HomeMy WebLinkAboutRes 025 - Surplus Property - ClerkDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 12, 2014
Please see directions for completing this document on the next page.
DATE: February 5, 2014.
FROM: Nancy Blankenship. Clerk's Office 541-388-6544
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Resolution No. 2014-025, Declaring certain personal property
surplus and directing disposition.
PUBLIC HEARING ON THIS DATE? NO.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County Clerk's office requests certain personal property be declared surplUS. The Clerk's
office no longer uses certain equipment. The equipment would be donated to an organization in
compliance with County Code Section 2.37.110 (7) or be disposed of under Deschutes County Code
Section 2.37.11O(B), Disposal of Property with Minimal Value.
Deschutes County Clerk's office has two election ballot envelope sorting hutches that are no longer
utilized. These items were built in-house, many years ago. There are no records of what the units cost to
construct and they are approximately twenty years old. They were used to hand-sort ballot envelopes by
precinct. The County now has a Bell Howell Mail Sorter that precinct sorts the ballot envelopes
automatically while taking a digital image of the signature side of the ballot envelope for signature
verification. The Clerk's office does have a third unit that is still used.
There is no book value to the hand-sorting hutches being proposed to be declared surplus.
FISCAL IMPLICATIONS:
None.
RECOMMENDATION & ACTION REQUESTED:
Recommend approval and signature of Resolution No. 2014-025, Declaring certain personal property
surplus and directing disposition.
ATTENDANCE: Nancy Blankenship, County Clerk
DISTRIBUTION OF DOCUMENTS:
Please return a copy of the signed Resolution to Nancy Blankenship, County Clerk.
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LEGAL COUNSEL·
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Declaring Certain Personal Property *
Surplus and Directing Disposition. * RESOLUTION NO. 2014-025
*
WHEREAS, certain personal property described as two election ballot envelope sorting hutches as used
election equipment owned by Deschutes County are no longer needed by Deschutes County; and
WHEREAS, the Board of County Commissioners (the "Board") finds it to be in the public interest to
sell or donate the personal property described as two election ballot envelope sorting hutches to a government
organization that serves voters or to dispose of said equipment, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. The personal property described as two election ballot envelope sorting hutches are hereby
declared to be surplus property of Deschutes County.
Section 2. The Deschutes County Clerk will sell or donate the equipment to an organization in
compliance with County Code Section 2.37.110(A)(7) or dispose of the equipment in compliance with County
Code Section 2.37.l10(B).
Section 3. The County Clerk is authorized to sign documents to transfer ownership.
Section 4. This resolution shall take effect immediately upon its adoption and signing by the Board of
County Commissioners.
DATED this __day of February, 2014.
BOARD OF COUNTY COMMISSIONERS
OFDESCHUTESCOUNTY,OREGON
TAMMY BANEY, Chair
ANTHONY (TONY) DEBONE, Vice Chair
ATTEST:
Recording Secretary ALAN UNGER, Commissioner