HomeMy WebLinkAbout2013-11-25 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Monday, November 25, 2013
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 25, 2013
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were Tom Anderson, County Administrator; Nick Lelack, Community
Development; and two other citizens including media representative Elon
Glucklich of The Bulletin.
Chair Unger opened the meeting at 10:00 a.m.
__________________________
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None were offered.
3. Before the Board was Consideration of Board Signature of Document No.
2013-607, a Services Agreement with APEX for Brownfields Assessment.
Nick Lelack gave an overview of the work to be done. Consulting services are
required per the federal grant. They went through a very competitive bid
process.
Commissioner DeBone asked for more details on Phase I and Phase II, and
whether there are other Phases. Mr. Lelack said Phase I is a high-level
assessment of locations and need, and Phase II will provide more detail on the
selected sites.
BANEY: Move signature.
DEBONE: Second.
Minutes of Board of Commissioners’ Business Meeting Monday, November 25, 2013
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VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
__________________________
Before the Board was Consideration of Approval of the Consent Agenda.
DEBONE: Move approval.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Consent Agenda Items:
4. Board Signature of a Letter advising the State of Oregon Addictions and Mental
Health Davison of the Selection of a Qualified Provider of Adult Foster Home
Services
5. Board Signature of a Letter Reappointing Carl Jansen to the Spring River
Special Road District Board, through June 30, 2016
6. Board Signature of Letters Reappointing Gary Marshall (through December 31,
2016) and Appointing Nathan Garibay (through December 31, 2016) to the
Project Wildfire Steering Committee
7. Board Signature of Letters regarding the Beaver Special Road District Board:
Accepting the Resignation of Liz Sample and Thanking her for her Service; and
Appointing Sue Hutchens, through December 31, 2014
8. Approval of Minutes:
Business Meeting: November 13, 2013
Work Sessions: November 6 and 13, 2013
Administration Performance Review Meeting, October 8, 2013
Minutes of Board of Commissioners’ Business Meeting Monday, November 25, 2013
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CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
9. Before the Board was Consideration of Board Signature of Document No.
2013-636, a Memorandum of Understanding relating to a Tentative
Agreement for a Successor Collective Bargaining Agreement between the
Sunriver Service District and the Sunriver Police Officers Association.
Tom Anderson said this is a new agreement, with a 1.5% increase for the police
for three years. The County was not involved in negotiations but there appears
to be consensus. The County reviews the terms and would approve as the
governing body.
BANEY: Move signature.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
10. Before the Board was Consideration of Board Signature of Document No.
2013-635, a Collective Bargaining Agreement between the Sunriver Service
District and Sunriver Career Firefighter Association (IAFF 4262),
Covering July 1, 2012 through June 30, 2016.
BANEY: Move signature.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District for Two Weeks, in
the Amount of $264,541.55.
DEBONE: Move approval, subject to review.
BANEY: Second.
Minutes of Board of Commissioners’ Business Meeting Monday, November 25, 2013
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VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District for Two
Weeks, in the Amount of $1,464.25.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County for Two Weeks, in the Amount of
$6,839,840.64.
Mr. Anderson explained that most of this is bonded debt payment.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
14. ADDITIONS TO THE AGENDA
Being no further items discussed, the meeting adjourned 10:15 a.m.
DATED this :J-t:A Day of ~2013 for the
Deschutes County Board of Commissioners.
Alan Unger, Chair
T~air
ATTEST:
Anthony DeBone, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Monday, November 25,2013
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMlVIISSIONERS
10:00 A.M., MONDAY, NOVEMBER 25, 2013
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary_ Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. CONSIDERATION of Board Signature of Document No. 2013-607, a
Services Agreement with APEX for Brownfields Assessment -Peter
Gutowsky, Community Development
Suggested Action: Move Board signature ofDocument No. 2013-607.
CONSENT AGENDA
4. Board Signature of a Letter advising the State of Oregon Addictions and
Mental Health Davison of the Selection of a Qualified Provider of Adult Foster
Home Services
5. Board Signature of a Letter Reappointing Carl Jansen to the Spring River
Special Road District Board, through June 30, 2016
6. Board Signature of Letters Reappointing Gary Marshall (through December
31,2016) and Appointing Nathan Garibay (through December 31,2016) to the
Project Wildfire Steering Committee
Board of Commissioners' Business Meeting Agenda Monday, November 25,2013
Page 1 of5
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, NOVEMBER 25, 2013
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. CONSIDERATION of Board Signature of Document No. 2013-607, a
Services Agreement with APEX for Brownfields Assessment Peter
Gutowsky, Community Development
Suggested Action: Move Board signature ofDocument No. 2013-607.
CONSENT AGENDA
4. Board Signature of a Letter advising the State of Oregon Addictions and
Mental Health Davison of the Selection of a Qualified Provider of Adult Foster
Home Services
5. Board Signature of a Letter Reappointing carl Jansen to the Spring River
Special Road District Board, through June 30, 2016
6. Board Signature of Letters Reappointing Gary Marshall (through December
31,2016) and Appointing Nathan Garibay (through December 31, 2016) to the
Project Wildfire Steering Committee
Board of Commissioners' Business Meeting Agenda Monday, November 25,2013
Page 1 of5
7. Board Signature of Letters regarding the Beaver Special Road District Board:
Accepting the Resignation of Liz Sample and Thanking her for her Service; and
Appointing Sue Hutchens, through December 31, 2014
8. Approval of Minutes:
· Business Meeting: November 13,2013
· Work Sessions: November 6 and 13,2013
· Administration Performance Review Meeting, October 8, 2013
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
9. CONSIDERATION of Board Signature of Document No. 2013-636, a
Memorandum of Understanding relating to a Tentative Agreement for a
Successor Collective Bargaining Agreement between the Sunriver Service
District and the Sunriver Police Officers Association -Mark Pilliod, County
Counsel
Suggested Action: Move Board signature o/Document No. 2013-636.
10.CONSIDERATION of Board Signature of Document No. 2013-635, a
Collective Bargaining Agreement between the Sunriver Service District and
Sunriver Career Firefighter Association (IAFF 4262), Covering July 1,2012
through June 30, 2016 Mark Pilliod, County Counsel
Suggested Action: Move Board signature o/Document No. 2013-635.
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District
Board of Commissioners' Business Meeting Agenda Monday, November 25,2013
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RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
14. ADDITIONS TO THE AGENDA
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org.
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated.ljyou have questions
regarding a meeting, please call 388-6572.)
Monday, November 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Tuesday, November 26
11:30 a.m. Senator Merkley -City Club -at St. Charles Medical Center
Thursday, November 28
Most County offices will be closed to observe Thanksgiving.
Friday, November 29
Most County offices will be closed (unpaid holiday).
Board of Commissioners' Business Meeting Agenda Monday, November 25, 2013
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Monday, December 2
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Tuesday, December 3
8:00 a.m. Joint Meeting with Sunriver Service District Board Sunriver Resort, Fireside Room
1 :30 p.m. Performance Management Meeting -Road Department -at Road
3 :30 p.m. Public Safety Coordinating Council Meeting
Wednesday, December 4
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, December 11
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Thursday, December 12
8:00 a.m. Performance Management Meeting -Health, Part I at Health Department
12:00 a.m. Audit Committee Meeting
Monday, December 16
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, December 18
11 :00 a.m. Oregon Youth Challenge Graduation -Fairgrounds
Thursday, December 19
8:00 a.m. (Tentative) Joint Meeting with the Sisters City Council, in Sisters
11 :00 a.m. Performance Management Meeting -Health, Part II at Health Department
Board of Commissioners' Business Meeting Agenda Monday, November 25,2013
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Wednesday, December 25
Most County offices will be closed to observe Christmas Day.
Monday, December 30
10:00 a.m. Board of Commissioners' Business Meeting (tentative)
1:30 p.m. Administrative Work Session -could include executive session(s) (tentative)
Wednesday, January 1, 2014
Most County offices will be closed to observe New Years' Day.
Thursday, January 2
8:00 a.m. Regular Meeting with Sisters City Council, Sisters City Hall
Monday, January 6
10:00 a.m. Board of Commissioners' Business Meeting (tentative)
1:30 p.m. Administrative Work Session could include executive session(s) (tentative)
Tuesday, January 7
3 :30 p.m. Public Safety Coordinating Council Meeting
Wednesday, January 8
10:00 a.m. Board of Commissioners' Business Meeting (tentative)
1 :30 p.m. Administrative Work Session -could include executive session(s) (tentative)
Thursday, January 9
7:00 a.m. Regular Meeting with the City of Redmond Council-Redmond City Hall
Board of Commissioners' Business Meeting Agenda Monday, November 25,2013
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