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HomeMy WebLinkAbout2013-10-30 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, October 30, 2013 Page 1 of 7 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, OCTOBER 30 , 2013 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Alan Unger and Tammy Baney; Commissioner Anthony DeBone was out of the office. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Scott Johnson, Sarah Peterson and Beth Raguine, Health Services; and three other citizens. Chair Unger opened the meeting at 10:02 a.m. __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT Citizen Nunzie Gould requested copies of draft minuets that the Board is considering adopting, and was told they were not available until formally approved . Her concerns relate to issues in the County regarding destination resorts and whether the Board has recently taken the public pulse on destination resorts. Chair Unger said they have not done a lot on this lately since there was a recent remapping process. Commissioner Baney noted there was a very extensive engagement with the public on this issue, and there has to be an amount of time before mapping again opens ; she thought perhaps three years. They can discuss this issue in theory, but nothing more unless there was an actual application before them. Tom Anderson said that in terms of amending the boundaries, this cannot occur any more than once every 30 months. Discussions in general on destination resorts can happen if there is a specific proposal or dialogue of small destination resorts in another category, especially at Community Development. Minutes of Board of Commissioners’ Business Meeting Wednesday, October 30, 2013 Page 2 of 7 Ms. Gould said that the County is to collect overnight lodging reports , under the law, and s he requested that the County compile statistics in a report to analyze whether the resorts are conforming to what is required for overnight lodging. The Commission needs to know how many are being built and rented. There is momentum to encourage siting of a new kind of resort, and without seeing draft minutes , and since she did not attend the meetings, she can’t know whether the Commission has discussed this issue or has made any decisions in this regard. T his is a hot topic and she wants more transparency. She also wants to know if this specific issue has been discussed and whether the Board is supportive of the proposal. Commissioner Baney asked if she is asking about the Metolius transfer development opportunity. Ms. Gould said she is . Commissioner Baney s tated that if minutes are allowed to be distributed before approval, the information might be misunderstood or taken out of context, should there be changes prior to approval. The Board takes appropriate time to review and make sure what they said and indicated is accurately reflected . Ms. Gould stated that she was not at the two previous work sessions, and wants to know if this matter was discussed. Chair Unger said that the minutes are done on a timely basis. They have discussed the State TDO process in terms of how or whether Deschutes County should be a part of this process. This is all moving forward at a State level and the State will make decisions on this issue. It is not a normal destination resort situation. She can sit down with the Commissioners if she wants to discuss this further. Mr. Anderson stated that these minutes are on the agenda today and may be approved. Because of meetings Nick Lelack has attended in Sisters on this issue, he has reported some of what is going on to the Board. There has been no discussion on setting policy in the County. This is a State iss ue and decisions will be made at that level. Ms. Gould stated that Mr. Lelack told her that the Board wants Deschutes County included in this program. Since destination resorts are a big issue and constituents should be heard on this topic , she wanted to ask the Board directly. Minutes of Board of Commissioners’ Business Meeting Wednesday, October 30, 2013 Page 3 of 7 Commissioner Baney said this information is not in context. Ms. Gould stated she was denied access to the draft minutes and this information needs to be brought to the fore. Mr. Anderson said that Deschutes County may fall into the category of a receiving county, but that does not express an intent of the Board to bring in a destination resort. The minutes reflect that the Board feels other counties should be considered and given the opportunity to participate if they so desire. Ms. Gould stated she has been following resort issues for a while, and is upset that some things are not in the work plan for overseeing the current resorts and reporting their activity. She thinks that working towards this new resort seems to be something that the County wants to have happen. Commissioner Baney does not feel this is a correct statement. Mr. Anderson said collecting information is done every year. Putting it in some kind of report is not a requirement. Developments need to submit information per County and State rules. Ms. Gould requested that the overnight accommodation data be confirmed as meeting the State’s criteria. The Board indicated they would speak with Ms. Gould further if she desires, but not in this forum. 3. Before the Board was Consideration of Board Signature of Document No. 2013-538, an Amendment to the Agreement between Deschutes County Health Services and the Education Board of Central Oregon, Changing the Name ‘Central Oregon Health Board” to the “Wellness and Education Board of Central Oregon”, and Adding the High Desert Education Service District as a Board Member. Scott Johnson discussed the item and pointed out all three regional county Boards have approved the formation of a 190 entity. The Early Learning Division has been passed at the State level and is meant to help children be successful early in life. The 190 organization is one that allows public entities to come together to do appropriate work. There is merit in this, and the same amendment is being taken to the counties and the High Desert Education Service District. Minutes of Board of Commissioners’ Business Meeting Wednesday, October 30, 2013 Page 4 of 7 There is a name change; and a change in the termination provision that requires three votes. It adds the High Desert ESD as a member. It also clarifies that in voting, a majority is needed to conduct this work and broaden the scope. The High Desert ESD does not have primary responsibility for behavioral health services , so they are being indemnified for this type of work. Commissioner Baney said they may add another member, perhaps at the community college level, to help with workforce development. Overall, it is a great opportunity to work regionally and collectively. Chair Unger stated that there are good opportunities to address a lot of things as a larger group. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. 4. Before the Board was Consideration of Board Signature of Document No. 2013-602, an Amendment to a Contract for Subgrant between Deschutes County Early Learning Division (ELD) and the Department of E ducation regarding Grant Funds . Sarah Peterson and Beth Raguine came before the Board. Ms. Peterson stated that this is a one-year agreement that serves as a basis for funding from the State. It provides revenue for five funding streams and programs, and most will go to Healthy Families of the High Desert programs, serving a minimum of 85 families; plus support through Parole & Probation for about 20 families. There are other programs being supported. Chair Unger said he is pleased the State is supporting these programs, which need to continue. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, October 30, 2013 Page 5 of 7 Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. Consent Agenda Items 5. Board Signature of Order No. 2013-049, Authorizing he ORS 311.392 Advance of Taxes, Assessments and Charges to Small Taxing Districts 6. Chair Signature of Document No. 2013-609, Amending the Intergovernmental Agreement with the State of Oregon regarding Quarterly Payments to Adult Parole & Probation 7. Board Signature of Document No. 2013-558, a Lease with Central Oregon Extended Unit for Recovery (Community Justice Center) 8. Board Signature of a Letter Accepting the Resignation of Larry Pecenka from the Weed Advisory Board, and Thanking him for his Service 9. Approval of Minutes:  Business Meeting: October 21, 2013  Work Sessions: October 21 and 23, 2013 CONVENED AS THE GOVERNING BODY OF THE BEND LIBRARY COUNTY SERVICE DISTRICT 10. Before the Board was Consideration of Board Signature of Resolution No. 2013-111, Initiating the Dissolution of the Bend Library County Service District. Laurie Craghead explained that there is no longer a purpose for the District, which originally was for bonding purposes. The bond will be paid off in November 2013 and assets will be transferred over to the Library. The final dissolution Order will come before the Board on December 2, 2013. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, October 30, 2013 Page 6 of 7 CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9 -1 -1 County Service District in the Amount of $13,401.43. BANEY: Mo ve approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4 -H COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the E xtension/4 -H County Service District in the Amount of $3,412.58. BANEY: Mo ve approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,085,625.10. BANEY: Mo ve approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Chair votes yes. 14. ADDITIONS TO THE AGENDA The Chair adjourned the regular business meeting at 10:30 a.m., and called for an executive session under DRS 192. 660(2)(a), discussion ofthe employment ofa public officer, to convene in 15 minutes. DATED this Lff!: Day of ({ J(21/~ 2013 for the --~----0 Deschutes County Board of Commissioners. Alan Unger, Chair Tammy Baney, Vice Chair ATTEST: Anthony DeBone, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, October 30, 2013 Page 7 of7 _____ ________ _ ---------------------------------------- BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest CA. hZ-L....... \V\...Vvvr Date 10 -:.)0-13 Name hll<, f\l.~ ~ Address :r W ~ W Phone #s _____:)_l_l\_y L_O-----:!~~3"'__2_( E-mail address D In Favor D NeutraIlUndecided D Opposed Submitting written documents as part of testimony? 0 Yes D No Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, OCTOBER 30,2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Board Signature of Document No. 2013-538, an Amendment to the Agreement between Deschutes County Health Services and the Education Board of Central Oregon, Changing the Name 'Central Oregon Health Board" to the "Wellness and Education Board of Central Oregon", and Adding the High Desert Education Service District as a Board Member Scott Johnson, Health Services Suggested Action: Move Board signature ofDocument No. 2013-538. 4. CONSIDERATION of Board Signature of Document No. 2013-602, an Amendment to a Contract for Subgrant between Deschutes County Early Learning Division (ELD) and the Department of Education regarding Grant Funds -Sarah Peterson and/or Beth Raguine, Health Services Suggested Action: Move Board signature ofDocument No. 2013-602. Board of Commissioners' Business Meeting Agenda Wednesday, October 30, 2013 Page 1 of5 CONSENT AGENDA 5. Board Signature of Order No. 2013-049, Authorizing he ORS 311.392 Advance of Taxes, Assessments and Charges to Small Taxing Districts 6. Chair Signature of Document No. 2013-609, Amending the Intergovernmental Agreement with the State of Oregon regarding Quarterly Payments to Adult Parole & Probation 7. Board Signature of Document No. 2013-558, a Lease with Central Oregon Extended Unit for Recovery (Community Justice Center) 8. Board Signature of a Letter Accepting the Resignation of Larry Pecenka from the Weed Advisory Board, and Thanking him for his Service 9. Approval of Minutes: . Business Meeting: October 21, 2013 . Work Sessions: October 21 and 23,2013 CONVENE AS THE GOVERNING BODY OF THE BEND LIBRARY COUNTY SERVICE DISTRICT 10.CONSIDERATION of Board Signature of Resolution No. 2013-111, Initiating the Dissolution of the Bend Library County Service District -Laurie Craghead, County Counsel Suggested Action: Move Board signature ofResolution No. 2013-111. CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District Board of Commissioners' Business Meeting Agenda Wednesday, October 30, 2013 Page 2 of5 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 14. ADDITIONS TO THE AGENDA Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Monday, October 28 1 :30 p.m. Administrative Work Session -could include executive session(s) Tuesday, October 29 8:30 a.m. Tour of Cline Falls Power Plant Site (two Commissioners) Wednesday, October 30 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Monday, November 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, October 30, 2013 Page 3 of5 Tuesday, November 5 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, November 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Monday, November 11 Most County offices will be closed to observe Veterans' Day Wednesday, November 13 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Thursday, November 14 7:00 a.m. Regular Meeting with the City of Redmond Council-Redmond City Hall 12:00 a.m. Audit Committee Meeting Monday, November 18 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, November 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, November 28 Most County offices will be closed to observe Thanksgiving. Friday, November 29 Most County offices will be closed (unpaid holiday). Board of Commissioners' Business Meeting Agenda Wednesday, October 30,2013 Page 4 of5 Monday, December 2 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, December 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, December 11 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Monday, December 16 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, December 25 Most County offices will be closed to observe Christmas Day. Wednesday, January 1,2014 Most County offices will be closed to observe New Years' Day. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. Board of Commissioners' Business Meeting Agenda Wednesday, October 30, 2013 Page 5 of5