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Home My WebLink About2013-09-04 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, September 4, 2013 Page 1 of 5 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 4, 2013 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Laurie Craghead, County Counsel; and three other citizens. Chair Unger opened the meeting at 10:00 a.m. __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT Commissioner DeBone said that the Board has received a certificate of appreciation from the La Pine Rodeo Association, recognizing the County’s support. It was a good event this year. __________________________ Kyle Gorman shared some thoughts regarding the Watermaster’s Office, which has been housed in County facilities since the mid-1960’s. They have recently moved to their own office in the Mill District. He wanted to recognize the long relationship with the County and that it has always been positive. All of the Departments have been very helpful during those years. He hopes the positive relationship continues and wants all to remember how much they value County input on water issues. Commissioner Baney thanked Mr. Gorman for acknowledging this history and for his work on water issues. Commissioner DeBone said that the laws regarding water rights and water issues are complicated, and the expertise of the Watermaster is appreciated. Chair Unger is very involved with water issues and indicated that he knows he will be working with them in the future. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 4, 2013 Page 2 of 5 3. Before the Board was Consideration of Second Reading by Title Only, and Adoption of Ordinance No. 2013-015, Adjusting Code Violation Fees. Laurie Craghead said nothing has changed since the first reading. Commissioner DeBone said that voluntary compliance is the goal and this amount is based on what the State indicates is appropriate. Commissioner Baney stated this is worst case scenario in the event that someone does not agree to changes or compliance. Tom Anderson said the compliance rate is in excess of 85%. Many times about half of the remaining 15% can be resolved once the Sheriff is involved. The Courts may work with the remainder and almost all eventually come into compliance and do not have to pay a fine. Ms. Craghead added that County Counsel John Laherty helped with this Ordinance regarding the injunction portion. BANEY: Move second reading by tittle only. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair vote yes. Chair Unger conducted the second reading by title only. BANEY: Move adoption of Ordinance No. 2013-015. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair vote yes. 4. Before the Board was Consideration of Board Signature of Order No. 2013-041, Accepting a Petition and Setting a Date for a Public Hearing for Annexation of Property into Rural Fire Protection District #2. Ms. Craghead said the Clerk and State have verified that all documents are correct and proper notice has occurred. The Board is required to set a hearing for this to move forward. It has been set for September 30. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 4, 2013 Page 3 of 5 BANEY: Move approval of Order No. 2013-041. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair vote yes. __________________________ Before the Board was Consideration of Approval of the Consent Agenda. DEBONE: Move approval of the Consent Agenda. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair vote yes. Consent Agenda Items 5. Board Signature of Document No. 2013-397, an Intergovernmental Agreement with the High Desert Education District regarding Renewal of a Family Access Network Program Grant 6. Board Signature of Letters Accepting the Resignation of Scot McCaulou from the Deschutes River Mitigation & Enhancement Committee; and Appointing Kate Fitzpatrick through February 28, 2014 7. Approval of Economic Development Grant Requests:  $1,500 to the Latino Community Association – BOCC Allocations  $1,500 to Arts Central from the Fundraising Activities Fund 8. Approval of Other Grant:  $2,500 towards the World War II Memorial Foundation 9. Approval of Minutes:  Business Meeting: August 28, 2013  Work Sessions: August 26 and 28, 2013 Minutes of Board of Commissioners’ Business Meeting Wednesday, September 4, 2013 Page 4 of 5 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 10. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $107,090.37. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair vote yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $832.96. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair vote yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $712,370.60. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair vote yes. 13. ADDITIONS TO THE AGENDA Being no further items discussed, the meeting adjourned at 10:20 a.m. DATED this (& If; Dayof ~2013 for the Deschutes County Board of Commissione~S: Alan Unger, Chair ~ Tammy Baney, Vice Chair ATTEST: Anthony DeBone, ~mmissioner~(()~ Recording Secretary Minutes of Board ofConunissioners' Business Meeting Wednesday, September 4, 2013 Page 5 of5 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, SEPTEMBER 4, 2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Second Reading by Title Only, and Adoption of Ordinance No. 2013-015, Adjusting Code Violation Fees -Laurie Craghead Suggested Actions: Conduct second reading by title only; move adoption. 4. CONSIDERATION of Board Signature of Order No. 2013-041, Accepting a Petition and Setting a Date for a Public Hearing for Annexation of Property into Rural Fire Protection District #2 Laurie Craghead, County Counsel Suggested Action: Move Board signature ofOrder No. 2013-041. CONSENT AGENDA 5. Board Signature of Document No. 2013-397, an Intergovernmental Agreement with the High Desert Education District regarding Renewal of a Family Access Network Program Grant Board of Commissioners' Business Meeting Agenda Wednesday, September 4,2013 Page 1 of5 f 6. Board Signature of Letters Accepting the Resignation of Scot McCaulou from the Deschutes River Mitigation & Enhancement Committee; and Appointing Kate Fitzpatrick through February 28,2014 7. Approval of Economic Development Grant Requests: · $1,500 to the Latino Community Association -BOCC Allocations · $1,500 to Arts Central from the Fundraising Activities Fund 8. Approval of Other Grant: · $2,500 towards the World War II Memorial Foundation 9. Approval of Minutes: · Business Meeting: August 28, 2013 · Work Sessions: August 26 and 28, 2013 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 13. ADDITIONS TO THE AGENDA Board of Commissioners' Business Meeting Agenda Wednesday, September 4,2013 Page 2 of5 PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Monday, September 2 Most County offices will be closed to observe the Labor Day Holiday Wednesday, September 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, September 11 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Monday, September 16 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, September 23 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, September 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 4,2013 Page 3 of5 Monday, September 30 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Tuesday, October 1 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, October 2 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, October 7 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, October 9 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, October 21 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, October 23 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, October 28 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 4,2013 Page 4 ofS Wednesday, October 30 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, November 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Tuesday, November 5 3:30p.m. Public Safety Coordinating Council Meeting Wednesday, November 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, September 4,2013 Page 5 of5