HomeMy WebLinkAboutDoc 126 - Intent to Award - Cell 6 EngineeringDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 5, 2014
DATE: February 27,2014.
FROM: Timm Schimke. Solid Waste 317-3177
TITLE OF AGENDA ITEM:
Consideration of approval of Notice ofIntent to Award Contract for Engineering Services associated
with the construction of Cell 6 at Knott Landfill
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
The Department of Solid Waste solicited for proposals to provide engineering services including design
services, production of contract specifications, assistance during bidding and construction oversight for
the above referenced project. Three finns responded to our solicitation. A selection committee
consisting of 4 people including one from outside the department scored and ranked the proposals using
criteria specified in the request for proposals. A table is attached showing the results of the process.
FISCAL IMPLICATIONS:
The final negotiated fee for the proposed work is $325,717.00 .This fee is comparable to fees for these
services on past cell construction projects. Sufficient funds are available in the current fiscal year for
the project.
RECOMMENDATION & ACTION REQUESTED:
G Friesen Associates, Inc. was the highest ranked finn by each of the selection committee members.
They have extensive knowledge and experience at our landfill and provided a very thorough,
comprehensive scope of work in their proposal. I recommend approval of signature of intent to award
contract to G Friesen Associates, Inc.
ATTENDANCE: Timm Schimke
DISTRIBUTION OF DOCUMENTS:
Fax and first class mail copies of the intent to award letter to 3 finns listed at the end of the intent to
award doculment. One copy to Solid Waste Department please.
[March 5, 2014]
Sent via facsimile (866) 533-5543 & First Class Mail
G. Friesen Associates, Inc.
4088 Orchard Drive
Lake Oswego, OR 97035
RE: Knott Landfill Cell 6 Engineering Services
NOTICE OF INTENT TO AWARD CONTRACT
On Wednesday March 5, 2014, the Board of County Commissioners of Deschutes
County, Oregon, considered proposals for the above-referenced project. The Board of
County Commissioners determined that the successful proposer for the project was G.
Friesen Associates, Inc. of Lake Oswego, Oregon. The maximum compensation for the
specified services is Three Hundred and Twenty-Five Thousand, Seven Hundred and
Seventeen and 00/100 Dollars ($325,717.00)
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative
Rule (OAR) 137-047-0610. A copy of this Notice is being provided to each firm or
person that submitted a bid or proposal for the project. Any firm or person which
believes that they are adversely affected or aggrieved by the intended award of contract
set forth in this Notice may submit a written protest within seven (7) calendar days after
the issuance of this Notice of Intent to Award Contract to the Board of County
Commissioners of Deschutes County, Oregon, at Deschutes Services Building, 1300
NW Wall Street, Bend, Oregon 97701. The seven (7) calendar day protest period will
expire at 5:00 PM on Wednesday, March 13, 2014.
G. Friesen Associates, Inc.
March 5, 2014
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
If a protest is filed, a hearing will be held at 10:00 a.m. on March 12,2014 before the
Board of County Commissioners of Deschutes County Oregon, acting as the Contract
Review Board, in the Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon
97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the County unless the Board of
County Commissioners for good cause, rescinds this Notice before the expiration of the
protest period. The slJccessful bidder on a Deschutes County project is required to
execute three (3) copies of the Contract, which will be provided when the bids are
finally determined. In addition to the execution of Contract, the contractor will be
required to provide a performance bond, payment bond, and certificate(s) of insurance
with endorsements naming Deschutes County as an additional insured.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to the Contractor
along with a notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Deschutes County
Legal Counsel Bend, OR 97701, telephone (541) 388-6625 or FAX (541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Tammy Baney, Chair
Enclosures: OAR 137-303-0104
cc w/enc: Transmitted by First Class Mail, Facsimile and E-Mail on March 5,2014 to
See attached List
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Proposer's List
Knott Landfill Cell 6 Engineering Services
G. Friesen Associates, Inc.
4088 Orchard Drive
Lake Oswego, OR 97035
Tel: (503) 635-1233
Fax: (866) 533-5543
E-mail: gerrv@gfriesen.com
Geo-Logic Associates
803 SW Industrial Way, Suite 211
Bend, OR 97702
Tel: (541) 678-5733
Fax: No Fax Machine
E-mail: aogorzalek@geo-ligic.com
GC Environmental, Inc.
107 SE Washington Street
Portland, OR 97214
Tel: (503) 234-7984
Fax: (503) (503) 231-6485
E-mail: dwaineo@gc-environmental.com
Scoring Summary
Knott Landfill Cell 6 Engineering Services Proposals
Firm
G, Friesen
Associates
GC
Environmental
Geologic
Criteria
Firm Experience,
Capabilities &
Resources
Projectteam~-&~-~
Subconsultant
Experience
Project Understanding
and Thoroug~ness
Clarity and Organization
gf Proposal
Total
Firm Experience,
Capabilities &
Resources
project Team &
Subconsultant
Experience
P~r6Iect·Understanding
and Thoroughness
Clarity and Organization
of Proposal
Total'
Firm Experience,
Capabilities &
Resources
Prolecfteam &~
Subconsultant
Experience
Project Understanding
and Tho~()ughness
Clarity and Organization
of Proposal
total~ -_.
Chris Doty
Deschutes
Count)' Public
. Score· r Rank'
I Overall
Score I Rank
379
1
239
3
308
2