HomeMy WebLinkAbout2013-10-30 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Wednesday, October 30, 2013
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, OCTOBER 30 , 2013
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Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Alan Unger and Tammy Baney; Commissioner
Anthony DeBone was out of the office. Also present were Tom Anderson, County
Administrator; Erik Kropp, Deputy County Administrator; Scott Johnson, Sarah
Peterson and Beth Raguine, Health Services; and three other citizens.
Chair Unger opened the meeting at 10:02 a.m.
__________________________
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
Citizen Nunzie Gould requested copies of draft minuets that the Board is
considering adopting, and was told they were not available until formally
approved . Her concerns relate to issues in the County regarding destination
resorts and whether the Board has recently taken the public pulse on destination
resorts.
Chair Unger said they have not done a lot on this lately since there was a recent
remapping process. Commissioner Baney noted there was a very extensive
engagement with the public on this issue, and there has to be an amount of time
before mapping again opens ; she thought perhaps three years. They can discuss
this issue in theory, but nothing more unless there was an actual application
before them.
Tom Anderson said that in terms of amending the boundaries, this cannot occur
any more than once every 30 months. Discussions in general on destination
resorts can happen if there is a specific proposal or dialogue of small destination
resorts in another category, especially at Community Development.
Minutes of Board of Commissioners’ Business Meeting Wednesday, October 30, 2013
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Ms. Gould said that the County is to collect overnight lodging reports , under the
law, and s he requested that the County compile statistics in a report to analyze
whether the resorts are conforming to what is required for overnight lodging.
The Commission needs to know how many are being built and rented. There is
momentum to encourage siting of a new kind of resort, and without seeing draft
minutes , and since she did not attend the meetings, she can’t know whether the
Commission has discussed this issue or has made any decisions in this regard.
T his is a hot topic and she wants more transparency. She also wants to know if
this specific issue has been discussed and whether the Board is supportive of the
proposal.
Commissioner Baney asked if she is asking about the Metolius transfer
development opportunity. Ms. Gould said she is . Commissioner Baney s tated
that if minutes are allowed to be distributed before approval, the information
might be misunderstood or taken out of context, should there be changes prior
to approval. The Board takes appropriate time to review and make sure what
they said and indicated is accurately reflected .
Ms. Gould stated that she was not at the two previous work sessions, and wants
to know if this matter was discussed.
Chair Unger said that the minutes are done on a timely basis. They have
discussed the State TDO process in terms of how or whether Deschutes County
should be a part of this process. This is all moving forward at a State level and
the State will make decisions on this issue. It is not a normal destination resort
situation. She can sit down with the Commissioners if she wants to discuss this
further.
Mr. Anderson stated that these minutes are on the agenda today and may be
approved. Because of meetings Nick Lelack has attended in Sisters on this
issue, he has reported some of what is going on to the Board. There has been
no discussion on setting policy in the County. This is a State iss ue and
decisions will be made at that level.
Ms. Gould stated that Mr. Lelack told her that the Board wants Deschutes
County included in this program. Since destination resorts are a big issue and
constituents should be heard on this topic , she wanted to ask the Board directly.
Minutes of Board of Commissioners’ Business Meeting Wednesday, October 30, 2013
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Commissioner Baney said this information is not in context. Ms. Gould stated
she was denied access to the draft minutes and this information needs to be
brought to the fore. Mr. Anderson said that Deschutes County may fall into the
category of a receiving county, but that does not express an intent of the Board
to bring in a destination resort. The minutes reflect that the Board feels other
counties should be considered and given the opportunity to participate if they so
desire.
Ms. Gould stated she has been following resort issues for a while, and is upset
that some things are not in the work plan for overseeing the current resorts and
reporting their activity. She thinks that working towards this new resort seems
to be something that the County wants to have happen.
Commissioner Baney does not feel this is a correct statement. Mr. Anderson
said collecting information is done every year. Putting it in some kind of report
is not a requirement. Developments need to submit information per County and
State rules.
Ms. Gould requested that the overnight accommodation data be confirmed as
meeting the State’s criteria.
The Board indicated they would speak with Ms. Gould further if she desires,
but not in this forum.
3. Before the Board was Consideration of Board Signature of Document No.
2013-538, an Amendment to the Agreement between Deschutes County
Health Services and the Education Board of Central Oregon, Changing the
Name ‘Central Oregon Health Board” to the “Wellness and Education
Board of Central Oregon”, and Adding the High Desert Education Service
District as a Board Member.
Scott Johnson discussed the item and pointed out all three regional county
Boards have approved the formation of a 190 entity. The Early Learning
Division has been passed at the State level and is meant to help children be
successful early in life. The 190 organization is one that allows public entities
to come together to do appropriate work. There is merit in this, and the same
amendment is being taken to the counties and the High Desert Education
Service District.
Minutes of Board of Commissioners’ Business Meeting Wednesday, October 30, 2013
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There is a name change; and a change in the termination provision that requires
three votes. It adds the High Desert ESD as a member. It also clarifies that in
voting, a majority is needed to conduct this work and broaden the scope. The
High Desert ESD does not have primary responsibility for behavioral health
services , so they are being indemnified for this type of work.
Commissioner Baney said they may add another member, perhaps at the
community college level, to help with workforce development. Overall, it is a
great opportunity to work regionally and collectively.
Chair Unger stated that there are good opportunities to address a lot of things as
a larger group.
BANEY: Move signature.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Chair votes yes.
4. Before the Board was Consideration of Board Signature of Document No.
2013-602, an Amendment to a Contract for Subgrant between Deschutes
County Early Learning Division (ELD) and the Department of E ducation
regarding Grant Funds .
Sarah Peterson and Beth Raguine came before the Board. Ms. Peterson stated
that this is a one-year agreement that serves as a basis for funding from the
State. It provides revenue for five funding streams and programs, and most will
go to Healthy Families of the High Desert programs, serving a minimum of 85
families; plus support through Parole & Probation for about 20 families. There
are other programs being supported.
Chair Unger said he is pleased the State is supporting these programs, which
need to continue.
BANEY: Move signature.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, October 30, 2013
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Before the Board was Consideration of Approval of the Consent Agenda.
BANEY: Move approval.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Chair votes yes.
Consent Agenda Items
5. Board Signature of Order No. 2013-049, Authorizing he ORS 311.392 Advance
of Taxes, Assessments and Charges to Small Taxing Districts
6. Chair Signature of Document No. 2013-609, Amending the Intergovernmental
Agreement with the State of Oregon regarding Quarterly Payments to Adult
Parole & Probation
7. Board Signature of Document No. 2013-558, a Lease with Central Oregon
Extended Unit for Recovery (Community Justice Center)
8. Board Signature of a Letter Accepting the Resignation of Larry Pecenka from
the Weed Advisory Board, and Thanking him for his Service
9. Approval of Minutes:
Business Meeting: October 21, 2013
Work Sessions: October 21 and 23, 2013
CONVENED AS THE GOVERNING BODY OF THE BEND LIBRARY
COUNTY SERVICE DISTRICT
10. Before the Board was Consideration of Board Signature of Resolution No.
2013-111, Initiating the Dissolution of the Bend Library County Service
District.
Laurie Craghead explained that there is no longer a purpose for the District,
which originally was for bonding purposes. The bond will be paid off in
November 2013 and assets will be transferred over to the Library.
The final dissolution Order will come before the Board on December 2, 2013.
BANEY: Move signature.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, October 30, 2013
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CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9 -1 -1 County Service District in the Amount of
$13,401.43.
BANEY: Mo ve approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4 -H
COUNTY SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the E xtension/4 -H County Service District in the
Amount of $3,412.58.
BANEY: Mo ve approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,085,625.10.
BANEY: Mo ve approval, subject to review.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Chair votes yes.
14. ADDITIONS TO THE AGENDA
The Chair adjourned the regular business meeting at 10:30 a.m., and called for an
executive session under DRS 192. 660(2)(a), discussion ofthe employment ofa
public officer, to convene in 15 minutes.
DATED this Lff!: Day of ({ J(21/~ 2013 for the --~----0
Deschutes County Board of Commissioners.
Alan Unger, Chair
Tammy Baney, Vice Chair
ATTEST:
Anthony DeBone, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, October 30, 2013
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_____ ________ _
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BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
Agenda Item of Interest CA. hZ-L....... \V\...Vvvr Date 10 -:.)0-13
Name hll<, f\l.~ ~
Address :r W ~ W
Phone #s _____:)_l_l\_y L_O-----:!~~3"'__2_(
E-mail address
D In Favor D NeutraIlUndecided D Opposed
Submitting written documents as part of testimony? 0 Yes D No
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, OCTOBER 30,2013
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. CONSIDERATION of Board Signature of Document No. 2013-538, an
Amendment to the Agreement between Deschutes County Health Services and
the Education Board of Central Oregon, Changing the Name 'Central Oregon
Health Board" to the "Wellness and Education Board of Central Oregon", and
Adding the High Desert Education Service District as a Board Member Scott
Johnson, Health Services
Suggested Action: Move Board signature ofDocument No. 2013-538.
4. CONSIDERATION of Board Signature of Document No. 2013-602, an
Amendment to a Contract for Subgrant between Deschutes County Early
Learning Division (ELD) and the Department of Education regarding Grant
Funds -Sarah Peterson and/or Beth Raguine, Health Services
Suggested Action: Move Board signature ofDocument No. 2013-602.
Board of Commissioners' Business Meeting Agenda Wednesday, October 30, 2013
Page 1 of5
CONSENT AGENDA
5. Board Signature of Order No. 2013-049, Authorizing he ORS 311.392
Advance of Taxes, Assessments and Charges to Small Taxing Districts
6. Chair Signature of Document No. 2013-609, Amending the Intergovernmental
Agreement with the State of Oregon regarding Quarterly Payments to Adult
Parole & Probation
7. Board Signature of Document No. 2013-558, a Lease with Central Oregon
Extended Unit for Recovery (Community Justice Center)
8. Board Signature of a Letter Accepting the Resignation of Larry Pecenka from
the Weed Advisory Board, and Thanking him for his Service
9. Approval of Minutes:
. Business Meeting: October 21, 2013
. Work Sessions: October 21 and 23,2013
CONVENE AS THE GOVERNING BODY OF THE BEND LIBRARY
COUNTY SERVICE DISTRICT
10.CONSIDERATION of Board Signature of Resolution No. 2013-111,
Initiating the Dissolution of the Bend Library County Service District -Laurie
Craghead, County Counsel
Suggested Action: Move Board signature ofResolution No. 2013-111.
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District
Board of Commissioners' Business Meeting Agenda Wednesday, October 30, 2013
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RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
14. ADDITIONS TO THE AGENDA
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org.
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Monday, October 28
1 :30 p.m. Administrative Work Session -could include executive session(s)
Tuesday, October 29
8:30 a.m. Tour of Cline Falls Power Plant Site (two Commissioners)
Wednesday, October 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Monday, November 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, October 30, 2013
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Tuesday, November 5
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, November 6
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Monday, November 11
Most County offices will be closed to observe Veterans' Day
Wednesday, November 13
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Thursday, November 14
7:00 a.m. Regular Meeting with the City of Redmond Council-Redmond City Hall
12:00 a.m. Audit Committee Meeting
Monday, November 18
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, November 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, November 28
Most County offices will be closed to observe Thanksgiving.
Friday, November 29
Most County offices will be closed (unpaid holiday).
Board of Commissioners' Business Meeting Agenda Wednesday, October 30,2013
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Monday, December 2
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, December 4
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, December 11
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Monday, December 16
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, December 25
Most County offices will be closed to observe Christmas Day.
Wednesday, January 1,2014
Most County offices will be closed to observe New Years' Day.
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org.
Board of Commissioners' Business Meeting Agenda Wednesday, October 30, 2013
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