffic gate at the end of McGrath Road near the districts main canal. In 2011112 the district performed construction operations at its main canal near the termination point of McGrath Road at the main canal (see attached map). As part of the construction process the district requested a temporary gate be installed at the termination point of McGrath Road in the interest of public safety and to minimize Wlauthorized access to the location during the construction process. Installation of a temporary gate was subsequently approved by City and County officials. Upon completion of the main canal project the gate remained in place to address ongoing trespass and vandalism issues in this area and as an attempt to minimize the damage being caused by the public to the districts improved facilities. Since that time it has been a constant battle keeping the public from entering the districts property at the McGrath Road terminus. The district has replaced numerous cut chains and locks at the McGrath location with the culmination of the problem being the gate having been rammed and run down (see attached photos). The south side of the canal has locked gates to the east at Pronghorn Club Drive and to the west at Hamehook Road making this location the only uncontrolled access point. Local law enforcement has been called on several occasions but given the rural nature ofthe location, law enforcement has little chance apprehending the culprits as they are notified after an incident has occurred. I understand that in the mid to late 1990's there was a permanent barricade and berm at this location to keep the public from entering. The barricade and berm were removed as part of another construction process and while the berm was pushed back up after construction was completed the barricade was not replaced. The district has made a significant investment improving its service roads and facilities in this area as part of the main canal project. Unless a barricade or gate is approved for this location the public will continue to gain unauthorized access to this location further jeopardizing the district's facilities and public safety. "Conserve Water -The Supply Is Limited" I further understand the City of Bend is in the beginning stages of a Water Reclamation Facility Expansion Project at this same location. A barricade or gate would be helpful to the city in its efforts in controlling this area during and after its expansion construction project. Thank you for your time and consideration. Sincerely, I Mike Britton General Manager 575 NE 15TH STREET PO Box 431 BEND , OR 97701 [541]317-3000 TEL [541] 369-2245 FAX BE~IDOREGON,GOIJ J IM CLINTON Mayor JODIE BARRAM Mayor Pro Tern VICTOR CHUDOWSKY City Councilor DOUG KNIGHT City Councilor SALLY RUSSELL City Councilor MARK CAPELL City Councilor SCOTT RAMSAY City Councilor E RIC KI NG City Ma nager PAUL RHEAULT Public Works Director June 27,2013 Deschutes County Board of County Commissioners 1300 NW. Wall St. Suite 200 Bend, Or. 97701 Re: Letter of Support for McGrath Road Barricade/Gate PUBLIC WORKS Dear County Commissioners, The City of Bend Water Reclamation Faci'lity submits this letter in support of a permanent barricade until such time that McGrath road is extended or to facilitate maintenance activities for North Unit Irrigation District and/or the City of Bend. Restricting public access "mainly vehicle and ATV" beyond where t he pavement ends would assist us in managing our resources and limit staff time attending to fences, gates, vandalism and theft. In the mid 1990's a substantial barricade was in place at the end of McGrath road. At that time North Unit Irrigation District commissioned a canal lining project to conserve water. The end of McGrath road was utilized by a contractor as their staging area for this activity. Since that time various gates and barricades have proved to challenging as we attempt to secure our property and manage our assets. The Water Reclamation Facility has recently begun a two and a half year secondary expansion project. Our contractor will have access to our property to mine for rock and fill to meet the needs of the expansion. We believe public safety, our ability to manage Water Reclamation Facility resources, and the safety of contractors would be improved with a permanent barricade or an enhanced gate system. Thank you in advance for considering our request. )i!)hv Scott Thompson Water Reclamation Facility Operations Supervisor