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Home My WebLink About2014-01-08 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, January 8, 2014 Page 1 of 5 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JANUARY 8, 2014 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; Chris Doty and George Kolb, Road Department; Susan Ross, Property & Facilities; Peter Russell, Community Development; and four other citizens including media representative Elon Glucklich of The Bulletin. Chair Baney opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration of Board Signature of Resolution No. 2014-001, Initiating the Legalization of Tetherow Road. George Kolb gave an overview of the item. They are working with ODOT to have Tetherow Bridge replaced, and found that there is no legalized center line to the road. This needs to be done before the project can proceed. They may move the new bridge to the north and keep the other one in place. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 8, 2014 Page 2 of 5 4. Before the Board was Consideration of Board Signature of Order No. 2014-001, Setting a Hearing Date of February 26 for the Legalization of Tetherow Road. Mr. Kolb explained that this is the second step of the legalization process. The final step is the public hearing on February 26. DEBONE: Move approval. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 5. Before the Board was Consideration of Signature of Document No. 2014- 001, an Agreement on the Local Bridge Program Project – Tetherow Road/Deschutes River Bridge Replacement. Mr. Kolb said that this is the local agency agreement outlining the work and responsibilities of the parties. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 6. Before the Board was Consideration of Signature of Documents Nos. 2014- 005, 006, 007 and 008, Bargain and Sale Deeds and Acceptance of Deeds for Lot Line Adjustments with Oregon State University for Property on Bend’s West Side. Susan Ross gave an overview of the items, which have the County deeding and receiving various properties. There is a three-way swap underway, between Robinson Company, OSU-Cascades and the County. Commissioner Baney asked for an explanation of the transfers. Ms. Ross said it is a straight-across exchange with no cash changing hands. The amount of land is small and will help to resolve some encroachment issues due to terrain. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 8, 2014 Page 3 of 5 Commissioner DeBone said that from his visit to the site last year, he assumes this might involve a push-out of dirt onto the neighboring properties. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. __________________________ Before the Board was Consideration of Approval of the Consent Agenda. Commissioner DeBone indicated he has not had a chance to review the minutes. DEBONE: Move approval of all but the minutes. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Consent Agenda Items 7. Board Signature of Resolution No. 2014-002, Transferring Appropriations in the Behavioral Health Fund 8. Approval of Minutes:  Business Meetings: December 11 and 16, 2013  Work Sessions: December 16 and 30, 2013 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 9. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $49,680.52 (two weeks). DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 8, 2014 Page 4 of 5 CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 10. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $2,629.01 (two weeks). DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,255.644.73 (two weeks). DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 12. ADDITIONS TO THE AGENDA None were offered. Being no further items addressed, the meeting adjourned at 10:10 a.m. Anthony DeBone, Vice Chair ATTEST: ~~ Ala~,~ner Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, January 8, 2014 Page 5 of 5 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JANUARY 8,2014 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Board Signature of Resolution No. 2014-001, Initiating the Legalization of Tetherow Road -George Kolb, Road Department Suggested Action: Move Board signature o/Resolution No. 2014-001. 4. CONSIDERATION of Board Signature of Order No. 2014-001, Setting a Hearing Date of February 26 for the Legalization of Tetherow Road -George Kolb, Road Department Suggested Action: Move Board signature o/Order No. 2014-001. 5. CONSIDERATION of Signature of Document No. 2014-001, an Agreement on the Local Bridge Program Project Tetherow RoadlDeschutes River Bridge Replacement -George Kolb, Road Department Suggested Action: Move Board signature o/Document No. 2014-001. Board of Commissioners' Business Meeting Agenda Wednesday, January 8, 2014 Page 1 of5 6. CONSIDERATION of Signature of Documents Nos. 2014-005, 006, 007 and 008, Bargain and Sale Deeds and Acceptance of Deeds for Lot Line Adjustments with Oregon State University for Property on Bend's West Side Susan Ross, Property & Facilities Suggested Action: Move Board signature o/Documents Nos. 2014-005,006, 007 and 008. CONSENT AGENDA 7. Board Signature of Resolution No. 2014-002, Transferring Appropriations in the Behavioral Health Fund I I 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County I ( 12. ADDITIONS TO THE AGENDA I 8. Approval of Minutes: . Business Meetings: December 11 and 16, 2013 . Work Sessions: December 16 and 30,2013 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 10.CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS IBoard of Commissioners' Business Meeting Agenda Wednesday, January 8, 2014 Page 2 of5 I I Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. I I t PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS ] 92.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at J300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Monday, January 6 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, January 8 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Friday, January 10 9:00 a.m. 4 p.m. Annual Board Planning Retreat Tuesday, January 14 1:30p.m. Performance Management Meeting Health II 5:30p.m. Regular Meeting with the City of Redmond Council-Redmond City Hall Wednesday, January 15 9:00 a.m. Performance Management Meeting/Update -Finance Friday" January 17 and Saturday, January 18 8:00a.m. County Legal Counsel Interviews Monday, January 20 Most County offices will be closed to observe Martin Luther King, Jr. Day Board of Commissioners' Business Meeting Agenda Wednesday, January 8, 2014 Page 3 of5 Wednesday, January 22 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) I f Thursday, January 23 9:00 a.m. Performance Management Meeting/Update -Fair & Expo (at FairlExpo) I f Wednesday, January 29 10:00 a.m. Board of Commissioners' Business Meeting I 1:30 p.m. Administrative Work Session -could include executive session(s) I Thursday, January 30 l 9:00 a.m. Performance Management Meeting/Update -Information Technology 1 Tuesday, February 4 I3:30 p.m. Public Safety Coordinating Council Meeting I Wednesday, February 5 I 10:00 a.m. Board of Commissioners' Business Meeting I1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, February 6 9:00 a.m. Performance Management Meeting/Update -Property & Facilities Tuesday, February 1] 9:00 a.m. Performance Management Meeting/Update Information Technology Wednesday, February 12 10:00 a.m. Board of Commissioners' Business Meeting ] :30 p.m. Administrative Work Session could include executive session(s) I I Board of Commissioners' Business Meeting Agenda Wednesday, January 8, 2014 Page 4 of5 I Monday, February 17 Most County offices will be closed to observe Presidents' Day Monday, February 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, February 26 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, February 27 9:00 a.m. Performance Management Meeting/Update -Clerk's Office Wednesday, February 5 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, February 6 9:00 a.m. Performance Management Meeting/Update -Property & Facilities Tuesday, February 11 9:00 a.m. Performance Management Meeting/Update -Information Technology Wednesday, February 12 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. Board of Commissioners' Business Meeting Agenda Wednesday, January 8, 2014 Page 5 of5