HomeMy WebLinkAboutDoc 045 - Intent to Award - Fuels TreatmentDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 5,20141
J DATE: 1/27/14
FROM: Ed Keith Forestry 322-71171
TITLE OF AGENDA ITEM: II Consideration of Board signature of Document No. 2014-045
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County has utilized a qualified pool of fuels reduction contractors for several years. 1
I
j Contractors submit proposals for service categories they are intersted in performing and if qualified are
placed in a pool and sign a retainer agreement. As specific projects are identified the County Forester
negoiates bids with those contractors and those projects are then awarded through a personal services
contract.
FISCAL IMPLICATIONS:
For the remainder of the 2014 fiscal year it is anticipated that approximately $75,000 of fuels reduction
work will be awarded to contractors in this pool. Depending on grant funding approximately $100,000
to $200,000 may be awarded to contractors in this pool for the remainder of the calendar year when the
pool will be due to be re-advertised. All contracts awarded to this pool are funded through grants.
RECOMMENDATION & ACTION REQUESTED:
Approve and sign "Notice of Intent to Award" letter. Authorize County Forester to sign individual
retainer agreements with the contractors listed in the letter.
ATTENDANCE: Ed Keith
DISTRIBUTION OF DOCUMENTS:
Contact Ed Keith when signed letter is available to mail. Once signed retainer agreements will be
returned to Administration for recording.