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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of October 21, 2013
DATE: October 16, 2013
FROM: Judith Ure Administrative Services 541-330-4627
TITLE OF AGENDA ITEM:
Consideration of 2013-2015 Special Transportation Fund (STF) Formula and Special Transportation
Operation (STO) grant allocations.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Each biennium, Deschutes County receives an allocation from the Oregon Department of
Transportation's (ODOT) Special Transportation Fund (STF) Formula Grant Program for the purpose of
supporting transportation services for the elderly and disabled. During the past six years, ODOT has
also made additional funds available through the Special Transportation Operating (STO) Grant
Program for the same purpose. These funds are distributed by the County to local service providers
through a competitive grant program. Requests for funding are reviewed by the County's STF Advisory
Committee (STFAC) which then formulates a recommendation for consideration by the Board of
County Commissioners.
Additional background information which includes a list of recommended recipients and amounts for
the 2013-15 biennium is attached. Upon Board approval, staff will submit an application for funding to
ODOT and begin the process of preparing individual contracts with recipient agencies.
FISCAL IMPLICATIONS:
Both the anticipated grant revenue from ODOT to Deschutes County and the recommended first-year
expenditures totaling $268,948 are included in the County's fiscal year 2013-14 budget.
RECOMMENDATION & ACTION REQUESTED:
Approve STFAC recommendations and authorize staff to submit corresponding application to ODOT
required for the County to receive funds.
ATTENDANCE: Judith Ure, Management Analyst
DISTRIBUTION OF DOCUMENTS: N/A
Date: October 15, 2013
To: Deschutes County Board of Commissioners
From: Judith Ure, Management Analyst
Subject: Special Transportation Fund Advisory Committee Recommendations
Special Transportation Fund Formula Grant Process
Each biennium, Deschutes County receives an allocation from the Oregon Department of
Transportation's (ODOT) Special Transportation Fund (STF) Formula Grant Program for the
purpose of supporting transportation services for the elderly and people with disabilities. During
the past six years, ODOT has also made additional funds available through the Special
Transportation Operating (STO) Grant Program for the same purpose. These funds are
distributed by the County to local service providers through a competitive grant process.
Applications are reviewed by the County's STF Advisory Committee (STFAC) which then
formulates a recommendation for consideration by the Board of County Commissioners. Upon
Board approval, staff submits an application to ODOT as required to receive the funds and
begins the process of preparing individual contracts with recipient agencies.
Deschutes County reimburses grant recipients on a quarterly basis. Payments are made only
after each provider submits a status report that details revenue and expenses, trips provided,
hours and miles driven, equipment operated, and accident history for the reporting period.
Amount Available
Deschutes County's fiscal year 2013-15 STF formula allocation from ODOT totals $491,612, of
which $4,000 is retained by the County to offset administrative expenses. The STO allocation
for the same period is $50,284, making a total of $541,896 available for grants to local service
providers. In the 2009-11 biennium, the County received $745,606 from the State for local
distribution. In the 2011-13 biennium, that amount was reduced to $588,510 which the County
supplemented with an additional $17,500 in carry-over funds available as a result of interest
earnings and previous unclaimed grant awards for a total of $606,010.
Special Transportation Fund Advisory Committee Recommendations
Deschutes County received four applications requesting funding in the amount of $620,396 for
the 2013-15 biennium. All of this year's applicant agencies have been awarded STF and STO
grants by Deschutes County in the past and have a strong record of performance within the grant
guidelines.
The Deschutes County STFAC convened in a public meeting to review applications for funding
and to develop a recommendation for STF and STO distribution. Applicant agencies were
invited to attend that meeting and were given an opportunity to further describe their services
and requests for funding. The Committee's recommendation, which appears below along with a
history of past awards, is based on the amount available for distribution, written and verbal
information provided by the applicants, and priorities identified in the Deschutes County
Coordinated Human Services Transportation Plan. The last column in the following chart
outlines the resulting recommendation of the STF Committee and represents a composite of STF,
STO, and carryover funds.
Agency
2005-07
Award
2007-09
Award
2009-11
Award
2011-13
Award
2013-15
Recommendation
Bend Dial -A -Ride
281,900
281,075
360,000
245,376
182,950
Central Oregon Council on Aging
95,110
49,113
0
0
0
Abilitree
20,326
22,138
31,018
23,036
21,000
Opportunity Foundation
41,166
44,883
60,000
48,944
43,000
Residential Assistance Program
13,146
0
0
0
0
Interfaith Volunteer Caregivers
22,050
0
0
0
0
DHS Volunteer Services
25,516
31,866
44,000
39,278
0
Central Cascade Lines
0
41,409
0
0
_
0
Cascades East Transit _
0
88,949
250,588
245,376
290,946
Total _
$499,214
$559,433
$745,606
$602,010
$537,896
Recommended Action
Staff recommends that the Board of Commissioners approve the recommendations of the STFAC
and authorize the Board Chair to sign the County's STF and STO program applications to ODOT
when available.