HomeMy WebLinkAboutRes 030 - Transfer Appropr - Fair-Expo FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 24, 2014
Please see directions for completing this document on the next page.
DATE: March 10,2014
FROM: Wayne Lowry ~,( Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-030, transfer of appropriation within the Deschutes
County Fair & Expo Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-030. In order to be in compliance with current code requirements,
the Fair & Expo Center needed to replace/upgrade both the Security and the Fire Alarm/Suppression
systems. In addition, various other Materials & Services expenditures are projected to exceed the
amounts currently budgeted for FY 2014. Additional appropriation is required in the Materials &
Services category.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Materials & Services in the Fair & Expo Fund for
$184,200 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-030.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Dan Despotopulos, Fair & Expo Director 548-2711
REVIEWED
LEGAL COUNSEL
For Recording Stamp Onl
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2013-2014 * RESOLUTION NO. 2014-030
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Fair & Expo Director requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the foHowing transfers of appropriations be made:
FROM: 618-9600-501.97-01 Deschutes County Fair & Expo Center,
Contingency $ 184,200
TO: 618-9600-453.33-99 Deschutes County Fair & Expo Center,
Contracts $ 4,200
TO: 618-9600-453.34-20 Deschutes County Fair & Expo Center,
Temp Help-Admin, Management, Office $ 15,000
TO: 618-9600-453.34-23 Deschutes County Fair & Expo Center,
Security Services $ 2,000
TO: 618-9600-453.41-10 Deschutes County Fair & Expo Center,
Water & Sewer $ 5,500
TO: 618-9600-453.42-30 Deschutes County Fair & Expo Center,
Grounds Upkeep, Landscape $ 8,000
TO: 618-9600-453.43-20 Deschutes County Fair & Expo Center,
Building/Grounds Repair & Maintenance $ 105,000
TO: 618-9600-453.43-25 Deschutes County Fair & Expo Center,
Vehicle Repair & Maintenance $ 7,500
PAGE 1 OF 2·RESOLUTION NO, 20 J4·030 (03/24/14)
TO: 618-9600-453.53-10 Deschutes County Fair & Expo Center,
Communications/Telephone $ 4,000
TO: 618-9600-453.62-10 Deschutes County Fair & Expo Center,
Energy/Electricity $ 20,000
TO: 618-9600-453.62-20 Deschutes County Fair & Expo Center,
Gasoline/Diesel/Oil $ 9,000
TO: 618-9600-453.66-50 Deschutes County Fair & Expo Center,
Minor Tools & Equipment $ 4,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DA TED this ____th day of March, 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
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TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2-RESOLLTION NO. 2014-030 (03/24/14)
Lacy Nichols
From: Dan Despotopulos
Sent: Tuesday, March 04,201410:02 AM
To: Wayne Lowry; Lacy Nichols
Cc: Jeanine Faria
Subject: transfer
Attachments: 20140304124541. pdf
Wayne:
Please see the attached transfer.
Thanks,
Dan
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Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 618-9600-453.33-99
2 618-9600-453.34-20
3 618-9600-453.34-23
4 618-9600-453.41-10
5 618-9600-453.42-30
6 618-9600-453.43-20
7 618-9600-453.43-25
8 618-9600-453.53-10
9 618-9600-453.62-10
10 618-9600-453.62-20
11 618-9600-453.66-50
12 618-9600-501.97-01
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Materials & Services Contract
Materials & Services Temp Help
Materials & Services Security Services
Materials & Services Water & Sewer
Materials & Services Grounds Upkeep, Landscape
Materials & Services Building/Grounds R & M
Materials & Services Vehicle Repair & Maintenance
Materials & Services Telephone
Materials & Services Electricity
Materials & Services Gasoline
Materials & Services Minor Tools & Equipment
Contingency Contingency
Current
Budgeted Revised
Amount To (From) Budget
15,000 4.200 19,200
1,000 15,000 16,000
-2,000 2.000.
13,000 5,500 18.500
5.000 8,000 13.000
35.000 105.000 140.000 J
2.000 7.500 9,500
6.500 4.000 10,500
160,000 20000 180.000 !
9,000 9.000 18.000 • -4,000 4.000
234.613 (184,200) 50,413
481,113 -481,113
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The Security and the Fire Alarm/Suppression Systems needed to be replaced I upgraded in order to meet current code requirements.
Also, various other Materials & Services expenditures are projected to exceed the amounts used for preparing the FY 2014
budget. Additional appropriation is required in the Materials & Services category.
Fund:
Dept:
Requested by:
Date:
Fair & Expo Center
Fair & Expo Center
---::--Dan Despotopulos
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