HomeMy WebLinkAboutRes 030 - Transfer Appropr - Fair - ExpoDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 24,2014
Please see directions for completing this document on the next page.
DATE: March 10,2014
FROM: Wayne Lowry ~~ Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-030, transfer of appropriation within the Deschutes
County Fair & Expo Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-030. In order to be in compliance with current code requirements,
the Fair & Expo Center needed to replace/upgrade both the Security and the Fire Alarm/Suppression
systems. In addition, various other Materials & Services expenditures are projected to exceed the
amounts currently budgeted for FY 2014. Additional appropriation is required in the Materials &
Services category.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Materials & Services in the Fair & Expo Fund for
$184,200 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-030.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Dan Despotopulos, Fair & Expo Director 548-2711
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2013-2014 RESOLUTION NO. 2014-030
*
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Fair & Expo Director requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 618-9600-501.97-01 Deschutes County Fair & Expo Center.
Contingency $ ] 84,200
TO: 618-9600-453.33-99 Deschutes County Fair & Expo Center,
Contracts $ 4,200
TO: 618-9600-453.34-20 Deschutes County Fair & Expo Center,
Temp Help-Admin, Management, Office $ 15,000
TO: 618-9600-453.34-23 Deschutes County Fair & Expo Center,
Security Services $ 2,000
TO: 618-9600-453.41-10 Deschutes County Fair & Expo Center,
Water & Sewer $ 5,500
TO: 618-9600-453.42-30 Deschutes County Fair & Expo Center,
Grounds Upkeep, Landscape $ 8,000 •
t FTO: 618-9600-453.43-20 Deschutes County Fair & Expo Center, f
Building/Grounds Repair & Maintenance $ 105,000
TO: 618-9600-453.43-25 Deschutes County Fair & Expo Center,
Vehicle Repair & Maintenance $ 7,500
PAGE 1 OF 2-RESOLUTION NO. 2014-030 (03/24114)
i
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TO: 618-9600-453.53-10 Deschutes County Fair & Expo Center,
Communications/Telephone $ 4,000
TO: 618-9600-453.62-10 Deschutes County Fair & Expo Center,
Energy/Electricity $ 20,000
TO: 618-9600-453.62-20 Deschutes County Fair & Expo Center,
Gasoline/Diesel/Oil $ 9,000
TO: 618-9600-453.66-50 Deschutes County Fair & Expo Center,
Minor Tools & Equipment $ 4,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this day of March, 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2-RESOLl'TION NO, 2014-030 (03/24/14)
Lacy Nichols
From: Dan Despotopulos
Sent: Tuesday, March 04, 2014 10:02 AM
To: Wayne Lowry; Lacy Nichols
Cc: Jeanine Faria
Subject: transfer
Attachments: 20140304124541.pdf
Wayne:
Please see the attached transfer.
Thanks,
Dan
1
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 618-9600-453.33-99
2 618-9600-453.34-20
3 618-9600-453.34-23
4 618-9600-453.41-10
5 618-9600-453.42-30
6 618-9600-453.43-20
7 618-9600-453.43-25
8 618-9600-453.53-10
9 618-9600-453.62-10
10 618-9600-453.62-20
11 618-9600-453.66-50
12 618-9600-501.97-01
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency} Temp Help, Computer Hardware)
Materials & Services Contract
Materials & Services Temp Help
Materials & Services Security Services
Materials & Services Water & Sewer
Materials & Services Grounds Upkeep, Landscape
Materials & Services Building/Grounds R & M
Materials & Services Vehicle Repair & Maintenance
Materials & Services Telephone
Materials & Services Electricity
Materials & Services Gasoline
Materials & Services Minor Tools & Equipment
Contingency Contingency
Current
Budgeted Revised
Amount To (From) Budget
15,000 4,200 19,200
1,000 15.000 16,000
-2,000 2.000
13,000 5,500 18.500
5.000 8000 13.000
35.000 105000 140,000
2,000 7.500 9,500 !
6,500 4,000 10,500
160,000 20.000 180,000 •
9,000 9,000 18,000
-4,000 4,000 •
234.613 (184,200) 50,413
481,113 -481,113
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The Security and the Fire Alarm/Suppression Systems needed to be replaced I upgraded in order to meet current code requirements.
Also, various other Materials & Services expenditures are projected to exceed the amounts used for preparing the FY 2014
budget. Additional appropriation is required in the Materials & Services category.
Fund:
Dept:
Requested by:
Date:
Fair & Expo Center
Fair & Expo Center
Dan Despotopulos .'
31412014 " ~