HomeMy WebLinkAboutDoc 530 - Deed to COIDDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of Wednesday, September 25, 2013
DATE: September 18,2013
FROM: Susan Ross Property & Facilities 541-383-6713
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Amendment #2 to Construction Contract with Kirby Nagelhout
Construction Company (KNCC) to Establish a Guaranteed Maximum Price for Phase 2 of Jail
Expansion Project.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
KNCC is the construction manager/general contractor (CMGC) for the jail expansion project. The
County previously approved amendment #1 of the CMGC contract to establish a guaranteed maximum
price for phase 1 for site grading. This will be amendment #2 for phase 2 for construction. The project
was broken out into two phases so that the site work could commence early while waiting for the full
building permits and bidding.
FISCAL IMPLICATIONS:
Previous amendment #1 was $1,335,458.
Current amendment #2 is $8,463,942
Total contractlGMP with KNCC is $9,799,400
RECOMMENDATION & ACTION REQUESTED:
Board signature and approval of Amendment #2 to Construction Contract with Kirby Nagelhout
Construction Company
ATTENDANCE: Susan Ross
DISTRIBUTION OF DOCUMENTS:
One original to KNCC and one original for recording. Copy to Susan Ross.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 19/18/131 Department: IProperty & Facilitie~
Type of Document: Amendment #2 to Construction Contract with Kirby Nagelhout
Construction Company (KNCC) to Establish a Guaranteed Maximum Price for Phase 2
of Jail Expansion Project.
Goods and/or Services: KNCC is the construction manager/general contractor
(CMGC) for the jail expansion project. The County previously approved amendment #1
of the CMGC contract to establish a guaranteed maximum price for phase 1 for site
grading. This will be amendment #2 for phase 2 for construction. The project was
broken out into two phases so that the site work could commence early while waiting for
the full building permits and bidding.
Background & History:
Agreement Starting Date: 19/25/13\ Ending Date: 112/31/141
Annual Value or Total Payment: $8,463,9421
C8J Insurance Certificate Receiied (C~eCk box)
Insurance Expiration Date: •
Check all that apply:
RFP, Solicitation or Bid Process
Informal quotes «$150K)
Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? C8J Yes No
If No, has budget amendment been submitted? 0 Yes No
Is this a Grant Agreement providing revenue to the County? 0 Yes 0 No
Special conditions attached to this grant:
9/18/2013
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No
Contact information for the person responsible for grant compliance:
Name:
Phone #:
'------1
Departmental Contact and Title:
383-6713
Susan Ross Phone #: 541
Department Director Approval: _
Signature
__________
Date
Distribution of Document: Who gets the original document and/or copies after it has
been Signed? Include complete information if the document is to be mailed.
Official Review:
County Signature Required (check one): 0 SOCC 0 Department Director (if <$25K)
o Administrator {if >$25K but <$150K; if >$150K, SOCC Order No. ____---I
Legal Review Date
Document Number __
9/18/2013