HomeMy WebLinkAboutDoc 040 - Intent to Award - Banking SvcsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of January 29,2014
DATE: January 24,2014
FROM: Wayne Lowry Finance Department 541-388-6559
TITLE OF AGENDA ITEM:
"Consideration of Board Signature of Notice ofIntent to Award Contract for Banking Services."
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Provide Deschutes County with necessary Banking Services. These services include depository,
checking, investment and merchant services (credit card processing).
FISCAL IMPLICATIONS:
The revenue from interest earnings has been budgeted. Expenditures from merchant services (credit
card processes) are budgeted to those departments who utilize this service.
RECOMMENDATION & ACTION REQUESTED:
Please see attached "Summary ofRFP Banking Services Procedures". The Banking Services
evaluation committee unanimously makes the recommendation to continue banking services with Bank
of the Cascades. We recommend that the Board of County Commissioners approve the award of
contract for Banking Services to Bank of the Cascades.
ATTENDANCE: Cheryl Circle and Christina Partain, Finance Department
DISTRIBUTION OF DOCUMENTS:
See attached for contact information
Original -Bank of the Cascades
Copies -Sterling Bank, Umpqua Bank, US Bank, and Wells Fargo
Summary ofRFP Banking Services Procedures
Requests for Proposals for banking services for a period of not less than five (5) years and
which will provide for one (1) two-year extension were mailed to all local banks in
November, 2013.
The RFP proposals were due on December 31, 2013 with proposals submitted by Bank of
the Cascades, Sterling Bank, US Bank, Umpqua Bank, and Wells Fargo.
Members of the banking services committee were Wayne Lowry, Cheryl Circle, Christina
Partain, Loni Burk, and Debbie Parrett.
The evaluation criteria consist of the following:
l. Cost of service; overall cost to provide the most efficient
means to manage the County's cash assets. 55%
2. Services provided; ability to provide all of the minimum
requirements and a proven record of technological capabilities, with
plans for continued advancement I innovation. Accessibility to branches
and services. 25%
3. Communication and interpersonal skills; ability to be responsive
on an ongoing basis; a track record of effective working relationships
with clients. Desirable to have existing public sector clients with record of
positive relationships. Understanding the nature and scope of the work
involved and being able to present an effective response to accomplish the
work. 15%
4. Cost and effort impact on the County required implementing changes
proposed by the bank. 5%
5. Financial condition; stability of current conditions and proven track
record of effective management decisions. (Rating is acceptable or
unacceptable). AIU
The banking services committee met on January 8, 2014. The proposals were
distributed and it was determined that the fee schedules for services would need
additional analysis, that each member review the proposals for services provided
and that references would be contacted to determine the relationship of the banking
representatives with current clients.
The committee reconvened January 1 t h 2014. The additional cost analysis was
presented as well as the reference checks. The committee decided to have scoring
of the proposals completed by January 22 nd and meet again on January 23 rd , 2014.
Summary ofRFP Banking Services Procedures
During this meeting the scoring results of all committee members were reviewed
and compiled. Scoring was based on 1 -100, with 100 being the highest score and
1 being the lowest score.
Following the guidelines of the evaluation criteria, the results are as follows:
Bank of the Cascades 92.7
U. S. Bank 82.7
Wells Fargo 74.1
Sterling Bank 60.8
Umpqua Bank 57.1
The banking services committee made the recommendation to continue banking
services with Bank of the Cascades.
Board of Cou Commissioners
P.O. Box 6005 • Bend. OR 97708-6005
1300 NW Wall St. Suite 206 • Bend. OR 97701-1960
[541] 388-6570· Fax [541] 385-3202
www.co.deschutes.or.us
board@co.deschutes.or.us
Tammy Baney
Anthony DeBone
Alan Unger January 29, 2014
Bank of the Cascades
c/o Brooke Garcia, Vice President
Professional Banking Officer
1100 NW Wall Street
Bend OR 97701
Sent via facsimile (541) -385-9190 & First Class Mail
RE: Contract for Banking Services
NOTICE OF INTENT TO AWARD CONTRACT
On January 29,2014 the Board of County Commissioners of Deschutes County,
Oregon, considered proposals for the above-referenced contract. The Board of County
Commissioners determined that the successful proposer for the contract was Bank of
the Cascades of Bend, Oregon.
This Notice of Intent to Award Contract is issued pursuant to Oregon Revised Statute
(DRS) [specify 279B.135 for contracts other than public improvements or 279C.375 for
public improvements]. A copy of this Notice is being provided to each firm or person
that submitted a bid or proposal for the contract. Any firm or person which believes that
they are adversely affected or aggrieved by the intended award of contract set forth in
this Notice may submit a written protest within seven (7) calendar days after the
issuance of this Notice of Intent to Award Contract to the Board of County
Commissioners of Deschutes County, Oregon, at Deschutes Services Building, 1300
NW Wall Street, Bend, Oregon 97701. The seven (7) calendar day protest period will
expire at 5:00 PM on February 5,2014.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
Please refer to Oregon Administrative Rules (OAR) 137-049-0450 for construction
contracts or OAR 137-047-0740 for contracts other than construction. If a protest is
filed, a hearing will be held at 10:00 a.m. on 12th day of February 2014 before the Board
of County Commissioners of Deschutes County Oregon, acting as the Contract Review
Board, in the Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the County unless the Board of
County Commissioners, for good cause, rescinds this Notice before the expiration of the
protest period. The successful bidder or proposer on a Deschutes County contract is
required to execute four (4) copies of the Contract, which will be provided when the
contract is negotiated. In addition to the execution of Contract, the contractor will be
required to provide one or more certificates of insurance together with endorsements
naming Deschutes County as an additional insured.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Deschutes County
Legal Counsel Bend, OR 97701, telephone (541) 388-6625 or FAX (541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Tammy Baney, Chair
cc w/enc: Transmitted by Facsimile and First Class Mail on January 29, 2014 to all Proposers (3
pages)
Contract for Banking SelVices
Proposers List
(Alphabetical)
Bank of the Cascades
Brooke Garcia
Vice President
Professional Banking Officer
1100 NW Wall Street
Bend OR 97701
(541) 617-3590 fax: (541) 385-9190
Sterling Bank
Michelle M. Erickson
VP and Team Leader
805 SW Broadway, Suite 2240
Portland OR 97205
(503) 227-3527 fax: (503) 228-2954
Umpqua Bank
Diane Harrild
Vice President
Deposit Relationship Manager
400 SW Bluff Suite 100
Bend OR 97702
(541) 312-4803 fax: (541) 617-8951
US Bank
Patrick Ranspot
Vice President
Relationship Manager
111 SW 5th Ave Suite 550
Portland OR 97204
(503) 275-4870 fax: (503) 275-7565
Wells Fargo
Mark Hudspeth
Senior Vice President
Wells Government & Institutional Banking
1300 Fifth Avenue, 5th Floor
Portland OR 97201
(503) 886-4914 fax: (887) 814-2007