HomeMy WebLinkAboutRes 005 - Transfer Appropr - I T ReserveDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 12,2014
Please see directions for completing this document on the next page.
DATE: January 22, 2014
FROM: Wayne Lowry .~(' Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-005, transferring appropriation from General Fund
Contingency to the Information Technology (IT) Reserve Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-005. It has been determined that the software and hardware used to
back up the County's computer files should be replaced at the same time other elements of the County's
IT system are being upgraded/replaced. Resources are available in the IT Reserve Fund. This was not
anticipated at the time the FY 2014 budget was prepared.
FISCAL IMPLICATIONS:
RECOMMEND A TION & ACTION REQUESTED:
Approval and signature of Resolution #2014-005.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2013-2014 RESOLUTION NO. 2014-005 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-4500-501.97-01 Deschutes County General Fund, Non-Departmental,
Contingency $ 55.000
TO: 661-0900-419.94-41 Deschutes County IT Reserve Fund,
Computer Hardware $ 45,000
TO: 661-0900-419.94-43 Deschutes County IT Reserve Fund,
Computer Software $ 10,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of February, 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY. Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 1OF I·RESOL\;TIO'l NO. 2014·005 (02/12/2014)
Lacy Nichols
From: Kevin Furlong
Sent: Tuesday. December 24,201310:44 AM
To: Wayne Lowry
Cc: Lacy Nichols; Jeanine Faria
Subject: Requesting A Resolution For Board Of Commissioner Approval
Attachments: Unitrends_Appropriation Transfer Fund 661.xls
Wayne,
I've been working with Jeanine regarding an upcoming purchase. Unfortunately, I did not properly forecast the time
period in which I wish to make this purchase. However, Jeanine has advised me regarding what I need to do in order to
proceed.
With that advise in mind, I am requesting that Finance please prepare a resolution for Board approval. And, I have
attached a spreadsheet that describes a appropriation transfer request along with the reason I'm citing it is needed.
Thank you for your consideration,
Kevin Furlong
Technology Division Manager
Information Technology Department
Mailing: P.O. Box 6005 I Bend, Oregon 97708-6005 Deschutes County
Ph: 541-388-6529
kevin.furlong@co.deschutes.or.us
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 001-4500-501.97-01
2 661-0900-419.94-41
3 661-0900-419.94-43
TOTAL
Category Description
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Continency Contingency
Capital Outlay Computer Hardware
Capital Outlay Computer Software
Current
Budgeted
Amount To (From)
Revised
Budget
8,285,855 (55,000) 8,230,855
-45,000 45,000
-10,000 10,000
8,285,855 -8,285,855
A transfer of appropriation is required for the following reason and will be used for the following purpose:
It has been determined that the software and hardware used to back up the County's computer files should be replaced at the same
time other elements of the County's IT system are being upgraded/replaced. Resources are available in the IT Reserve Fund. This was
not anticipated at the time the FY 2014 budget was prepared.
Additional Capital Outlay appropriation is required.
Fund:
Dept:
Requested by:
Date:
IT Reserve
IT
Joe Sadony