HomeMy WebLinkAboutRes 036 - Surplus Pers Prop - ClerkDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 2, 2014
Please see directions for completing this document on the next page.
DATE: March 20, 2014
FROM: Nancy Blankenship. Clerk's Office 541-388-6544
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Resolution No. 2014-036, Declaring certain personal property
surplus and directing disposition.
PUBLIC HEARING ON THIS DATE? NO.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County Clerk's office requests certain personal property be declared surplUS. The Clerk's
office no longer uses certain mail opening equipment. The equipment would be donated to an
organization in compliance with County Code Section 2.37.110 (A)(7) or be disposed of under
Deschutes County Code Section 2.37.11O(B), Disposal of Property with Minimal Value.
Deschutes County Clerk's office has two Pitney Bowes mail opening machines that were replaced with
new NeoPost mail opening machines last fall by State Elections through Help America Vote Act funds.
The Pitney Bowes machines were purchased, one in 1987, and, one in 2002, new.
There is no value to the machines being proposed to be declared surplus.
FISCAL IMPLICATIONS:
None.
RECOMMENDATION & ACTION REOUESTED:
Recommend approval and signature of Resolution No. 2014-036, Declaring certain personal property
surplus and directing disposition.
ATTENDANCE: Nancy Blankenship, County Clerk
DISTRIBUTION OF DOCUMENTS:
Please return a copy of the signed Resolution to Nancy Blankenship, County Clerk.
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Declaring Certain Personal Property *
Surplus and Directing Disposition. * RESOLUTION NO. 2014-036
*
WHEREAS, certain personal property described in Exhibit I as used election equipment and supplies
owned by Deschutes County are no longer needed by Deschutes County; and
WHEREAS, the Board of County Commissioners (the "Board") finds it to be in the public interest to
sell or donate the personal property described in Exhibit I to a government organization that serves Deschutes
County voters, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section I. The personal property described in Exhibit lare hereby declared to be surplus property of
Deschutes County.
Section 2. The Deschutes County Clerk will donate the equipment to an organization in compliance
with County Code Section 2.37.11O(A)(7) or dispose of in compliance with County Code Section 2.37.110(B).
Section 3. The County Clerk is authorized to sign documents to transfer ownership.
Section 4. This resolution shall take effect immediately upon its adoption and signing by the Board of
County Commissioners.
DATED this 2nd day of April, 2014.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ANTHONY (TONY) DEB ONE, Vice Chair
ATTEST:
Recording Secretary ALAN UNGER, Commissioner
PAGE I OF2-RESOLUTIONNO. 2014-036 (APRlL 2, 2014)
Exhibit 1
Record of Value of Used Election Equipment Proposed for Donation
March, 2014
County
Fixed
Asset # Item Transferred Serial! Model #s
Date
Purchased
Purchase
Price
Current
Value
1167 Pitney Bowes Mail Opening Machine 11728/1250 10·1~1987 $1,390 No book
value
8054 Pitney Bowes Mail Opening Machine 0023808 / 1250 4-2-2002
$3,659
PAGE 2 OF 2 -RESOLUTION NO. 2014-036 (APRIL 2, 2014)