HomeMy WebLinkAbout2014-01-29 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Wednesday, January 29, 2014
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JANUARY 29, 2014
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Laurie Craghead, County Counsel; Lori Hill , Mary
Goodwin and Kate Moore, Health Services; David Givans, Internal Auditor;
Cynthia Smidt, Community Development; Timm Schimke, Solid Waste; Cheryl
Circle and Chris Partain, Finance; Jon Stark, Economic Development for Central
Oregon; and approximately 20 other citizens.
Chair Baney opened the meeting at 10:00 a.m.
__________________________
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
The Board brought item #20 up first; thanking Michele Sims of the Bicycle and
Pedestrian Advisory Committee for her service, since she is no longer able to
participate. She was presented with a letter and a plaque.
3. Before the Board was Consideration of Chair Signature of Document No.
2014-021, an Intergovernmental Financial Agreement between the Local
Public Health Department and the Oregon Health Authority regarding the
Financing of Local Public Health Services.
Mary Goodwin explained the item and said this agreement helps with a new way
of doing things on a regional basis. Kate Moore stated the new funding includes
increased behavioral health capacity in the school-based clinics as well.
Minutes of Board of Commissioners’ Business Meeting Wednesday, January 29, 2014
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DEBONE: Move signature.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
4. Before the Board was Consideration of Chair Signature of Document No.
2014-025, an Intergovernmental Financial Agreement between Deschutes
County Health Services – Behavioral Health Division, and the Oregon
Health Authority regarding the Financing of Community Addictions and
Mental Health Services.
Lori Hill explained that this involves an additional six months of funding for
behavioral health services.
DEBONE: Move signature.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
5. Before the Board was Discussion and Consideration of Approval and Chair
Signature of Document No. 2014-029, a Redmond Enterprise Zone
Abatement Extension Agreement (PCC Schlosser).
Jon Stark of EDCO said that this agreement would exp and the enterprise zone
abatement in return for about $1 million further investment in equipment in this
Redmond location, and will be hiring more people to handle the extra work.
The Board is very supportive of the work being done and they are pleased to see
this kind of investment in the region.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, January 29, 2014
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6. Before the Board was Consideration of Board Signature of Order No.
2014-004, Accepting a Resolution and Setting a Date for a Public Hearing
for the Proposed Annexation of Territory into the La Pine Parks and
Recreation District.
Laurie Craghead said this initiates the process for annexing property into the La
Pine Parks & Recreation District. She presented a revised metes and bound
description as an exhibit. She thanked Ken Grantham of the Surveyor’s Office
and Tim Berg of Community Development for helping with this document.
The hearing will be scheduled by signature of this Order. There will be two
elections, one held in the County and one held by the District.
DEBONE: Move approval, with the corrected legal description.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
7. Before the Board was Consideration of Signature of Document No. 2014-
003, a Decision regarding an Appeal by PacifiCorp of the Deschutes County
Historic Landmarks Commission’s Decision Determining that the Entire
Cline Falls Power Plant Site is a Protected Historic Resource.
Cynthia Smidt provided an overview of the item. The document should reflect
the recommendations of the Board. Chair Baney thanked staff for the hard
work on this effort. Commissioner DeBone said that the last finding sums it up
for him, and he read it to the audience. Commissioner Unger is supportive of
the document as written.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
8. Before the Board was Consideration of Chair Signature of Document No.
2014-040, a Notice of Intent to Award Contract Letter for Banking
Services.
Minutes of Board of Commissioners’ Business Meeting Wednesday, January 29, 2014
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Cheryl Circle gave details of the process, and the recommendation is to remain
with the Bank of the Cascades. She listed the members of the committee that
reviewed the applications and other documents.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
9. Before the Board was Consideration of Chair Signature of Document No.
2014-036, a Notice of Intent to Award Contract Letter for Audit Services .
David Givans and Mike Shadrack, member of the Audit Committee, came
before the Board. Seven members of a committee, including members of the
public, reviewed the applications, and their recommendation was unanimous.
DEBONE: Move Chair signature.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
10. Before the Board was Consideration of Board Signature of Document No.
2014-027, a Contract for Development of a Landfill Gas to Energy Project
at Knott Landfill.
Timm Schimke gave an overview of the agreement, which is a sole source
procurement due to the unique services involved. The steam injection process
makes the project viable in this climate. The protest period for others to object
to the contract has passed.
There have been various events held involving the public and a third-party
review was also done, which indicated there is no increased threat to the
environment or people.
The County will receive revenue from this, using a part of the gross amount to
simplify recordkeeping.
Minutes of Board of Commissioners’ Business Meeting Wednesday, January 29, 2014
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There will be at least two more opportunities for the public to be involved;
probably a public hearing and also the land use process. This has great
potential for a lot of things in the future. It reduces the greenhouse gas
emissions and provides an opportunity to use a modern approach that would
otherwise be not affordable for the County.
Commissioner Unger said he is hopeful for this process to help with all the
green waste from the forests. Commissioner DeBone looks forward to seeing
how this works. Chair Baney was thankful for the lengthy process and third-
party review to make sure this is the right thing for the community. There is
significant protection of the County and its citizens. This could reduce the need
for a future landfill site, which is a huge savings to the community.
DEBONE: Move signature of the agreement, subject to final legal review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
__________________________
Before the Board was Consideration of Approval of the Consent Agenda.
Commissioner Unger observed that there are a lot of changes the first of the
year on various volunteer committees. He appreciates the work these people do
in the community. The other Commissioners agreed.
DEBONE: Move approval, with a couple of minor corrections, including page 7
of the December 16 work session minutes, which should indicate that
there were 1,600 targeted lots, but the final number was smaller.
Item #20 was approved at the beginning of the meeting.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
11. Board Signature of Resolution No. 2014-003, Declaring an Intention to
Exchange Real Property (Connors Drive/27th St.)
Minutes of Board of Commissioners’ Business Meeting Wednesday, January 29, 2014
Page 6 of 8
12. Board Signature of a Letter Reappointing Mike Lovely to the Deschutes County
Special Transportation Fund (STF) Advisory Committee, through December 31,
2015
13. Board Signature of a Letter Reappointing Frank Sieglitz to the Spring River
Special Road District Board, through June 30, 2015
14. Board Signature of a Letter Accepting the Resignation of Ann Wiley from the
Forest View Special Road District Board, and Thanking her for her Service
15. Board Signature of a Letter Appointing Daniel Court, Sr. to the Forest View
Special Road District Board, through December 31, 2015
16. Board Signature of a Letter Reappointing Clyde “Bud” Preston to the Forest
View Special Road District Board, through December 31, 2016
17. Board Signature of a Letter Accepting the Resignation of Jay Harris from the
Deschutes County Behavioral Health Advisory Board, and Thanking him for
his Service
18. Board Signature of a Letter Appointing Seth Johnson to the Deschutes County
Behavioral Health Advisory Board, through December 31, 2016
19. Board Signature of Letters Reappointing Kelsey Josi, Robert Marheine, Spring
Olson and Christina Veverka to the Deschutes County Weed Advisory Board,
through December 31, 2016
20. Board Signature of a Letter Accepting the Resignation of Michelle Sims from
the Bicycle and Pedestrian Advisory Committee, and Thanking her for her
Service
21. Board Signature of a Letter Reappointing Frank Mengel to the Newberry
Estates Special Road District Board, through December 31, 2015
22. Board Signature of Letters Thanking William Davidson and Steve Swisher for
their Service on the Children & Families Commission Board
23. Board Board Signature of the Deschutes River Recreation Homesites Special
Road District #1 Board: Accepting the Resignation and Thanking Keith
Peterson for his Service; and Appointing Rodney E. Dieckhoff through
December 31, 2016
24. Signature of Project Wildfire Steering Committee Letters:
Accepting the Resignation of and Thanking Jack Barringer and Stephen
Fitzgerald for their Service;
Minutes of Board of Commissioners’ Business Meeting Wednesday, January 29, 2014
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Appointing Dennis R. Luke and Ed Keith, through December 31, 201 7;
Reappointing Kevin Benton, Anthony DeBone, Patty Gentiluomo, Gary
Marshall, Nathan Garibay and George Chesley, through December 31, 2017
25. Approval of Minutes:
Business Meetings: December 11 and 16, 2013; January 8, 2014
Work Sessions: December 16 and 30, 2013; January 6 and 8, 2014
Performance Management Review Meetings: Health Services Part I
(December 19, 2013) and Road Department (December 3, 2013); and Health
Services Part II (January 14, 2014) and Finance (January 15, 2014)
Joint Meeting with City of Bend: October 7, 2013
Joint Meetings with the City of Sisters: January 3 and August 29, 2013
Joint Meetings with the City of Redmond: January 10, March 14 and July 11,
2013
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
26. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District (three weeks), in
the Amount of $141,084.41.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
27. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District (three
weeks), in the Amount of $36,358.07.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
28. Before the Board was Consideration of Approval of WeekJy Accounts
Payable Vouchers for Deschutes County (three weeks), in the Amount of
$3,797,014.80.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
29. ADDITIONS TO THE AGENDA
Commissioner DeB one said that his mother just retired and will be watching the
meetings more often; and he congratulated her on her retirement.
Being no further items addressed, the meeting adjourned at 10:40 a.m.
DATED this .i..11:J-Day of ~2014 for the
Deschutes County Board of Commissioners.
Tam~
Anthony DeBone, Vice Chair
ATTEST:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, January 29, 2014
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Board of Commissioners’ Business Meeting Agenda Wednesday, January 29, 2014
Page 1 of 8
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JANUARY 29, 2014
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public
hearing will NOT be included in the official record of that hearing.
3. CONSIDERATION of Chair Signature of Document No. 2014-021, an
Intergovernmental Financial Agreement between the Local Public Health
Department and the Oregon Health Authority regarding the Financing of Local
Public Health Services – Lori Hill, Health Services
Suggested Action: Move Chair signature of Document No. 2014-021.
4. CONSIDERATION of Chair Signature of Document No. 2014-025, an
Intergovernmental Financial Agreement between Deschutes County Health
Services – Behavioral Health Division, and the Oregon Health Authority
regarding the Financing of Community Addictions and Mental Health Services
– Lori Hill, Health Services
Suggested Action: Move Chair signature of Document No. 2014-025.
Board of Commissioners’ Business Meeting Agenda Wednesday, January 29, 2014
Page 2 of 8
5. DISCUSSION and Consideration of Approval and Chair Signature of
Document No. 20141-029, a Redmond Enterprise Zone Abatement Extension
Agreement (PCC Schlosser) – Jon Stark, Redmond Economic Development, Inc.
Suggested Action: Move Board signature of Document No. 2014 -029.
6. CONSIDERATION of Board Signature of Order No. 2014-004, Accepting a
Resolution and Setting a Date for a Public Hearing for the Proposed Annexation
of Territory into the La Pine Parks and Recreation District – Laurie Craghead,
County Counsel
Suggested Action: Move Board signature of Order No. 2014-004.
7. CONSIDERATION of Signature of Document No. 2014-003, a Decision
regarding an Appeal by PacifiCorp of the Deschutes County Historic
Landmarks Commission’s Decision Determining that the Entire Cline Falls
Power Plant Site is a Protected Historic Resource – Cynthia Smidt, Community
Development
Suggested Actions: Move signature of Document No. 2014-003.
8. CONSIDERATION of Chair Signature of Document No. 2014-040, a Notice
of Intent to Award Contract Letter for Banking Services – Cheryl Circle and
Christina Partain, Finance
Suggested Action: Move Chair signature of Document No. 2014-040.
9. CONSIDERATION of Chair Signature of Document No. 2014-036, a Notice
of Intent to Award Contract Letter for Audit Services – David Givans, Internal
Auditor; and/or Members of the Audit Committee
Suggested Action: Move Chair signature of Document No. 2014-036.
10. CONSIDERATION of Board Signature of Document No. 2014-027, a
Contract for Development of a Landfill Gas to Energy Project at Knott Landfill
– Timm Schimke
Suggested Action: Move Board signature of Document No. 2014-027.
Board of Commissioners’ Business Meeting Agenda Wednesday, January 29, 2014
Page 3 of 8
CONSENT AGENDA
11. Board Signature of Resolution No. 2014-003, Declaring an Intention to
Exchange Real Property (Connors Drive/27th St.)
12. Board Signature of a Letter Reappointing Mike Lovely to the Deschutes
County Special Transportation Fund (STF) Advisory Committee, through
December 31, 2015
13. Board Signature of a Letter Reappointing Frank Sieglitz to the Spring River
Special Road District Board, through June 30, 2015
14. Board Signature of a Letter Accepting the Resignation of Ann Wiley from the
Forest View Special Road District Board, and Thanking h er for her Service
15. Board Signature of a Letter Appointing Daniel Court, Sr. to the Forest View
Special Road District Board, through December 31, 2015
16. Board Signature of a Letter Reappointing Clyde “Bud” Preston to the Forest
View Special Road District Board, through December 31, 2016
17. Board Signature of a Letter Accepting the Resignation of Jay Harris from the
Deschutes County Behavioral Health Advisory Board, and Thanking him for
his Service
18. Board Signature of a Letter Appointing Seth Johnson to the Deschutes County
Behavioral Health Advisory Board, through December 31, 2016
19. Board Signature of Letters Reappointing Kelsey Josi, Robert Marheine, Spring
Olson and Christina Veverka to the Deschutes County Weed Advisory Board,
through December 31, 2016
20. Board Signature of a Letter Accepting the Resignation of Michelle Sims from
the Bicycle and Pedestrian Advisory Committee, and Thanking her for her
Service
21. Board Signature of a Letter Reappointing Frank Mengel to the Newberry
Estates Special Road District Board, through December 31, 2015
22. Board Signature of Letters Thanking William Davidson and Steve Swisher for
their Service on the Children & Families Commission Board
23. Board Board Signature of the Deschutes River Recreation Homesites Special
Road District #1 Board: Accepting the Resignation and Thanking Keith
Peterson for his Service; and Appointing Rodney E. Dieckhoff through
December 31, 2016
Board of Commissioners’ Business Meeting Agenda Wednesday, January 29, 2014
Page 4 of 8
24. Signature of Project Wildfire Steering Committee Letters:
Accepting the Resignation of and Thanking Jack Barringer and Stephen
Fitzgerald for their Service;
Appointing Dennis R. Luke and Ed Keith, through December 31, 201 7;
Reappointing Kevin Benton, Anthony DeBone, Patty Gentiluomo, Gary
Marshall, Nathan Garibay and George Chesley, through December 31, 2017
25. Approval of Minutes:
Business Meetings: December 11 and 16, 2013; January 8, 2014
Work Sessions: December 16 and 30, 2013; January 6 and 8, 2014
Performance Management Review Meetings: Health Services Part I
(December 19, 2013) and Road Department (December 3, 2013); and Health
Services Part II (January 14, 2014) and Finance (January 15, 2014)
Joint Meeting with City of Bend: October 7, 2013
Joint Meetings with the City of Sisters: January 3 and August 29, 2013
Joint Meetings with the City of Redmond: January 10, March 14 and July 11,
2013
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
26. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District (three weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
27. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District (three weeks)
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
28. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (three weeks)
29. ADDITIONS TO THE AGENDA
Board of Commissioners’ Business Meeting Agenda Wednesday, January 29, 2014
Page 5 of 8
_________ ______________________________________
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org.
_________ ______________________________________
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
______________________________________
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners’ meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Wednesday, January 29
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Tuesday, February 4
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, February 5
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Thursday, February 6
9:00 a.m. Performance Management Meeting/Update – Property & Facilities
Tuesday, February 11
9:00 a.m. Performance Management Meeting/Update – Information Technology
Wednesday, February 12
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Board of Commissioners’ Business Meeting Agenda Wednesday, January 29, 2014
Page 6 of 8
Monday, February 17
Most County offices will be closed to observe Presidents’ Day
Monday, February 24
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Tuesday, February 25
1:00 p.m. Employee Benefits Advisory Committee Meeting
Wednesday, February 26
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Thursday, February 27
9:00 a.m. Performance Management Meeting/Update – Clerk’s Office
Friday, February 28 and Saturday, March 1
8:00 – 5:00 Interviews – Health Services Director candidates
Monday, March 3
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Tuesday, March 4
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, March 5
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Board of Commissioners’ Business Meeting Agenda Wednesday, January 29, 2014
Page 7 of 8
Tuesday, March 11
9:00 a.m. Performance Management Meeting/Update – Adult Parole & Probation (at P&P)
5:30 p.m. Joint Meeting with the City of Redmond Council, Redmond City Hall
Wednesday, March 12
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Monday, March 17
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Monday, March 24
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Tuesday, March 25
1:00 p.m. Employee Benefits Advisory Committee Meeting
Wednesday, March 26
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Thursday, March 27
9:00 a.m. Performance Management Meeting/Update – Human Resources
Monday, March 31
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Board of Commissioners’ Business Meeting Agenda Wednesday, January 29, 2014
Page 8 of 8
Tuesday, April 1
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, April 2
10:00 a.m. Board of Commissioners’ Business Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Thursday, April 3
8:00 a.m. Joint Meeting with City of Sisters Council – Sisters City Hall
10:30 a.m. Performance Management Meeting/Update – Assessor’s Office
_________ ______________________________________
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org.
_________ ______________________________________