HomeMy WebLinkAboutDoc 414 - Substitution of Trusteefl.f~ .... :t
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1.....y..........'f.....E s~........•.. Deschutes County Board of Commissioners
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1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of August 7, 2013 I
Please see directions for completing this document on the next page.
DATE: July 23, 2013
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tFROM: Teresa Rozic Property & Facilities 541-385-1414
TITLE OF AGENDA ITEM:
Consideration of Signature by County Administrator and County Counsel of Document 2013-414, a l
Substitution of Trustee and Deed of Reconveyance.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
In 2003, Ronald Carranza purchased property commonly known as 63823 Old Bend Redmond Hwy,
Bend, 97701, from Deschutes County. Deschutes County offered financing for the transaction. Mr.
Carranza signed a Trust Deed for $72,500.00.
On July 9, 2013, the Finance Department advised us that the borrower had paid the balance owing in
full and had requested a Deed of Reconveyance.
FISCAL IMPLICATIONS:
Total received is $101,953.63.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends that the Board authorize County Administrator to sign the Substitution of Trustee
and authorize Legal Counsel to sign the Deed of Reconveyance.
ATTENDANCE: Teresa Rozic
DISTRIBUTION OF DOCUMENTS:
Original to Teresa Rozic for recording with the County Clerk and transmittal to Mr. Carranza.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not induded with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: pm3/&@l Department: 'Property & Facilitieij
Contractor/Supplier/Consultant Name: ~
Contractor Contact: ~ Contractor Phone #: ~
Type of Document: Substitution of Trustee and Deed of Reconveyance
Goods and/or Services: N/A
Background & History: In 2003, Ronald Carranza purchased property commonly
known as 63823 Old Bend Redmond Hwy, Bend, 97701, from Deschutes County.
Deschutes County offered finanCing for the transaction. Mr. Carranza signed a Trust
Deed for $72,500.00.
On July 9,2013, the Finance Department advised us that the borrower had paid the
balance owing in full and had requested a Deed of Reconveyance.
Agreement Starting Date: 'Upon signatur~ Ending Date: ~
Annual Value or Total Payment: '$101 ,953.6~
N/A
D Insurance Certificate ReCeiVjd (ChiCk box) 1 Insurance Expiration Date:
N/A
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Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
D Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
N/A
Funding Source: (Included in current budget? DYes D
If No, has budget amendment been submitted? DYes
Is this a Grant Agreement providing revenue to the County?
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
No
D No
D Yes ~ No
7/23/2013
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If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: 0 Yes D No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: Teresa Rozic Phone #: 541-385-1414J .1Department Director Approval: . /l-~J '--
~Signature Date
Distribution of Document: Original to Teresa Rozic for recording with the County
Clerk and transmittal to Mr. Carranza.
Official Review:
County Signature Required (check one): 0 eoce 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, eoee Order No. _____)
Legal Review Date
Document Number 2013-414
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7/23/2013
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
AFTER RECORDING MAIL TO:
Ronald J. Carranza
63823 Old Bend Redmond Hwy
Bend, OR 97701
SUBSTITUTION OF TRUSTEE AND DEED OF RECONVEYANCE
Pursuant to ORS 86.790 (3), the present Beneficiary hereby appoints Mark Pilliod, County Legal
Counsel, as successor trustee of the following designated Trust Deed, said successor trustee having
all the powers of the original trustee, effective herewith:
Dated: February 26,2003
Recorded: February 28, 2003
Instrument No. 2003-13758
Official Records of: Deschutes County
Grantor: Ronald J. Carranza
Trustee: Western Title & Escrow Company
Beneficiary: Deschutes County, Oregon
All sums secured by the above referenced Trust Deed have been fully paid and satisfied. Mark
Pilliod, upon delivery to him of the Trust Deed and is hereby authorized and instructed to cancel all
evidence of indebtedness secured by the Trust Deed and to reconvey, without warranty, to the parties
designated by the terms of said Trust Deed the estate now held by Mark Pilliod under the Trust Deed.
Dated this ___of _____" 2013 DESCHUTES COUNTY, OREGON
Tom Anderson, County Administrator
STATE OF OREGON )
) ss.
County of Deschutes )
This instrument was acknowledged before me on ______, 2013 by Tom
Anderson. County Administrator. Deschutes County. Oregon.
Notary Public for Oregon
My Commission Expires: _____
Mark Pilliod, having received the appointment as successor trustee and the request for full
reconveyance as stated above, does hereby grant, bargain, convey, but without any covenant or
warrant, express or implied to the persons legally entitled thereto, all the estate held by Mark Pilliod in
and to the property described in the above referenced Trust Deed, except as may have been
previously conveyed to such persons.
Dated this ___of _______, 2013
Mark Pilliod, County Legal Counsel
STATE OF OREGON )
) ss.
County of Deschutes )
This instrument was acknowledged before me on _________" 2013, by
Mark Pilliod, County Legal Counsel, Deschutes County, Oregon.
Notary Public for Oregon
My Commission Expires: _____
Document No. 2013-414