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Home My WebLink About2013-08-19 Business Meeting Agenda Board of Commissioners’ Business Meeting Agenda Monday, August 19, 2013 Page 1 of 7 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, AUGUST 19, 2013 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the official record of that hearing. 3. A PUBLIC HEARING on a Proposed Transient Lodging Tax Increase, and Consideration of Board Approval and Signature of Resolution No. 2013-103, Authorizing the Inclusion of a Measure on the November 5, 2013 Ballot to Increase the Transient Room Tax from 7% to 8% – David Inbody, Administrative Services Suggested Actions: Open public hearing, take testimony; consider approval of Resolution No. 2013-103. 4. DISCUSSION and Consideration of Approval of Document No. 2013-473, a Decision on an Appeal of the Hearings Officer’s Decision for a Conditional Use Permit for a Wireless Telecommunications Facility (Alfalfa Area) – Laurie Craghead, County Counsel Suggested Action: Move Approval of Document No. 2013-473. Board of Commissioners’ Business Meeting Agenda Monday, August 19, 2013 Page 2 of 7 5. CONSIDERATION of First Reading, by Title Only, of Ordinance No. 2013- 015, Adjusting Code Violation Fees – Laurie Craghead, County Counsel Suggested Action: Move and conduct first reading of Ordinance No. 2013-015, by title only. 6. CONSIDERATION of Board Signature of Document No. 2013-468, a Cooperative Improvement Agreement between the City of La Pine, Deschutes County and ODOT regarding Construction of a Traffic Signal and Associated Lane Improvements at the Intersection of Highway 97 and First Street, La Pine – Chris Doty, Road Department Suggested Action: Move Board signature of Document No. 2013-468. 7. CONSIDERATION of Board Approval of County Administrator’s Signature of Document No. 2013-663, an Amendment to a License Agreement; and Document No. 2013-464, an Amendment to a Memorandum of Understanding with Swalley Irrigation District, regarding the Jail Facility Site – Susan Ross, Property & Facilities Suggested Action: Move Board approval of County Administrator’s signature of Document No. 2013-663. 8. CONSIDERATION of Board Signature of Document No. 2013-465, an Amendment to the Construction Contract with Kirby Nagelhout Construction Company, Establishing a Guaranteed Maximum Price for Phase I of the Jail Expansion Project – Susan Ross, Property & Facilities Suggested Action: Move Board signature of Document No. 2013-465. CONSENT AGENDA 9. Board Signature Agreement with Bendbroadband to Provide Service to the KIDS Center through Deschutes County Health Services 10. Board Signature of a Services Agreement with Mary Coppedge for Behavioral Health Counseling Services Board of Commissioners’ Business Meeting Agenda Monday, August 19, 2013 Page 3 of 7 11. Vice Chair Signature of a Community Assistance Grant Agreement with the USDA Forest Service for a Wildland Urban Interface Program of the Greater Bend Community Wildfire Prevention Plan, for Fuel Reduction Projects 12. Signature of Letters Thanking the Following for their Participation on the Deschutes County Children & Families’ Commission: Barbara Balz, Howard Finck, Lynn Hobson, Carolyn Klindt-Stoops, Patricia Kuratek, William Lindemann, John McLaughlin, Connie Rodda, Rebecca Timms, Jeff Eager and Representative Gene Whisnant 13. Signature of Letters regarding the Public Health Advisory Board:  Accepting the Resignation of Jane Dey, and Thanking her for her Service  Reappointing Charles Frazier, through August 31, 2015; and Kimberly Curley-Reynolds, Holly Remer and Katrina Wiest through August 31, 2016 14. Approval of Minutes:  Business Meeting: August 7, 2013  Work Sessions: August 5, 7 and 14, 2013  June 13, 2013 Public Hearing on the Alfalfa Cell Tower Application Appeal  Minutes of Legislative Update Meetings, May 16 – June 26, 2013 (5 Meetings)  Minutes of FY 2013-14 Budget Meetings (8 Meetings) CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 15. CONSIDERATION of Signature of Letters regarding the Black Butte Ranch County Service District Managing Board:  Accepting the Resignation of, and Thanking Sally Grader, Dr. Randal Garcia and Cathy Ellis for their Service  Reappointing Curtiss Abbott, through June 30, 2016  Appointing Laurine Clemens through June 30, 2015, Caryl Gibson through June 30, 2016, and Rob Sumner through June 30, 2014 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District Board of Commissioners’ Business Meeting Agenda Monday, August 19, 2013 Page 4 of 7 17. CONSIDERATION of Board Signature of Document No. 2013-461, a Collective Bargaining Agreement between Deschutes County and the Deschutes 9-1-1 Employees Association – Erik Kropp, Deputy County Administrator; Sara Crosswhite, 9-1-1 Suggested Action: Move Board signature of Document No. 2013-461. CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 19. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 20. ADDITIONS TO THE AGENDA _________ ______________________________________ PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. ______________________________________ FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners’ meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) _________ ______________________________________ Monday, August 19 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Board of Commissioners’ Business Meeting Agenda Monday, August 19, 2013 Page 5 of 7 Monday, August 26 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, August 28 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, August 29 8:00 a.m. Regular Meeting with City of Sisters Council Monday, September 2 Most County offices will be closed to observe the Labor Day Holiday Tuesday, September 3 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, September 4 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, September 11 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, September 16 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, September 23 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Board of Commissioners’ Business Meeting Agenda Monday, August 19, 2013 Page 6 of 7 Wednesday, September 25 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, September 30 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, October 1 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, October 2 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, October 7 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, October 9 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, October 21 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, October 23 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Board of Commissioners’ Business Meeting Agenda Monday, August 19, 2013 Page 7 of 7 Monday, October 28 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, October 30 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, November 4 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, November 5 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, November 6 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) _________ ______________________________________ PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. ______________________________________