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Home My WebLink AboutDoc 164 - Intent to Award - Overlay ProjectsDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of April 2, 2014 Please see directions for completing this document on the next page. DATE: March 25,2014 FROM: George Kolb, County Engineer Road 541-322-7113 TITLE OF AGENDA ITEM: Consideration of Signature of Document No. 2014-164, A Notice of Intent to Award Contract for the Overlay of Cook A venue, Graystone Lane, Deschutes Pleasant Ridge Road, Tumalo Place, Innes Market Road and NE 33 rd Street. PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: The County Road Department prepared plans and specifications for the overlay of Cook Avenue, Graystone Lane, Deschutes Pleasant Ridge Road, Tumalo Place, Innes Market Road and NE 33rd Street. The project was advertised in the Portland "Daily Journal of Commerce" and in the "Bend Bulletin" on March 12,2014 and March 19,2014. The County Road Department opened bids at 2:00 p.m. on March 25,2014 for this project with three (3) firms submitting bids to the Road Department. The bids for the project are as follows: Knife River Corp: $1,225,370.60 High Desert Aggregate and Paving: $1,262,987.00 Oregon Mainline Paving, LLC $1,389,885.00 This action issues a Notice of Intent to Award the contract to the apparent low bidder and allows seven days for a party to protest the bid. If there is no protest within the seven day period, the contract is awarded to the low bidder. A compilation of bids is attached along with the Engineer's estimate FISCAL IMPLICATIONS: This project is budgeted in FY 13-14. RECOMMENDATION & ACTION REQUESTED: Move approval of Board Signature of Document No. 2014-164, A Notice of Intent to Award Contract to the apparent low bidder, Knife River Corporation for the overlay of Cook A venue, Graystone Lane, Deschutes Pleasant Ridge Road, Tumalo Place, Innes Market Road and NE 33rd Street in the amount of $1,225,370.60 ATTENDANCE: George Kolb, County Engineer DISTRIBUTION OF DOCUMENTS: Copy to Sheila OdIe (ext. 7148) at the Road Department DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board Secretary.) Please complete all sections above the Official Review line. Date: /3/25/20141 Department: lRoadl Contractor/Supplier/Consultant Name: IKnife River Corporationl Contractor Contact: IChris Doanl Contractor Phone #: 1541-3883 :04451 Type of Document: Intent to Award Goods and/or Services: Provides for the Overlay of Cook Avenue, Graystone Lane, Deschutes Pleasant Ridge Road, Tumalo Place, Innes Market Road and NE 33rd Street Background & History: The County Road Department opened bids on March 25, 2014 for the Overlay of Cook Avenue, Graystone Lane, Deschutes Pleasant Ridge Road, Tumalo Place, Innes Market Road and NE 33rd Street. This action issues a Notice of Intent to Award the contract to the apparent low bidder and allows seven days for a party to protest the bid. If there is no protest within the seven day period, the contract is awarded to the low bidder. Agreement Starting Date: V\pril 9, 20141 Ending Date: pune 20,1 ~0141 Annual Value or Total Payment: 1$1,225,370.601 o Insurance Certificate Recei,ed (cleck box) Insurance Expiration Date: Check all that apply: fZI RFP, Solicitation or Bid Process o Informal quotes «$150K) o Exempt from RFP Solicitation or Bid Process (specify -see DCC §2.37) I Funding Source: (Included in current budget? fZI Yes o No If No, has budget amendment been submitted? 0 Yes o No Is this a Grant Agreement providing revenue to the County? DYes D No Special conditions attached to this grant: 3/25/2014 Deadlines for reporting to the grantor: If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant-funded position so that this will be noted in the offer letter: 0 Yes D No Contact information for the person responsible for grant compliance: Name: Phone #: Departmental Contact and Title: George Kolb, County Engineer ::::~:::::::~pproval: _-\'~""""'--~--.-b'-......-¥1----Signa~ date I \"./ Distribution of Document: Copy to Sheila Odie (ext. 7148) at the Road Department Official Review: County Signature Required (check one): 0 SOCC 0 Department Director (if <$25K) o Administrator (if >$25K but <$150K; if >$150K, SOCC Order No. ____-I) Legal Review Date Document Number _-=(;O~/....I-'f_---'/t....b=--5____ 3/25/2014 2014 SPRING OVERLAYS SUMMARY OF BIDS March 25, 2014 Board of Cou Commissioners P.O. Box 6005 • Bend. OR 97708-6005 1300 NW Wall St, Suite 206· Bend. OR 97701-1960 (541) 388-6570· Fax (541) 385-3202 www.co.deschutes.or.us board@co.deschutes.or. us Tammy Baney Anthony DeB one April 2, 2014 Alan Unger Tom Edmunson Knife River -Northwest 64500 OB Riley Road Bend, OR 97701 RE: Project -Contract for The Overlay of Cook Avenue, Graystone Lane, Deschutes Pleasant Ridge Road, Tumalo Place, Innes Market Road and NE 33 rd Street NOTICE OF INTENT TO AWARD CONTRACT On April 2, 2014 the Board of County Commissioners of Deschutes County, Oregon, considered proposals for the above-referenced project. The Board of County Commissioners determined that the successful bidder for the project was Knife River Northwest, 64500 OB Riley Road, Bend, OR 97701 with a bid of One Million, Two Hundred Twenty Five Thousand, Three Hundred Seventy and 60/100 Dollars ($1,225,370.60). This Notice of Intent to Award Contract is issued pursuant to Oregon Revised Statute (ORS) [specify 279B.135 for contracts other than public improvements or 279C.375 for public improvements]. A copy of this Notice is being provided to each firm or person that submitted a bid or proposal for the project. Any firm or person which believes that they are adversely affected or aggrieved by the intended award of contract set forth in this Notice may submit a written protest within seven (7) calendar days after the issuance of this Notice of Intent to Award Contract to the Board of County Commissioners of Deschutes County, Oregon, at Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon 97701. The seven (7) calendar day protest period will expire at 5:00 PM on Wednesday, April 9,2014. Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner Knife River -Northwest April 2, 2014 Page 2 Any protest must be in writing and specify any grounds upon which the protest is based. Please refer to Oregon Administrative Rules (OAR) 137-049-0450 for construction contracts or OAR 137-047-0740 for contracts other than construction. If a protest is filed, a hearing will be held at 10:00 a.m. on April 23,2014 before the Board of County Commissioners of Deschutes County Oregon, acting as the Contract Review Board, in the Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon 97701. If no protest is filed within the protest period, this Notice of Intent to Award Contract becomes an Award of Contract without further action by the County unless the Board of County Commissioners for good cause, rescinds this Notice before the expiration of the protest period. The successful bidder or proposer on a Deschutes County project is required to execute three (3) copies of the Contract, which will be provided when the contract is negotiated. In addition to the execution of Contract, the contractor will be required to provide one or more certificates of insurance together with endorsements naming Deschutes County as an additional insured. All contract copies will need to be returned to the County for execution. After all parties have signed the contract, a copy of the contract will be forwarded to you along with a notice to proceed. If you have any questions regarding this Notice of Intent to Award Contract, or the procedures under which the County is proceeding, please contact Deschutes County Legal Counsel Bend, OR 97701, telephone (541) 388-6625 or FAX (541) 383-0496. Sincerely, DESCHUTES COUNTY, OREGON Tammy Baney, Chair ccw/enc: Transmitted by Facsimile and First Class Mail on April 2, 2014 to all bidders (3 pages) See attached List Contract for The Overlay of Cook Avenue, Graystone Lane, Deschutes Pleasant Ridge Road, Tumalo Place, Innes Market Road and NE 33rd Street Tom Edmunson Knife River -Northwest 24500 DB Riley Road Bend, OR 97701 Email: tom.edmunson@kniferiver.com Phone: 541 388-0445 Fax: 541 388-8932 Mike Moore High Desert Aggregate & Paving P.O. Box 1929 Redmond, OR 97756 Phone: 541 504-8566 Fax: 541 548-7600 Email: rnikem@highdesertaggregate.com Susan Brown Oregon Mainline Paving, LLC P.O. Box 768 McMinnville, OR 97128 Email: susanb@oregonmainline.com Phone: 503472-4155 Fax: 503472-0393