HomeMy WebLinkAboutDoc 519 - Amendment to the Aramark Contract for Inmate MealsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of October 21, 2013
DATE: October 11, 2013
FROM: Darryl Nakahira Department: Sheriffs Office Phone: 541-617-3369
TITLE OF AGENDA ITEM:
Consideration of Board signature of Document No. 2013-519 Amending Deschutes County Contract
No. 2012-090
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Aramark has requested a 2.13% increase in costs per meal that the Sheriffs Office will pay for
inmate meals and that the Juvenile Facility will pay for inmate meals and snacks. The request is
based on increases in the CPI Food Away From Home Index during the last twelve months, as
reported by the Bureau of Labor Statistics.
The price for staff meals at the adult jail and for work crew sack lunches will not change.
FISCAL IMPLICATIONS:
The Sheriff's Office agreed to pay for adult inmate meals on a sliding scale, based on inmate
population. The Sheriff's Office has paid an average of $1.250 for those meals during the last 12
months. The cost for those meals will increase to $1.277 once the contract amendment has been
signed by all parties.
The Juvenile Facility was paying $2.057 for each juvenile meal and $0.611 per juvenile snack.
(The price for juvenile meals is higher than adult inmate meals due to strict government nutrition
guidelines.) The cost for juvenile meals will increase to $2.101 and $.624 for snacks.
RECOMMENDATION & ACTION REQUESTED:
Approve and sign Document 2013-519
ATTENDANCE: Lt. Van der Zwiep, Sheriffs Office; Darryl Nakahira, Sheriff's Office
DISTRIBUTION OF DOCUMENTS:
Call Pat Davis, x3367, Sheriff's Office Legal Assistant, when one original is ready to be picked up.
DESCHUTES COUNTY DOCUMENT SUMMARY
Date: October 11, 2013 Department: Sheriffs Office
Contractor/Supplier/Consultant Name: Aramark Correctional Services, LLC
Contractor Contact: Mark Williamson Contractor Phone #: 206-799-2909
Type of Document: Document 2013-519 is an amendment (amendment No. 1) to Deschutes
County Services Contract 2012-090 between Deschutes County, by and through its Sheriff's
Office, and Aramark Correctional Services, LLC.
Goods and/or Services: Aramark has requested a 2.13% increase in costs per meal that the
Sheriff's Office will pay for inmate meals and that the Juvenile Facility will pay for inmate
meals and snacks. The request is based on increases in the CPI Food Away From Home Index
during the last twelve months, as reported by the Bureau of Labor Statistics.
The price for staff meals at the adult jail and for work crew sack lunches will not change.
Background & History: In Services Contract 2012-090, dated August 22, 2012, the Sheriff's
Office contracted with Aramark to provide a cold breakfast, hot lunch and a hot dinner to the
adult jail inmates. Aramark also provides staff meals at the adult jail, work crew sack lunches,
and meals and snacks at the Juvenile Facility.
The Sheriff's Office agreed to pay for adult inmate meals on a sliding scale, based on inmate
population. The Sheriffs Office has paid an average of $1.250 for those meals during the last 12
months. The cost for those meals will increase to $1.277 once the contract amendment has been
signed by all parties.
The Juvenile Facility was paying $2.057 for each juvenile meal and $0.611 per juvenile snack.
(The price for juvenile meals is higher than adult inmate meals due to strict government nutrition
guidelines.) The cost for juvenile meals will increase to $2.101 and $.624 for snacks.
Agreement Starting Date: Upon signatures of all parties. Ending Date: August 31, 2015
Annual Value or Total Payment: The price of an adult inmate meal varies, depending on the
inmate population on a given day, but on average, the Sheriff's Office will pay $1.277 per adult
inmate meal. The Deschutes County Juvenile Department will pay $2.101 per juvenile meal and
$.624 per juvenile snack.
Check all that apply:
RFP, Solicitation or Bid Process
[l Informal quotes (<$150K)
® Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
2.37.070(B)(9)
Page 1 of 2
10/11/2013
Funding Source: (Included in current budget?) N Yes n No
If No, has budget amendment been submitted? ❑ Yes No
Is this a Grant Agreement providing revenue to the County? n Yes ® No
Departmental Contact and Title: Darryl Nakahira, Legal Counsel, Sheriff's Office
Phone #: 541-617-3369
Sheriff's Approval:
</v(f
1i ate
Distribution of Doc umei t: Call or email Pat Davis, Sheriffs Office Legal Assistant, x3367,
when document is ready to be picked up.
Official Review:
County Signature Required (check one): ® BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.
Legal Review
914AAA41w_,
Document Number 2013-519
Page 2 of 2
10/11/2013
Date /0 hi /zot
REVIEW
D 1Otiti,
SH !FPS OFFICE
I- GAL COUNSEL
For Recording Stamp Only
DOCUMENT NO. 2013-519
AMENDING DESCHUTES COUNTY CONTRACT NO. 2012-090
THAT CERTAIN AGREEMENT, Deschutes County Services Contract No.2013-090, dated September 1, 2012
between DESCHUTES COUNTY, by and through the Sheriff's Office ("County") and Aramark Correctional
Services, Inc. ("Contractor"), is amended, effective upon signing of all parties, as set forth below. Except as
provided herein, all other provisions of the contract remain the same and In full force.
Aramark has requested a 2.13% increase in costs per meal that the Sheriffs Office will pay for inmate meals
and that the Juvenile Department will pay for meals and snacks. The request is based on increases in the CPI
Food Away From Home Index during the last twelve months, as reported by the Bureau of Labor Statistics.
The above listed contract is amended as follows:
2. Meal Services and Prices.
See attached Exhibit 1-A,
DCAJ Staff Meal. Work Crew Sack Lunch. and Juvenile Meal Prices,
The Deschutes County Juvenile Department will pay $2.101 per Juvenile meal and $.624 per juvenile snack.
CON
T. ;;A- , Correctional Services, LLC
Author) ed Signature
Mark R. Adams
Name (please print)
Vice President Finance
Title
COUNTY:
SHERIF " OFFICE
Larry :Iant° Sh
Dated this /l/of
ATTEST:
2013
Recording Secretary
Dated this /://t &ek'K , 2013
BOARD OF COUNTY COMMISSIONERS
Alan Unger, Chair
Tammy Baney, Vice Chair
Anthony DeBone, Commissioner
Dated this of
PAGE 1 OF 2 - DOCUMENT NO. 2013-519 AMENDING DESCHUTES COUNTY CONTRACT NO, 2012-090
9/24/2013
2013
QC -2013-519
Exhibit 1-A
Deschutes County Sheriffs Office
Deschutes County Adult Jall (DCAJ)
Sliding Scale Option for DCAJ Inmate Meals and non.eack lunch meals for Work Center Inmates:
Population Range Price/Meal*
178 187 $1.432
188 197 $1.400
198 207 $1.343
208 217 $1.318
218 227 $1.287
228 237 $1.277
238 247 $1.268
248 257 $1.241
268 287 $1.225
268 277 $1.210
278 287 $1.197
288 297 $1.184
298 307 $1.172
308 317 $1.161
'Prices per meal do not Include tax
PAGE 2 OF 2 - DOCUMENT NO. 2013-519 AMENDING DESCHUTES COUNTY CONTRACT NO. 2012-090
9/24/2013