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HomeMy WebLinkAbout2013-09-25 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, September 25, 2013 Page 1 of 6 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 25 , 2013 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Alan Unger and Anthony DeBone; Commissioner Tammy Baney was out of the office. Also present were Erik Kropp, Deputy County Administrator; Chris Doty and George Kolb, Road Department; Christina Partain, Finance; Beth Raguine, Health Services; Tanner Wark, Community Justice; Susan Ross, Property & Facilities; Joe Sadon y and Diana Jackson, Information Technology; Nancy Blankenship, County Clerk; and four other citizens. Chair Unger opened the meeting at 10:02 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. The Board recognized the twenty years Diana Jac kson has been with Deschutes County. She works in Information Technology and is also the liaison between the City of Redmond and the County. 3. Before the Board was Consideration of Board Signature of Document No. 2013-512, a Gate Permit for Upas Avenue, Redmond. George Kolb gave an overview of the item. Chair Unger stated that the BLM has indicated there are some areas that get more use than others, but the Irrigation District needs to be able to control improper use of their canals. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 25, 2013 Page 2 of 6 Mr. Kolb also stated that the BLM wishes to consolidate access points so they can control what goes on within BLM lands. The gate permit can be revoked at any time in the future if public access is needed. Commissioner DeBone noted that the homeowners maintain the road at this point in any cas e. DEBONE: Move approval. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair votes yes. 4. Before the Board was a Public Hearing and Consideration of Signature of Resolution No. 2013 -107, Approving an Addition to the FY 2013 -14 Fee Schedule . Chair Unger opened the hearing. Beth Raguine explained the Resolution, which has to do with the addition of a specific fee to cover a procedure for one client. Being no testimony, Chair Unger closed the hearing. DEBONE: Move approval. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair votes yes. 5. Before the Board was Consideration of Board Signature of Document No. 2013-535, an Intergovernmental Agreement regarding Grant Funds from the State of Oregon to Facilitate Measure 57, Treatment Services for Drug - Addicted Offenders . Tanner Wark gave an overview of the item. This program was implemented in 2010 and this is the renewal. The dollar amount from the State is now known. DEBONE: Move approval. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 25, 2013 Page 3 of 6 6. Before the Board was Consideration of Board Signature of Document No. 2013-527, an Amendment to an Intergovernmental Agreement with the City of Redmond regarding the City’s Purchase of Industrial Land from the County. Susan Ross explained that this is an amendment regarding the sale of “Desert Rise” property to the City of Redmond. The thought was at the time it began that it would be paid off by now, through development. However, due to the poor economy only three properties sold during that time, and the City has asked for an extension of five years with an option for another five years. DEBONE: Move approval. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair votes yes. 7. Before the Board was Consideration of Board Signature of Document No. 2013-465, an Amendment to a Construction Contract with Kirby Nagelhout Co., Establishing a Guaranteed M aximum Price for Phase 2 of the Jail Expansion Project. Ms. Ross advised that this involves the second phase of the jail project. They are on target and on time, and bidding is finished. Commissioner DeBone said that the County jail is at capacity and he is p leased this is finally happening. Chair Unger stated that this is a CMGC contract, and not necessarily the low bid. It is a negotiated contract amount. Ms. Ross said other factors can be considered, such as timing, company experience and specialized work since it has to do with a secure facility. They looked at a variety of factors and price is a part of this, including the company’s profit margin. This one is at 2.5% profit. The other contractors were over 3%. They also have to bid out the subcontracted work. Every element was bid out and all have a fair opportunity to participate. DEBONE: Move approval. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 25, 2013 Page 4 of 6 Before the Board was Consideration of Approval of the Consent Agenda. Commissioner DeBone asked the minutes be removed, as he had not had a chance to review them. Regarding the BOPTA appointments, Nancy Blankenship gave an overview of the citizens on this Board. She said some are seasoned members while a few are newer, which is a good mix. She said Deschutes Count y has taken the lead in the State on training these individuals, and there are four different training sessions throughout the State. DEBONE: Move approval of the Consent Agenda, removing the minutes. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair votes yes. Consent Agenda Items 8. Board Signature of Document No. 2013-516, a Lease Amendment with the State of Oregon regarding Space in the Deschutes Services Center 9. Signature of Letters Appointing Citizens to the Board of Property Tax Appeals and the BOPTA Pool, through June 30, 2014: Vicki Schuetze-Compton, Susan Helfer, Thomas Bouradage, B. Chase Osborne, Mara Vasilevna Stein, Robert Helfer, Dennis R. Luke, David Lilley, Karen Stenzel and Jo Ellen Zucker 10. Approval of Minutes:  Business Meeting: September 16, 2013  Work Session: September 16, 2013 CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District (two weeks) in the Amount of $13,482.26. DEBONE: Move approval, sub ject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 25, 2013 Page 5 of 6 CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4 -H COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4 -H County Service District (two weeks) in the Amount of $3,351.68. DEBONE: Move approval, sub ject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) in the Amount of $2,714,993.66. DEBONE: Move approval, sub ject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair votes yes. 14. ADDITIONS TO THE AGEND A None were offered. Being no further items discussed, the meeting adjourned at 10:3 0 a.m. DATED this ~!!:: Day of ~~ 2013 for the Deschutes County Board of Commission~rs: ~~ Alan Unger, Chair Tammy Baney, Vice Chair ATTEST: Anthony DeBone, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners ' Business Meeting Wednesday, September 25, 2013 Page 6 of6 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, SEPTEMBER 25,2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Board Signature of Document No. 2013-512, a Gate Permit for Upas A venue, Redmond George Kolb, Road Department Suggested Action: Move Board signature ofDocument No. 2013-512. 4. A PUBLIC HEARING and Consideration of Signature of Resolution No. 2013-107, Approving an Addition to the FY 2013-14 Fee Schedule Christina Partain and/or Beth Raguine, Finance Suggested Actions: Conduct public hearing; close hearing; move Board signature ofResolution No. 2013-107. 5. CONSIDERATION of Board Signature of Document No. 2013-535, an Intergovernmental Agreement regarding Grant Funds from the State of Oregon to Facilitate Measure 57, Treatment Services for Drug-Addicted Offenders Ken Hales, Community Corrections Suggested Action: Move Board signature ofDocument No. 2013-535. Board of Commissioners' Business Meeting Agenda Wednesday, September 25,2013 Page 1 of6 6. CONSIDERATION of Board Signature of Document No. 2013-527, an Amendment to an Intergovernmental Agreement with the City of Redmond regarding the City's Purchase of Industrial Land from the County -Susan Ross, Property & Facilities Suggested Action: Move Board signature ofDocument No. 2013-527. 7. CONSIDERATION of Board Signature of Document No. 2013-465, an Amendment to a Construction Contract with Kirby Nagelhout Co., Establishing a Guaranteed Maximum Price for Phase 2 of the Jail Expansion Project -Susan Ross, Property & Facilities Suggested Action: Move Board signature ofDocument No. 2013-465. CONSENT AGENDA 8. Board Signature of Document No. 2013-516, a Lease Amendment with the State of Oregon regarding Space in the Deschutes Services Center 9. Signature of Letters Appointing Citizens to the Board of Property Tax Appeals and the BOPTA Pool, through June 30, 2014: Vicki Schuetze­ Compton, Susan Helfer, Thomas Bouradage, B. Chase Osborne, Mara Vasilevna Stein, Robert Helfer, Dennis R. Luke, David Lilley, Karen Stenzel and J 0 Ellen Zucker 10. Approval of Minutes: . Business Meeting: September 16, 2013 . Work Session: September 16,2013 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District (two weeks) Board of Commissioners' Business Meeting Agenda Wednesday, September 25,2013 Page 2 of6 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) 14. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting. please call 388-6572.) Wednesday, September 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, September 30 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Tuesday, October 1 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, October 2 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 25,2013 Page 3 of6 Thursday, October 3 11:30 a.m. Latino Community Association Luncheon -Deschutes Brewery Monday, October 7 10:00 a.m. Joint Meeting with the City of Bend Council Bend City Hall 1:30 p.m. Administrative Work Session -could include executive session(s) Tuesday, October 8 10:00 a.m. 9-1-1 Executive Board Meeting -at 9-1-1 Thursday, October 10 12:00 noon MountainStar Family Relief Nursery Luncheon -Riverhouse Friday, October 11 9:00 a.m. Association of Oregon Counties' District 2 Meeting County Offices Thursday, October 17 10:00 a.m. Leadership Bend Presentation -County Offices Monday, October 21 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, October 23 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, October 28 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 25,2013 Page 4 of6 Wednesday, October 30 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, November 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Tuesday, November 5 3 :30 p.m. Public Safety Coordinating Council Meeting Wednesday, November 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, November 11 Most County offices will be closed to observe Veterans' Day Wednesday, November 13 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, November 14 7:00 a.m. Regular Meeting with the City of Redmond Council-Redmond City Hall 12:00 a.m. Audit Committee Meeting Monday, November 18 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 25,2013 Page 5 of6 Monday, November 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Thursday, November 28 Most County offices will be closed to observe Thanksgiving. Friday, November 29 Most County offices will be closed (unpaid holiday). Monday, December 2 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, December 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, December 11 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, December 16 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, December 25 Most County offices will be closed to observe Christmas Day. Wednesday, January 1, 2014 Most County offices will be closed to observe New Years' Day. Board of Commissioners' Business Meeting Agenda Wednesday, September 25,2013 Page 60f6