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Home My WebLink AboutDoc 636 - MOU - Sunriver SD - Police AssnDeschutes County Board of County Commissioner 1300 NW Wall St., Ste 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDAREQlffiSTANDSTAFFREPORT For Board Business Meeting of 11125/2013 Please see directions on the next page for completing this document DATE: November 13,2013 FROM: Mark Pilliod Legal 541-388-6625rf1r TITLE OF AGENDA ITEM: Approval of a memorandum of understanding relating to a tentative agreement for a successor Collective Bargaining Agreement between Sunriver Service District and Sunriver Police Officers Association, Document No. 2013-636. PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: A tentative agreement has been reached to extend and modify a new three-year labor contract between the Sunriver Police Officers Association, subject to final approval by the Service District governing body. Signature-ready document will be distributed prior to the meeting. FISCAL IMPLICATIONS: None RECOMMENDATION & ACTION REQUESTED: Approval of the memorandum of understanding between Sunriver Service District and Sunriver Police Officers Association, Document No. 2013-636. ATTENDANCE: Mark Pilliod, County Legal Counsel DISTRIBUTION OF DOCUMENT: Bruce Bischoff, counsel to the Sunriver Service District managing board DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This fonn is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Fonn is also required. If this fonn is not included with the document, the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this fonn with your documents. please submit this fonn electronically to the Board Secretary.) Please complete all sections above the Official Review line. Date: \11-08-131 Department: ILegal1 Contractor/Supplier/Consultant Name: InIal Contractor Contact: Contractor Phone #: '-- Type of Document: Collective Bargaining (labor) agreement Goods and/or Services: A tentative agreement has been reached to extend and modify a new three-year labor contract between the Sunriver Police Officers Association, subject to final approval by the Service District governing body. Background & History: Attach additional page if needed. Agreement Starting Date: 107-01-2013, Ending Date: 106/30/201§ Annual Value or Total Payment: InIal o Insurance Certificate Receiied (CleCk box) Insurance Expiration Date: Check all that apply: o RFP, Solicitation or Bid Process o Informal quotes «$150K) o Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37) Funding Source: (Included in current budget? [gI Yes 0 No If No, has budget amendment been submitted? 0 Yes 0 No Is this a Grant Agreement providing revenue to the County? 0 Yes 0 No Special conditions attached to this grant: Deadlines for reporting to the grantor: If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No Contact information for the person responsible for grant compliance: 11113/2013 Name: Phone #: '-- Departmental Contact and Title: Mark Pilliod, Legal Counsel Phone #: 388-6625 Department Di rector Approval: --~..L-+'~'-'-"-."---t{J,---"-l;d2;::...::;..;""",,,,,-- -9iQnature Date Distribution of Document: Who gets the original document and/or copies after it has been signed? Include complete information if the document is to be mailed. Official Review: County Signature Required (check one): [gj SOCC 0 Department Director (if <$25K) o Administrator (if >$25K but <$150K; if >$150K, soce Order No. ____-' Legal Review ~ Date /(-/\.-(){}U Document Number 2013-636 11113/2013 ~·itJ~f..$<~L'J f.. r C{J&f wJ~ MEMORANDUM OF UNDERSTANDI,NG (MOU) RELATING TO A TENTATIVE AGREEMENT FOR A SUCCESSOR CBA BY AND BETWEEN SUNRIVER SERYICE DISTRICT AND SUNRIVER POLICE OFFICERS ASSOCIATION The purpose of this MOU is to memorialize the tentative agreement associated with the successor Collective Bargaining Agreement (CBA) reached between Police Chief Marc Mills, on behalf of the Sunriver Service District, and Sunriver Police OfFicers Association President Evan Kennedy. This Tentative Agreement (TA) is subject to ratification by the parties' constituents . The terms of the TA are as follows: TERM: The term for the successor CBA between the parties will be July 1, 2013 through June 30, 2016. WAGES: 2013-2014 $1,875 lump sum payment. In addition, the salary steps and wage scale in effect on June 30, 2013 will be continued for the period July 1,2013, through June 30, 2014 . (Appendix A) This lump sum amount will be paid to all Association represented employees who are represented by the SRPOA as of the date of ratification of this TA by the SRPOA. This amount will be paid to all eligible SRPOA represented employees by no later than June 1, 2013. 2014-2015 Effective July 1, 2014, the salary steps and wage scale in effect on June 30, 2014, will be increased across-the-board by a one and one-half percent (1 .5%) increase to wage scale (Appendix A) 2015-2016 Effective July 1, 2015, the salary steps and wage scale in effect on June 30, 2015, will be increased across-the-board by a one and one-half percent (1.5%) increase to wage scale (Appendix A) PAGE 1 -SSD/SRPD AND SRPOA MEMORANDUM OF UNDERSTANDING DC 2 013 · 636 COMPENSATORY TIME: The parties agree to add the following language to the contract (Article 12.5) ARTICLE 12.5 (Replace existing 12.5 with this language) Comp time: An employee may elect to be compensated for overtime worked in cash, or by accruing compensatory time off. Compensatory time off shall be earned at one and one-half times (1.5x) the overtime hours worked but shall not exceed a maximum of forty-eight (48) hours accrued at any time. A. Compensatory time will be taken off by the employee at times which do not disrupt operations or cause the Department undue hardship or otherwise avoidable overtime expense. Scheduling of compensatory time must be approved by the on duty Sergeant. or the Chief of Police. B. Any overtime worked by an employee who has the maximum forty eight (48) hours of compensatory time accrued shall be paid as overtime. C. Once an employee requests compensatory time off, and that compensatory time off is approved, the employee cannot opt out of their compensatory time off request. D. Upon separation from employment with the Service District, accrued compensatory time will be paid to the employee at the final regular rate earned by the employee. WELLNESS PROGRAM: Article 29.1 shall be modified as follows: The District shall continue to provide three (3) local club memberships for Employees to use, at no cost to the Employee. Employees using another athletic facility, may opt for the District to pay a set amount each month towards their membership in the athletic facility, which will be designated by the Chief of Police. Employees must provide proof of membership each year to the Chief of Police. RETENTION OF ALL OTHER EXISTING CONTRACT LANGUAGE: PAGE 2 -SSD/SRPD AND SRPOA MEMORANDUM OF UNDERSTANDING All other existing contract language will be rolled into the successo contract except as modified above and applicable date changes. Chief Mills and Evan Kennedy will affirmatively recommend to their Board's that this Tentative Agreement be approved. Marc Mills, Police Chief, SSD/SRPD Evan Kennedy, SRPOA President Date: 3 -,;;U;--/3 Date: 3/z. '-{ I J3 DATED this ___ Day ______2013. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ACTING AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT. ALAN UNGER, Chair TAMMY BANEY, Vice Chair ATTEST: ANTHONY DEBONE, Commissioner Recording Secretary PAGE 3 -SSD/SRPD AND SRPOA MEMORANDUM OF UNDERSTANDING