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Home My WebLink About2014-02-26 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, February 26, 2014 Page 1 of 7 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, FEBRUARY 26, 2014 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Tammy Baney and Alan Unger; Commissioner Anthony DeBone was away on business. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Laurie Craghead, County Counsel; Wayne Lowry, Finance; Anna Johnson, Communications; Matt Martin, Community Development; George Kolb, Road Department; and approximately thirty other people. Chair Baney opened the meeting at 10:04 a.m. __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT The Board addressed item #6 first. The Board acknowledged their Secretary, Bonnie Baker’s fifteen years of service to the County. 3. Before the Board was Consideration of Board Signature of Resolution No. 2014-028, Approving the Issuance of Hospital Revenue Bonds by the Hospital Facility Authority of Deschutes County. Doug Goe, Bond Counsel to the Hospital Facility Authority, and Karen Shepherd of St. Charles Healthcare Systems, came before the Board. Mr. Goe gave an overview of the item. Minutes of Board of Commissioners’ Business Meeting Wednesday, February 26, 2014 Page 2 of 7 Under federal tax laws, nonprofits such as St. Charles cannot directly take advantage of tax-exempt bonds, so a public entity is required to do so on behalf of the hospital. The HFA was created for this purpose, for the occasionally issuance of these bonds. There is no liability to any public body. A public hearing is required before these types of bonds can be issued. Chair Baney said it was not noticed as a public hearing today. Mr. Goe clarified that the public hearing was held by the Hospital Facility Authority yesterday, and a report of that hearing has been provided. Commissioner Unger is Chair of the HFA and conducted the hearing. Commissioner Unger asked for a review of the purpose of the bond. Ms. Shepherd said the amount will not exceed $80 million, and will be for projects in the three regional counties. Prineville will get a replacement facility ($30 million). Madras’ facility will be remodeled for surgical and other purposes ($12-13 million). Bend’s facility will have some remodeling done and will enhance the cancer center, and there may be small projects in Redmond as funding allows. They have not done a bond since 2008. Chair Baney thanked SCMC for its work in the region and for the responsive and complete services provided. Commissioner Unger added that SCMC also strongly supports the economic health of the communities here. UNGER: Move approval. BANEY: Second. VOTE: UNGER: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of a Public Hearing and Consideration of Board Signature of Order No. 2014-002, Completing the Legalization Process of Tetherow Road. George Kolb gave an overview of the item. Tetherow Road was established in 1879 in Wasco County, again in 1892, but it is impossible to determine what the center lines were at that time. This will legalize where the road actually is at this time. There has been one question from someone who was curious about the process. And a couple of residents have asked what is happening with the bridge. This completes the legalization and provides a center line in case they have to buy any property along the road for the future bridge improvement. Minutes of Board of Commissioners’ Business Meeting Wednesday, February 26, 2014 Page 3 of 7 He spoke with the homeowners there and there will be a public meeting to show the residents the proposed design and go over the timeframe. Commissioner Unger reiterated that they are replacing the bridge. A Redmond Fire and Rescue person told him they can’t cross the current bridge, so this is on the right track. Chair Baney opened the hearing at this time. Valerie Wright lives in the area, and she had questions about the bigger plan, whether the bridge will remain a single lane and not become a big traffic bridge. She also asked about load limits. There are some choke points leading down to the bridge area and those need to be considered. Mr. Kolb said they are looking at a two-lane bridge, designed to federal standards. They do not have a final design at this point. This will be brought to the public for input. There may be two lanes and a walkway, and there will not be road improvements on either side. It will be longer to open up the wetlands area of the river. Ed Stabb is the principal property owner in the area, and owns large acreage next to the bridge. He said they need to have input from natural resources groups, the public and others. There is a lot of pedestrian traffic. It needs to be people and horse friendly. Also, they will want to make sure there is not a lot more truck traffic due to this, in particular gravel trucks. They want to be sure the residents’ needs are integrated into this plan. Mr. Kolb asked for e-mails from citizens so he can get their input. Being no further testimony, Chair Baney closed the public hearing at this time. UNGER: Move approval of the Order. BANEY: Second. VOTE: UNGER: Yes. BANEY: Chair votes yes. •1 .~•'I '!1 .< 1 5. Before the Board was Consideration of First and Second Readings and 1 ! Adoption, by Emergency, of Ordinance No. 2014-005, a Comprehensive I ,j Plan Amendment to Expand the Bend UGB to Accommodate a New · ~ •,• ~ Middle School. ~ 1 Matt Martin gave an overview of request from the Bend-La Pine School i District. There has been no opposition, the Hearings Officer approved the i ~ I change, and there have been no appeals. The request is for adoption by emergency because student populations exceed what is appropriate, and with continued growth, they would like this to be adopted quickly to meet construction timelines. 1 Sharon Smith gave a brief PowerPoint presentation to show the audience on the plans and designs for the new school. 1! UNGER: Move first and second readings, by title only. 1 BANEY: Second. I VOTE: UNGER: Yes. I BANEY: Chair votes yes. 1 ~ I ~ Chair Baney did the first and second readings, by title only. i ·•t .~ I UNGER: Move adoption of Ordinance No. 2014-005, by emergency. 1 BANEY: Second. 1 I~ , VOTE: UNGER: Yes. BANEY: Chair votes yes. 6. Before the Board was Consideration of a Public Hearing and Consideration of Signature of Order No. 2014-005, Ordering that a Measure to Approve the Annexation of Proposed Territory into the La Pine Parks and Recreation District be Placed on the May 20, 2014 Ballot. Laurie Craghead explained that Bob Shultz, the Director of La Pine Park & Recreation District, will make a statement. The Board can open the public hearing, but his would be the sole testimony. The Park & Rec Board has officially decided to withdraw this request for action. Minutes of Board of Commissioners' Business Meeting Wednesday, February 26,2014 Page 4 of7 Bob Shultz said that they have taken some time to reconsider this, and perhaps got ahead of themselves. They are looking at a year to work with the public to make sure this is what the community wants. They will approach this at a later time if there is enough interest to pursue it. The District will be meeting with people in various public forums to get testimony and opinions from them. Ms. Craghead said that the best course of action is to close the hearing and let I the District begin its outreach to the public. I I r I• Before the Board was Consideration of Approval of the Consent Agenda. Chair Baney asked that they remove the legislative updates since those have not yet been reviewed. UNGER: Move approval of the Consent Agenda, with that change. BANEY: Second. VOTE: UNGER: Yes. BANEY: Chair votes yes. Consent Aeenda Items 7. Board Signature of Document No. 2014-048, a Grant Agreement with EDCO (Economic Development for Central Oregon) 8. Signature of Document No. 2014-068, Amending Document No. 2012-599, an Agreement with WEBCO, Extending the Contract Term 9. Board Approval ofa Promissory Note and Loan to the Alfalfa Fire District 10. Board Signature of Resolution No. 2014-019, Appropriating a New Grant in the Commission on Families and Children Fund 11. Board Signature of Resolution No. 2014-020, Appropriating a New Grant in the Parole & Probation Fund 12. Board Signature of Resolution No. 2014-021, Transferring Appropriations in the Community Development Fund 13. Board Signature of Resolution No. 2014-022, Appropriating a New Grant in the Behavioral Health Fund 14. Board Signature of Resolution No. 2014-023, Transferring Appropriations in the General County Projects Fund Minutes of Board of Commissioners' Business Meeting Wednesday, February 26,2014 Page 5 of7 Minutes of Board of Commissioners’ Business Meeting Wednesday, February 26, 2014 Page 6 of 7 15. Board Signature of Resolution No. 2014-024, Transferring Appropriations in the OHP-Mental Health Services Fund 16. Board Signature of Resolution No. 2014-027, Appropriating a New Grant in the Behavioral Health Fund 17. Board Signature of a Letter Reappointing Toni Williams to the Vandevert Acres Special Road District Board, thorough December 31, 2016 18. Board Signature of a Letter Accepting the Resignation of Sandy Conaway from the Weed Advisory Board, and Thanking her for her Service 19. Board Signature of Letters relating to the Pinewood Country Estates Special Road District Board: Accepting the Resignation of and Thanking John Carrigg and Terry Reed for their Service; Reappointing Lee Landice through December 31, 2015; Appointing Dennis Smeage through December 31, 2014 20. Approval of Minutes:  Business Meeting: February 5, 2014  Work Session: February 5, 2014  Legislative Updates: February 12 and 19, 2014  Performance Management Meeting Minutes: I.T., February 12; Property & Facilities, February 6, 2014 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 21. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District, for Two Weeks in the Amount of $18,835.28. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 22. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District, for Two Weeks in the Amount of $2,075.48. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 23. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County, for Two Weeks in the Amount of $2,144,531.07. UNGER: Move approval, subject to review. BANEY: Second . VOTE: UNGER: Yes. BANEY: Chair votes yes. 24. ADDITIONS TO THE AGENDA Being no other items brought before the Board, the meeting adjourned at 10:40 a.m. j /-{0 DA TED this ____ 2014 for the ....-Day of vn we U- Deschutes Couuty Board of commiSSioners~ Tammy Baney, C r Anthony DeB one, Vice Chair ATTEST: Alan Unger, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, February 26, 2014 Page 7 of7 BOARD OF COMMISSIONERS' MEETING REOUEST TO SPEAK Agenda Item ofInterest _~_._---.;;;;tJD.~~==--______ Date ~./JJ.o -1'-( --~~~~---n~~~~----------- E-mail addreSsv.J.. cre......<?/a.wyer.I'E1F&-~J . c~ D In Favor ~NeutrallUndecided D Opposed Submitting written documents as part oftestimony? D Yes ~o Name lj)l:>rk. ...JAMS ~ Ol"l ......... ,...~ ..J4,...sJ Phone#s 6=¥'3~.3." 01( 9 BOARD OF COMMISSIONERS' MEETING REQUEST TO spEAK Ad~S __~~_+.F-~~---~+_~~-~------------- Agenda Item ofJnterest ~v'1)\.r ~",J Date 2/2.,,/,4 Name ______-=~__~~~~--~------~----- D ~--z7 5~ Phone #s ___ __-----!../..;;;..e......::tj=-S-:;F-"54t~-~2...=.8.........,o _______ E-mail address __~~.!-:-=i>:::....."f...!.....e.=.....::;...::~.....:....y'\Il_?""Yl_.-.:~:....:::@~~~JV'\_o........:....~_\....;;.t_~"""="""':"";;'·--l-- D In Favor D NeutrallUndecided D Opposed Submitting written docume1)ts as part of testimony? DYes D No -----~ --BOARD j COMMISSIONE~:MEETING REQUEST TQ SPEAK Agenda Item oflntMest Ed V fJ pfJI!.-'I -r;-y&~1 t5,tit;. Date .:t -U ~(l Name +tP (rLltt;;/( ..v-l( Address ~~~~~~~~~~~~~----~~--~ gu,Jf«dtZ-. f7 Phone#s 51! 0/ !:zJ3 -!;',/L ..., r E-mail address II /J ,) k, f22 fJ1 S ~, C-eJ.~ D . In Favor D NeutrallUndecided [B-Opposed Submitting written documents as part of testimony? D Yes en No West Bend Middle School UGB Amendment and Annexation Annexation Area Conceptual Rendering Preliminary Rendering Preliminary Rendering Preliminary Rendering Preliminary Rendering Public Improvements Questions? Opening Fall 2015 Board of Commissioners’ Business Meeting Agenda Wednesday, February 26, 2014 Page 1 of 6 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, FEBRUARY 26, 2014 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the official record of that hearing. 3. CONSIDERATION of Board Signature of Resolution No. 2014-028, Approving the Issuance of Hospital Revenue Bonds by the Hospital Facility Authority of Deschutes County – Karen Shepherd, Jennifer Welander and Doug Goe, Representing St. Charles Health Systems Suggested Action: Move Board signature of Resolution No. 2014-028. 4. A PUBLIC HEARING, and Consideration of Board Signature of Order No. 2014-002, Completing the Legalization Process of Tetherow Road – George Kolb, Road Department Suggested Action: Open public hearing and consider testimony; move Board signature of Order No. 2014-002. Board of Commissioners’ Business Meeting Agenda Wednesday, February 26, 2014 Page 2 of 6 5. CONSIDERATION of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2014-005, a Comprehensive Plan Amendment to Expand the Bend UGB to Accommodate a New Middle School – Matt Martin, Community Development Suggested Actions: Move first and second readings and adoption, by emergency, of Ordinance No. 2014-005. 6. A PUBLIC HEARING and Consideration of Signature of Order No. 2014- 005, Ordering that a Measure to Approve the Annexation of Proposed Territory into the La Pine Parks and Recreation District be Placed on the May 20, 2014 Ballot – Laurie Craghead, County Counsel PLEASE NOTE! As of February 25, this item will be formally withdrawn from consideration by the La Pine Parks & Recreation District, until a future date (not yet established). The item will not be considered for action, and no testimony will be taken at this time. CONSENT AGENDA 7. Board Signature of Document No. 2014-048, a Grant Agreement with EDCO (Economic Development for Central Oregon) 8. Signature of Document No. 2014-068, Amending Document No. 2012-599, an Agreement with WEBCO, Extending the Contract Term 9. Board Approval of a Promissory Note and Loan to the Alfalfa Fire District 10. Board Signature of Resolution No. 2014-019, Appropriating a New Grant in the Commission on Families and Children Fund 11. Board Signature of Resolution No. 2014-020, Appropriating a New Grant in the Parole & Probation Fund 12. Board Signature of Resolution No. 2014-021, Transferring Appropriations in the Community Development Fund 13. Board Signature of Resolution No. 2014-022, Appropriating a New Grant in the Behavioral Health Fund 14. Board Signature of Resolution No. 2014-023, Transferring Appropriations in the General County Projects Fund Board of Commissioners’ Business Meeting Agenda Wednesday, February 26, 2014 Page 3 of 6 15. Board Signature of Resolution No. 2014-024, Transferring Appropriations in the OHP-Mental Health Services Fund 16. Board Signature of Resolution No. 2014-027, Appropriating a New Grant in the Behavioral Health Fund 17. Board Signature of a Letter Reappointing Toni Williams to the Vandevert Acres Special Road District Board, thorough December 31, 2016 18. Board Signature of a Letter Accepting the Resignation of Sandy Conaway from the Weed Advisory Board, and Thanking her for her Service 19. Board Signature of Letters relating to the Pinewood Country Estates Special Road District Board: Accepting the Resignation of and Thanking John Carrigg and Terry Reed for their Service; Reappointing Lee Landice through December 31, 2015; Appointing Dennis Smeage through December 31, 2014 20. Approval of Minutes:  Business Meeting: February 5, 2014  Work Session: February 5, 2014  Legislative Updates: February 12 and 19, 2014  Performance Management Meeting Minutes: I.T., February 12; Property & Facilities, February 6, 2014 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 21. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District, for Two Weeks CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 22. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District, for Two Weeks RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 23. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County, for Two Weeks Board of Commissioners’ Business Meeting Agenda Wednesday, February 26, 2014 Page 4 of 6 24. ADDITIONS TO THE AGENDA _________ ______________________________________ Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. _________ ______________________________________ PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. ______________________________________ FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners’ meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Wednesday, February 19 7:30 a.m. Legislative Update (Conference Call) Friday, February 21 5:30 p.m. Sisters Area Chamber of Commerce Mardi Gras Event – Five Pine Lodge Monday, February 24 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, February 25 1:00 p.m. Employee Benefits Advisory Committee Meeting Wednesday, February 26 7:30 a.m. Legislative Update (Conference Call) 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Board of Commissioners’ Business Meeting Agenda Wednesday, February 26, 2014 Page 5 of 6 Thursday, February 27 9:00 a.m. Performance Management Meeting/Update – Clerk’s Office Friday, February 28 and Saturday, March 1 8:00 – 5:00 Interviews – Health Services Director candidates Monday, March 3 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, March 4 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, March 5 7:30 a.m. Legislative Update (Conference Call) 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, March 11 7:30 a.m. Real Estate Forecast Breakfast, at the Riverhouse 10:30 a.m. National Public Health Advisory Board Meeting – at Health Department 5:30 p.m. Joint Meeting with the City of Redmond Council, Redmond City Hall Wednesday, March 12 7:30 a.m. (tentative) Legislative Update (Conference Call) 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, March 17 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Board of Commissioners’ Business Meeting Agenda Wednesday, February 26, 2014 Page 6 of 6 Tuesday, March 18 8:00 a.m. Performance Management Meeting/Update – Adult Parole & Probation (at P&P) Monday, March 24 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, March 25 1:00 p.m. Employee Benefits Advisory Committee Meeting Wednesday, March 26 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, March 27 9:00 a.m. Performance Management Meeting/Update – Human Resources Monday, March 31 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, April 1 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, April 2 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, April 3 8:00 a.m. Joint Meeting with City of Sisters Council – Sisters City Hall 10:30 a.m. Performance Management Meeting/Update – Assessor’s Office