HomeMy WebLinkAboutRes 117 - Transfer Appropr - Road Bldg - EquipDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960 t (541) 388-6570 -Fax (54I) 385-3202 -www.deschutes.org
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AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of December 11, 2013
Please see directions for completing this document on the next page.
DATE: December 11, 2013
FROM: Wayne Lowry ~,(' Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-117, transfer of appropriation in the Road Building &
Equipment Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-117. The expenditure for a chip spreader, $250,000, was included
in the FY 2013 budget, but due to a delay in the delivery of the equipment, the expenditure occurred in
FY 2014.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Capital Outlay in the Road Building & Equipment
Fund is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-117.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
REVIEWED
LEGAL COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2013-2014 RESOLUTION NO. 2013-117
*
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Road Department Director requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section I. That the following transfers of appropriations be made:
FROM: 330-5000-501.97-01 Road Building & Equipment,
Contingency $ 250,000
TO: 330-5000-431.94-10 Road Building & Equipment,
Machinery $ 250,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____th day of December. 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE 1OF I-RESOLl.TION NO. 2013-117 (12111113)
Lacy Nichols
From: Kristi Putschler
Sent: Tuesday, December 03,20131:21 PM
To: Wayne Lowry; Lacy Nichols; Jeanine Faria
Cc: Chris Doty; Randy McCulley
Subject: building & equip 12-03-13.xlsx
Attachments: building & equip 12-03-13.xlsx
Please find attached an appropriation transfer for the Building and Equipment Fund (330)
Thank you,
Kristi Putschler
Deschutes County Road Department
Acct Tech
541-322-7118
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Deschutes County
Appropriation Transfer Request
Item Line Number Category Description -Current
(Pers l M&SI Cap Outl (Element-Object e.g. Time Mgmt Budgeted Revised
Item (HTE 14 digit code) Contingency) Temp Heipi Computer Hardware) Amount To (From) Budget
1 330-5000-431-9410 Capital Outlay Machinery 436 /000 250 1000 686 /000 I
2 330-5000-501-9701 Contingency Contingency 660 1 028 (250 1 000) 4101 028.
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TOTAL 1,096,028 -1,096,028 !
----_.
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Chip Spreader was budgeted and ordered in 2013 FY but not received until July 2014 FY.
Because spreader was received in 20141 it was paid with 2014 FY budgeted funds.
Available contingency funds are requested for transfer to purchase the budgeted 2014 FY equipment.
Fund:
Dept:
Requested by:
Date:
Building & Equipment
Road
Chris Doty
12/3/2013