Loading...
HomeMy WebLinkAbout2013-12-11 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, December 11, 2013 Page 1 of 9 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, DECEMBER 11, 2013 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Wayne Lowry, Finance; Danielle Fegley, Personnel; seven Oregon Youth Challenge cadets and their supervisor; six other citizens; and media representative Elon Glucklich of The Bulletin. Chair Unger opened the meeting at 10:00 a.m. __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration of Approval of County Administrator’s Signature of Document No. 2013-655, Amendment #14 to the Deschutes County Employee Benefit Plan, Incorporating Prescription Co-pays; and Incorporating the Patient Protection and Affordable Care Act. Danielle Fegley gave a brief overview of this and the next item. Some changes are being made to comply with law; others have gone through the process with the Employee Benefits Advisory Committee. DEBONE: Move approval. BANEY: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, December 11, 2013 Page 2 of 9 VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 4. Before the Board was Consideration of Approval of County Administrator’s Signature of Document No. 2013-656, Amendment #15 to the Deschutes County Employee Benefit Plan, Changing the Employee Title Permitted to Receive Protected Health Information from Personnel Services Manager to Human Resources Director. This amendment adds the new Personnel Director as a person approved to handle Personnel matters. DEBONE: Move approval. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 5. Before the Board was Consideration of Board Approval of Revised County Investment Guidelines, Policy No. F-10. Wayne Lowry explained this Policy, which has been reviewed by various groups and presented to the Board previously in a work session. The biggest change is moving maturity dates from two years to five years for investments. The Investment Advisory Committee meets regularly to provide guidance and insights into the investment portfolio. BANEY: Move approval. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 6. Before the Board was Consideration of Board Signature of Document No. 2013-654, Deschutes County 9-1-1 Service District Amended Operating Agreement. Minutes of Board of Commissioners’ Business Meeting Wednesday, December 11, 2013 Page 3 of 9 Erik Kropp gave an overview of the work done by 9-1-1. There is an executive board and a user board to assist with providing input to 9-1-1 regarding operations and policies. The executive board has proposed changing its role to one of being more involved with long-term goals of 9-1-1 and less with daily operations. The 9-1-1 Director reports to the County Administrator. The 9-1-1 Board met on October 8 to approve this change. Several members are present at this meeting. Chief Denny Kelley of Black Butte Ranch said they talked about the vision and whether they should move in a different direction. After several meetings, they came up with the recommended changes. This allows the various agencies to concentrate on running their own operations. Tom Moore of Redmond Fire & Rescue thanked Erik Kropp for his help in putting these changes together, and also Tom Anderson for his as sistance. They worked towards these changes because there have been too many 9-1-1 Directors over the years. He is confident this new agreement will help fix some of this. Leadership is crucial to 9-1-1 and it is difficult to have too many bosses. He is confident this new structure will be successful. Roger Johnson, Sisters-Camp Sherman Fire District, agreed with Mr. Moore. A key component is balancing the user input and making sure the systems works for all users on a broader scale. Chair Unger thanked them for their vision and the services they provide. This will help with consistent, predictable leadership at 9-1-1. Commissioner DeBone noted that the Commissioners are the governing body, with the County Administrator being the direct supervisor. Larry Langston, City of Bend Fire Chief, said he started out in 1994 serving on the executive board. He agrees with the others that the way it has been handled has not been efficient. It was hard to let go of the reins, but he is convinced this is the best way to go. Commissioner Baney stated that one thing that has not changed is the commitment of the various agencies. It is important that they work together and continue this important partnership. This level of commitment is unique and important, saves the taxpayers money, and creates better services. Minutes of Board of Commissioners’ Business Meeting Wednesday, December 11, 2013 Page 4 of 9 Tom Anderson stated that the entire executive board put a lot of thought into this issue and others. They also helped immensely in defining what is desired in a new 9-1-1 Director. The role of the executive board itself has changed, and it takes wisdom to realize when things should be adjusted. A lot of this model depends on the 9-1-1 Director and County Administration being ready to deal with operational and structural issues. The County is committed to working through problems and changes at they arise. Erik Kropp added that Sheriff Larry Blanton has indicated he supports these changes as well. DEBONE: Move approval. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. __________________________ At this time Commissioner Baney had class representatives of Oregon Youth Challenge in the audience come before the Board. Casey Ortiz, president of the study body, said he is 18 and from Hermiston. He was doing a lot of destructive things with his life before OYC. He has realized that education is the key to a better life. He has a 3.8 GPA now, and is grateful to the OYC for the opportunity. He will attend Blue Mountain Community College in January. He ultimately wants to become a doctor, like others in his family. Jesus Oregon is 19 and from Medford. He had been skipping school and developed bad habits with drugs and a gang affiliation, and was going nowhere. He is now aware school is important for his future, and he has learned how to set goals and be organized. He never had goals before. He will be graduating in June. His mother is proud of him now and he is able to talk to her about problems. He is more confident now. He hopes to join the Navy and become a Seal. Nicholas Warner, age 18 and from Portland, said before OYC he was in legal trouble, left his parents’ home at 17, bounced around, and for a while slept in someone’s back yard. A neighbor took him in for a few months. It was an uphill climb for him. He thought OYC would be easy, but it is important that it wasn’t, and brings out the best in people. Minutes of Board of Commissioners’ Business Meeting Wednesday, December 11, 2013 Page 5 of 9 He hopes to join the Marines. He graduates this month and the Marines goal is still there, but he will have to wait until there are changes in restrictions because of his past actions. He will go for an AA degree in computer science at the community college. Isabel Velazquez said that her anger got the best of her and she had trouble getting along with others. She knew how to walk away from drugs and other things, but one day she chose to get into a fight. This was in her junior year, and she was still acting out, and could not get along with her mother. OYC was her last chance. She wanted to change since she was hurting her mother and others around her. She never stuck through anything tough until OYC. They helped her get to where she needs to be. She wants to help the community now. She plans to finish high school, and then go to college to become a teacher or help juveniles in other ways. Ryan Fulcher said he was into sports but got in with the wrong crowd. He is from a broken family and did not know what success is. His personality got him into trouble, and he hid behind his actions and did not know how to face success. He now has confidence and can put this aside and do his best. He supported his mother by working after dropping out of school. He now knows that higher education is the key to success. He plans to go to law school at the U of O, working towards a pre-law degree, and eventually become a district attorney. Yasmin Barrera said she will graduate in June with her class. She was going to drop out of school and work, and was hanging out with the wrong crowd. She never stayed home or went to school. She was becoming a bad influence on her younger sisters and knew she had to change her ways. It was harder than she thought it would be. At first she did not think she could handle the discipline , but she was determined and now has all A’s except one B. She never earned an A grade in the past. She hopes to join the Marines and then go into law enforcement, perhaps the K-9 Corp or into investigations. Alison Gonzalez is age 18 and from Beaverton. She thought she would never graduate, as she had too much social involvement and not much interaction with her parents. She had to take care of the younger kids in the family and did not think about what she was doing for herself. People were always coming in and out of her life. She got her first job at age 16 to help with the bills. She couldn’t handle school, so fell behind, and teachers thought she was a lost cause. She added that the program was hard and she did not realize how much discipline was involved, and that physical exercise was a big part of it. Minutes of Board of Commissioners’ Business Meeting Wednesday, December 11, 2013 Page 6 of 9 At OYC she was the first cadet platoon leader, and did not know she could be a role model. She went from a GPA of 1.7 to 3.7. She now has confidence. Her brother is being treated for drug addiction, and her sister will graduate early from high school. The youngest brother is not getting into trouble anymore. She will graduate in June, and attend community college after that. Albert N. McGee, 18, of Portland, said he was a major discipline problem for his parents and teachers. He was raised by his grandmother, stole from his family, and would go to school but not do much. He liked learning, but did not want to put out much effort and failed most classes. He is going back to school to graduate as a senior. He is finally doing well, and is passing all classes, mostly with A’s and B’s, and got upset when he received a C. He has really learned a lot, and recognizes that people are trying to help him succeed. He has learned to not be so stubborn. After graduation, he plans to go to college, or into the military and follow his father as an Army Ranger. Commissioner Baney asked if any of them wanted to give up at some point. Most of them raised their hand. Commissioner Baney noted that each one had something in their past bringing them down, but received the gift of seeing a new path. She told them they made a choice of staying with the program for themselves, and she is very proud of the commitment they made. Commissioner DeBone added that this shows dedication and an investment in bettering themselves. He is very honored to share this with them. Chair Unger congratulated the cadets, and said that this shows them have taken ownership of their lives, and know that what they say and do in the future will make a difference. He stated that the County supports the program and want to let the powers that be know how important it is. It changes peoples’ lives. The Commissioners plan to attend the OYC graduation ceremony next week. Before the Board was Consideration of Approval of the Consent Agenda. DEBONE: Move approval. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, December 11, 2013 Page 7 of 9 Consent Agenda Items 7. Board Signature of Order No. 2013-053, Declaring the Result of the November 5, 2013 Election Relating to the Transient Lodging Tax 8. Board Signature of Order No. 2013-054, Rescinding Order No. 98-021, which Established a Designated Speed of 45 MPH on a Portion of NW 74th St., Redmond; and Substituting an ODOT Designated Speed of 35 MPH 9. Board Signature of Resolution No. 2013-112, Transferring Appropriations in the County School Fund 10. Board Signature of Resolution No. 2013-113, Increasing the Public Health Department Change Fund 11. Board Signature of Resolution No. 2013-117, Transferring Appropriations in the Road Building and Equipment Fund 12. Board Signature of Resolution No. 2013-118, Transferring Appropriations in the Newberry Neighborhood Fund 13. Board Signature of Resolution No. 2013-119, Appropriating Grants Awarded to the Fair & Expo Center Fund 14. Board Signature of Resolution No. 2013-120, a Supplemental Budget for the Appropriation of Federal and State Grants Awarded to the Children & Families ’ Commission 15. Board Signature of Resolution No. 2013-121, Transferring Appropriations in the Public Health Fund 16. Approval of Minutes:  Business Meeting: December 2, 2013  Work Sessions: December 2 and 4, 2013 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 17. Before the Board was Consideration of Board Signature of Document No. 2013-654, Deschutes County 9-1-1 Service District Amended Operating Agreement. BANEY: Move approval. DEBONE: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, December 11, 2013 Page 8 of 9 VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 18. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $9,236.55. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 19. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $2,142.40. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 20. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,904,822.30. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Mr. Anderson explained the bills can sometimes fluctuate. The big one this time is $1.1 million for the Jail project. This project costs $11 million overall, and they are in the heart of the construction now. 21. ADDITION TO THE AGENDA Commissioner Unger said that there was a historic meeting in Redmond last night. It included approval of the large lot industrial program to expand the urban growth boundary, and a zone change for 400 acres within the City limits for industrial use, half of which is County property. They also changed the transportation plan to take this into account. This process was very fruitful and the accumulation of a lot of hard work in this regIOn. Being no further items addressed, the meeting adjourned at 10:55 a.m . 2013 for the Alan Unger, Chair ~ Tam~Chair ATTEST: {hAz/Y1IJ~~ Anthony DeBone, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, December 11,2013 Page 9 of9 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMNIISSIONERS 10:00 A.M., WEDNESDAY, DECEMBER 11, 2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Approval of County Administrator's Signature of Document No. 2013-655, Amendment #14 to the Deschutes County Employee Benefit Plan, Incorporating Prescription Co-pays; and Incorporating the Patient Protection and Affordable Care Act -Danielle Fegley, Personnel Suggested Action: Move approval o/Document No. 2013-655. 4. CONSIDERATION of Approval of County Administrator's Signature of Document No. 2013-656, Amendment # 15 to the Deschutes County Employee Benefit Plan, Changing the Employee Title Permitted to Receive Protected Health Information from Personnel Services Manager to Human Resources Director Danielle Fegley, Personnel Suggested Action: Move approval 0/Document No. 2013-656. Board of Commissioners' Business Meeting Agenda Wednesday, December 11,2013 Page 1 of6 5. CONSIDERATION of Board Approval of Revised County Investment Guidelines, Policy No. F-I0 -Wayne Lowry, Finance Suggested Action: Move approval ofPolicy No. F-10. 6. CONSIDERATION of Board Signature of Document No. 2013-654, Deschutes County 9-1-1 Service District Amended Operating Agreement -Erik Kropp, Administration; Rick Silbaugh and Sara Crosswhite, 9-1-1 Suggested Action: Move signature ofDocument No. 2013-654. CONSENT AGENDA 7. Board Signature of Order No. 2013-053, Declaring the Result of the November 5,2013 Election Relating to the Transient Lodging Tax 8. Board Signature of Order No. 2013-054, Rescinding Order No. 98-021, which Established a Designated Speed of 45 MPH on a Portion ofNW 74th St., Redmond; and Substituting an ODOT Designated Speed of35 NlPH 9. Board Signature of Resolution No. 2013-112, Transferring Appropriations in the County School Fund 10. Board Signature of Resolution No. 2013-113, Increasing the Public Health Department Change Fund 11. Board Signature of Resolution No. 2013-117, Transferring Appropriations in the Road Building and Equipment Fund 12. Board Signature of Resolution No. 2013-118, Transferring Appropriations in the Newberry Neighborhood Fund 13. Board Signature of Resolution No. 2013-119, Appropriating Grants Awarded to the Fair & Expo Center Fund 14. Board Signature of Resolution No. 2013-120, a Supplemental Budget for the Appropriation of Federal and State Grants Awarded to the Children & Families' Commission 15. Board Signature of Resolution No. 2013-121, Transferring Appropriations in the Public Health Fund Board of Commissioners' Business Meeting Agenda Wednesday, December 11,2013 Page 2 of6 16. Approval of Minutes: . Business Meeting: December 2, 2013 . Work Sessions: December 2 and 4,2013 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 17. CONSIDERATION of Board Signature of Document No. 2013-654, Deschutes County 9-1-1 Service District Amended Operating Agreement -Erik Kropp, Administration; Rick Silbaugh and Sara Crosswhite, 9-1-1 Suggested Action: Move signature ofDocument No. 2013-654. 18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 19. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 20. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 21. ADDITIONS TO THE AGENDA Board of Commissioners' Business Meeting Agenda Wednesday, December 11,2013 Page 3 of6 Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)( d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated lfyou have questions regarding a meeting. please call 388-6572.) Wednesday. December 11 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, December 12 8:00 a.m. Performance Management Meeting -Health, Part I -at Health Department 12:00 a.m. Audit Committee Meeting Monday, December 16 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, December 18 11:00 a.m. Oregon Youth Challenge Graduation Fairgrounds Thursday, December 19 8:00 a.m. Joint Meeting with the Sisters City Council, in Sisters 11:00 a.m. Performance Management Meeting Health, Part II at Health Department Wednesday, December 25 Most County offices will be closed to observe Christmas Day. Board of Commissioners' Business Meeting Agenda Wednesday, December 11,2013 Page 4 of6 Monday, December 30 10:00 a.m. Board of Commissioners' Business Meeting (tentative) 1 :30 p.m. Administrative Work Session -could include executive session(s) (tentative) Wednesday, January 1, 2014 Most County offices will be closed to observe New Years' Day. Thursday, January 2 8:00 a.m. Regular Meeting with Sisters City Council, Sisters City Hall Monday, January 6 10:00 a.m. Board of Commissioners' Business Meeting (tentative) 1:30 p.m. Administrative Work Session -could include executive session(s) (tentative) Tuesday, January 7 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, January 8 10:00 a.m. Board of Commissioners' Business Meeting (tentative) 1:30p.m. Administrative Work Session -could include executive session(s) (tentative) Tuesday, January 14 5:30 p.m. Regular Meeting with the City of Redmond Council Redmond City Hall Wednesday, January 15 9:00 a.m. Performance Management Meeting/Update Finance Friday" January 17 and Saturday, January 18 8:00 a.m. County Legal Counsel Interviews Board of Commissioners' Business Meeting Agenda Wednesday, December 11,2013 Page 5 of6 Monday, January 20 Most County offices will be closed to observe Martin Luther King, Jr. Day Wednesday, January 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, January 23 9:00 a.m. Performance Management Meeting/Update -Fair & Expo (at FairlExpo) Wednesday, January 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session( s) Thursday, January 30 9:00 a.m. Performance Management Meeting/Update -Information Technology Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. Board of Commissioners' Business Meeting Agenda Wednesday, December 11,2013 Page 6 of6