HomeMy WebLinkAboutRes 120 - Suppl Budget - Appropr - CFCDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701~1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of December 11,2013
Please ,~ee directions for completing this document on the next page.
DATE: December 04,2013
FROM: Wayne Lowry Finance Phone # (541) 388-6559 J<
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-120, Supplemental Budget for the approriation of
Federal and State grants awared to the Children and Families Commision.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-120. Several State and Federal grants were awarded to the Children
and Families Commission during FY 2014. It was not known that these grants would be awarded at the
time the FY 2014 budget was adopted. It is necessary to appropriate these grant resources.
FISCAL IMPLICATIONS:
The appropriation of$412,219 of Federal and State grants in the Materials & Services and Contingency
categories is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-120.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Appropriating New Grant Funds *
to the Deschutes County 2013-14 Budget * RESOLUTION NO. 2013-120
*
WHEREAS, Deschutes County Commission on Families and Children Fund will receive new
Federal and State grant revenue totaling $412,219; and
WHEREAS, these new grant funds need to be appropriated; and
WHEREAS, ORS 294.326(2) allows the appropriation and expenditures of new grant funds
designated to specific purposes; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following grants be budgeted:
Revenue
220-0000-334.18-00 Grants -State $ 8,782
220-0000-334.18-00 Grants -State $ 91,379
220-0000-331.17-00 Grants -Federal $ 2,227
220-0000-331.20-00 Grants Federal $ 125,048
220-0000-334.16-00 Grants -State $ 17,540
220-0000-334.16-00 Grants -State $ 92,243
220-0000-334.16-00 Grants -State $ 50,000
220-0000-334.16-00 Grants -State $ 25,000
TOTAL REVENUE: $ 4122219
Section 2. That the following appropriations be made within the 2013-14 County Budget:
Expend itu res
Materials & Services:
220-1500-444.59-35 OCCF Programs $ 8,782
220-1500-444.59-35 OCCF Programs $ 82,241
PAGE 1OF 2·RESOLL'TION NO. 2013·120 ( 12/11/13)
220-1500-444.59-40 Title IV Family Support $ 2227
220-1500-444.59-47 Title XX Level 7 Grant $ 125,048
220-1500-444.59-22 Healthy Start $ 17,540
220-1500-444.59-22 Healthy Start $ 92,243
220-1500-444.59-22 Healthy Start $ 50,000
220-1500-444.59-22 Healthy Start $ 25,000
Contingency:
220-1500-501.97-01 Contingency $ 9,138
TOT AL EXPENDITURES $ 412 2219
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____th day of December, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE 2 OF 2-RESOLUTJON 1-:0. 2013-120 (12/11113)
Jeanine Faria
From: Sherr; Pinner
Sent: Tuesday, October 22,20139:59 AM
To: Wayne Lowry; Jeanine Faria
Subject: Four budget resolutions for the Early Learning Division
Attachments: ELD Budget Resolution -CFCS.xls; ELD Budget Resolution -CFJCP.xls; ELD Budget
Resolution -CFFPS.xls; ELD Budget Resolution -CFYl.xls
Please process the attached budget resolutions as requested in the email below. In the future, all budget resolutions
and appropriation transfer requests will be submitted by me or the Department Director.
Thank you,
Sherri Pinner
Business Manager
Deschutes County Health Services
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
-----Original Message----
From: Beth Raguine
Sent: Tuesday, October 22, 2013 9:56 AM
To: Sherri Pinner
Subject: FW: four budget resolutions for the Early Learning Division
Sherri,
Here are the remaining budget resolutions for the ELD.
Beth Raguine
Senior Accounting Technician
Deschutes County Health Services
2577 NE Courtney Dr.
Bend, OR 97701
541-322-7449
bethr@deschutes.org
-----Original Message----
From: Beth Raguine
Sent: Monday, October 21, 2013 4:34 PM
To: Wayne Lowry
Cc: Lacy Nichols; Jeanine Faria; Sarah Peterson; Hillary Saraceno
Subject: four budget resolutions for the Early Learning Division
1
Attached are four budget resolutions for the Early learning Division. These funds reflect actual grant award amounts,
which are higher than anticipated in the FY 14 approved budget. The funds pass through to local service providers and
support administrative costs at the Early Learning Division.
Please let me know if you have any questions.
Beth Raguine
Senior Accounting Technician
Deschutes County Health Services
2577 NE Courtney Dr.
Bend, OR 97701
541-322-7449
bethr@deschutes.org
2
Jeanine Faria
From: Sherri Pinner
Sent: Tuesday, October 22, 2013 9:59 AM
To: Wayne Lowry; Jeanine Faria
Subject: Five budget resolutions for Early Learning Division
Attachments: ELD Budget Resolution -CFSH.xls; ELD Budget Resolution -CFFPS Healthy Start funds.xls;
ELD Budget Resolution -CFHSGF.xls; ELD Budget Resolution -CFMEDI.xls; ELD Budget
Resolution -CFMAT.xls
Please process the attached budget resolutions as requested in the email below. In the future, all budget resolutions
and appropriation transfer requests will be submitted by me or the Department Director.
Thank you,
Sherri Pinner
Business Manager
Deschutes County Health Services
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
-----Original Message----
From: Beth Raguine
Sent: Monday, October 21,2013 4:44 PM
To: Wayne Lowry
Cc: Lacy Nichols; Jeanine Faria; Sarah Peterson; Hillary Saraceno
Subject: five budget resolutions for Early Learning Division
Attached are five budget resolutions for the Early Learning Division. These funds reflect:
1) An increase in revenue from court filing fees based on new rates set after the FY 14 budget was approved. This
revenue is passed through to Saving Grace to support Mary's Place supervised visitation and safe exchange center
program operations.
2) Revised State and Federal grant awards for the Healthy Start program, and revised Medicaid earnings estimates
based on these new grant amounts. These funds pass through to local service providers to support home visitation
programs. Fifty percent of the Medicaid earnings are returned to the State as the county's matching portion of the
grant.
Please let me know if you have any questions.
Beth Raguine
Senior Accounting Technician
Deschutes County Health Services
2577 NE Courtney Dr.
Bend, OR 97701
1
541-322-7449
bethr@deschutes.org
2
Deschutes County
Supplemental Budget Request
RESOURCES Resolution # 1
Item
1
Line Number
(HTE 14 digit code)
220-0000-334.18-00
Project
Code
CFCS OCCFGrant
Description
OCCF Grant
TOTAL
Current
Budgeted
Amount
89,475
89,475
To (From)
8,782
8,782
Revised
Budget
98,257
-
-
-
98,257
REQUIREMENTS
Line Number Categol}' Description
Item (HTE 14 digit code)
Project
Code
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt, Temp
HelQ. Com~uter HardwareJ
Current
Budgeted
Amount To (From)
Revised
Budget
2 220-1500-444.59-35 CFCS Materials & Services OCCF Programs 89,475 8,782 98,257
-
-
-
-
-
TOTAL 89,475 8,782 98,257
A supplemental budget is required for the following reason and will be used for the following purpose:
The State Grant award was not anticipated at the time the FY 2014 budget was adopted. This grant is received by the Early Learning
Division, and passes through to the M.A. Lynch Elementary School. These funds are used to support the Morning Cub Club, a before
school program for at-risk kindergarteners.
Fund:
Dept:
Requested by:
Date:
220
1500
seth Raguine
10/2112013
Deschutes County
Supplemental Budget Request
RESOURCES Resolution # 2
Line Number
Item (HTE 14 digit code)
Project
Code Description
Current
Budgeted
Amount To (From)
Revised
Budget
1 220-0000-334.18-00 CFJCP OCCF Grant OCCF Grant 98,257 91,379 189,636
-
-
-
TOTAL 98,257 91,379 189,636
REQUIREMENTS
Line Number Category Description
Item (HTE 14 digit code)
Project
Code
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt. Temp
Help, Computer Hardware)
Current
Budgeted
Amount To (From)
Revised
Budget
2 220-1500-444.59-35 CFJCP Materials & Services OCCF Programs 98,257 82,241 180,498
3 220-1500-501.97-01 CFJCP Contingency Contingency 140,529 9,138 149,667
-
--
-
TOTAL 238,786 91,379 330,165
A supplemental budget is required for the following reason and will be used for the following purpose:
The State Grant was not anticipated at the time the FY 2014 budget was adopted and needs to be appropriated. This grant is received by
the Early Learning Division, and 90% of the funds pass through to the Deschutes County Juvenile Crime Prevention fund. These funds
are used to support the Resource Connection program. The remaining 10% of the grant covers administrative costs at the Early Learning
Division.
Fund:
Dept:
Requested by:
Date:
220
1500
Beth Raguine
10/21/2013
Deschutes County
Supplemental Budget Request
RESOURCES Resolution # 3
Line Number
Item (HTE 14 digit code)
Project
Code Description
Current
Budgeted
Amount To (From)
Revised
Budget
1 220-0000-331.17-00 CFFPS Title IV-Fam Supt Title IV Family Support 19,767 2,227 21,994
--
-
TOTAL 19,767 2,227 21,994
REQUIREMENTS
Line Number Category Description
Item (HTE 14 digit code)
Project
Code
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt, Temp
Help, Computer Hardware)
Current
Budgeted
Amount To (From)
Revised
Budget
2 220-1500-444.59-40 CFFPS Materials & Services Title IV Family Support 19,767 2,227 21,994
-
-
---
TOTAL 19,767 2,227 21,994
A supplemental budget is required for the following reason and will be used for the following purpose:
The State Grant award was higher than anticipated at the time the FY 2014 budget was adopted. This grant is received by the Early
Learning Division, and pass through to local service providers. These funds are used to support providing access to basic needs
services and provide parenting education.
Fund:
Dept:
Requested by:
Date:
220
1500
Beth Raguine
10/21/2013
Deschutes County
Supplemental Budget Request
RESOURCES Resolution # 4
Line Number
Item (HTE 14 digit code)
Project
Code Description
Current
Budgeted
Amount To (From)
Revised
Budget
1 220-0000-331.20-00 CFYI Federal Gov't Grants Youth Investment -Federal -125,048 125,048
-
-
-
TOTAL . 125,048 125,048
REQUIREMENTS
Line Number Category Description
Item (HTE 14 digit code)
Project
Code
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt, Temp
Help, Computer Hardware)
Current
Budgeted
Amount To (From)
Revised
Budget
2 220-1500-444.59-47 CFYI Materials & Services Title XX Youth Investment Grant -125,048 125,048
-
-
-
-
-
TOTAL -125,048 125,048
A supplemental budget is required for the following reason and will be used for the following purpose:
The State Grant award was not anticipated at the time the FY 2014 budget was adopted. The grant is received by the Early Learning
Division and passes through to local service providers. These funds are used to provide youth development programs, services and
initiatives to school-age children through 20 years of age in order to support educational success, prevent criminal activity and reduce high
risk behaviors.
Fund:
Dept:
Requested by:
Date:
220
1500
Beth Raguine
10/21/2013
Deschutes County
Supplemental Budget Request
RESOURCES Resolution # 6
Line Number
Item (HTE 14 digit code)
Project
Code Description
Current
Budgeted
Amount To (From)
Revised
Budget
1 220-0000-334.16-00 CFFPS State Gov't Grants Healthy Start 119,539 17,540 137,079
-
-
TOTAL 119,539 17,540 137,079
REQUIREMENTS
Line Number Category Description
Item (HTE 14 digit code)
Project
Code
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt, Temp
Help. Computer Hardware)
Current
Budgeted
Amount To (From)
Revised
Bud[et
2 220-1500-444.59-22 CFFPS Materials & Services Healt~Start Grant 143,557 17,540 161,097
-
-
-
-
-
TOTAL 143,557 17,540 161,097
A aupplemental budget is required for the following reason ana will be used for the following purpose:
The State Grant award was higher than anticipated at the time the FY 2014 budget was adopted. This grant is received by the Early
Learning Division, and passes through to local providers. These funds are used to support the Healthy Families of the High Desert
Parole and Probation home visitation program.
Fund:
Dept:
Requested by:
Date:
220
1500
Beth Raguine
10/21/2013
Deschutes County
Supplemental Budget Request
RESOURCES Resolution # 7
Line Number
Current
Project Budgeted
Code Descriotion To (From) Amount
CFHSGF IHealthv Start Healthv Start 137,079 92,243
TOTAL 92,243 229,322137,079
REQUIREMENTS
Line Number Category Description
Item (HTE 14 digit code)
Project
Code
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt, Temp
Help, Computer Hardware)
Current
Budgeted
Amount To (From)
Revised
Budget
2 220-1500-444.59-22 CFHSGF Materials & Services Healthy Start Grant 161,097 92,243 253,340
-
-
-
-
TOTAL 161,097 92,243 253,340
A supplemental budget is required for the following reason and will be used for the following purpose:
The State Grant award was not anticipated at the time the FY 2014 budget was adopted. This grant is received by the Early Learning
Division, and passes through to High Desert Education Service District. These funds are used to support Healthy Families of the High
Desert Healthy Start home visitation program.
Fund:
Dept:
Requested by:
Date:
220
1500
Beth Raguine
10/21/2013
Deschutes County
Supplemental Budget Request
RESOURCES
Line Number
Item (HTE 14 digit code)
1 220-0000-331.18-00
Project
Code
CFMEDI Healthy Start Medicaid
Description
Healthy Start Medicaid
Current
Budgeted
Amount
30,000
Resolution # 8
To (From)
50,000
Revised
Budget
80,000
-
-
-
TOTAL 30,000 50,000 80,000
REQUIREMENTS
Line Number Category Description
Item (HTE 14 digit code)
Project
Code
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt, Temp
Help, Computer Hardware)
Current
Budgeted
Amount To (From)
Revised
Budget
2 220-1500-444.59-22 CFMEDI Materials & Services Healthy Start Grant 253,340 50,000 303,340
-
-
-
--
TOTAL 253,340 50,000 303,340
A supplemental budget is required for the following reason and will be used for the following purpose:
Due to a revised State Grant award, the projected earnings from Medicaid are more than anticipated at the time the FY 2014 budget was
adopted. This revenue represents Medicaid earnings that are received by the Early Learning Division and pass through to the High Desert
Education Service District. These funds support the Healthy Families of the High Desert Healthy Start home visitation program.
Fund:
Dept:
Requested by:
Date:
220
1500
Beth Raguine
10/21/2013
.~_'i! ~li<ilIi' >iI»~.:m_\l'. ~_:.~ ~""~~~lf14 ~G!l;" 11111 II> II »_001 '~O!I!II{'.;II""'1\MI''' _____ ''''' ______________ '_''''_·~L'_ __ __
Deschutes County
Supplemental Budget Request
RESOURCES Resolution # 9
Line Number
Item (HTE 14 digit code)
Project
Code Description
Current
Budgeted
Amount To (From)
Revised
Budget
1 220-0000-334.16-00 CFMAT State Gov't Grants Healthy Start 229,322 25,000 254,322
--
-
TOTAL 229,322 25,000 254,322 I
REQUIREMENTS
Line Number
Item (HTE 14 digit code)
2 220-1500-444.59-22
Category Description
Project (Pers, M&S, Cap Out, (Element-Object. e.g. Time Mgmt, Temp
Code Contingency) Help, Computer Hardware)
CFMAT Materials & Services Healthy Start Grant
TOTAL
Current
Budgeted
Amount To (From)
303,340 25,000
303,340 25,000
Revised
Budget
328,340
--
-
-
-
328,340
A supplemental budget is required for the following reason and will be used for the following purpose:
Due to a revised State Grant award, the projected earnings from Medicaid are more than anticipated at the time the FY 2014 budget was
adopted. This revenue represents 50% of the Medicaid earnings, which are returned to the State as the County's matching portion of the
grant.
Fund:
Dept:
Requested by:
Date:
220
1500
Beth Raguine
10/21/2013