HomeMy WebLinkAbout2014-04-09 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Wednesday, April 9, 2014
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, APRIL 9, 2014
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; Laurie Craghead, County Counsel; Ed Keith, Forester;
Chris Doty and Tom Shamberger, Road Department; and Kevin Harrison,
Community Development. No other members of the public or repre sentatives of
the media were in attendance.
Chair Baney opened the meeting at 10:00 a.m.
__________________________
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Board Signature of Document No.
2014-057, for the Supply and Delivery of Liquid Asphalt.
Chris Doty and Tom Shamberger explained the item, and that chip seal is their
most cost-effective maintenance process. They have an aggressive schedule for
chip sealing this year, almost 118 miles, some of which is within the cities of
Bend and Redmond, and 90 miles in the County.
There have usually been two bidders, but one has pulled out of this area. They
hope to see others to bring about more competition. The cost is still good this
time around and the origination point is in Madras, which helps with the cost.
Minutes of Board of Commissioners’ Business Meeting Wednesday, April 9, 2014
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UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
4. Before the Board was Consideration of Second Reading, by Title Only, and
Adoption of Ordinance No. 2014-002, Adopting Deschutes County Code
Chapter 8.35, Weed Control.
Laurie Craghead explained that some ‘whereas’ clauses were left in the draft
but should be removed. Upon authorization of the Chair, she read the
Ordinance as it should be written and adopted with these changes.
DEBONE: Approve second reading by title only, as read into the record by
Counsel.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Chair Baney did the second reading, confirming it is as read by Counsel.
DEBONE: Move adoption of Ordinance No. 2014-002.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Chair Baney observed that they did a lot of public interaction on this item,
which was not required, but has been helpful. She thanked the public who
provided input so the final Ordinance is clear and widely supported.
Commissioner DeBone said they need to manage the weed problem and stay
ahead of it. Other parts of the state and country have not, and their economy
suffers for it.
Ms. Craghead added that the Ordinance will be effective ninety days after
adoption.
Minutes of Board of Commissioners’ Business Meeting Wednesday, April 9, 2014
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5. Before the Board was Consideration of Board Signature of Order No.
2014-010, Accepting Review of an Appeal of the Hearings Officer’s
Decision on File #A-13-8, Filed by Loyal Land, LLC.
Kevin Harrison said that the land use question is whether the conceptual master
plan for Thornburgh has been initiated. This was discussed with the Board at a
work session last week. The Board has agreed to review the appeal of the
Hearings Officer decision and LUBA remand.
The hearing would be de novo in regard to one aspect of the case. These factors
are either not the fault of the applicant or have been complied with. The
hearing will be noticed and a copy of this Order provided to them.
Commissioner Unger asked why they are speaking of conceptual and not final
master plan. Mr. Harrison said the conceptual master plan is the foundation of
the other, plus any subsequent site plans. The question now is whether the
conceptual master plan had expired. If it was initiated, it does not expire.
He asked if the Board approved a final master plan, why this is before them.
Mr. Harrison said the Board did this but it was appealed. There is a ten year
limit to ask a jurisdiction to take up a decision, but the conceptual master plan is
the basis. Laurie Craghead said the timeline is tolled as long as there are active
appeals.
UNGER: Move signature of the Order.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
__________________________
Before the Board was Consideration of Approval of the Consent Agenda.
DEBONE: Move approval of the Consent Agenda.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, April 9, 2014
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Consent Agenda Items
6. Board Signature of Letters Reappointing Eric Beck, Jim Clinton and Michael
Fisher to the Upper Deschutes Watershed Council, through January 31, 2017
7. Board Signature of Resolution No. 2014-035, Transferring Appropriations in
the Sheriff’s Office Fund
8. Board Signature of Resolution No. 2014-037, Transferring Appropriations in
the Solid Waste and Solid Waste Capital Project Funds
9. Board Signature of Resolution No. 2014-038, Transferring Appropriations in
the Adult Parole & Probation Fund
10. Board Signature of Resolution No. 2014-039, Transferring Appropriations in
the Deschutes County Behavioral Health Fund
11. Board Signature of Resolution No. 2014-040, Authorizing Signers for Bank
Accounts on Behalf of Deschutes County
12. Board Signature of Order No. 2014-011, Appointing Gregory P. Colvin as
Justice of the Peace Pro-tem, through May 15, 2015
13. Approval of Minutes:
Business Meetings: March 12, 17 and 24, 2014
Work Sessions: March 24, 26 and 31, 2014
Joint Meeting with the Sunriver Service District, December 3, 2013
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$3,756.77.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, April 9, 2014
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CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $1,932.77.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $437,274.25.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
17. ADDITIONS TO THE AGENDA
Tom Anderson said that Mr. Keith has a couple of items to address with the
Board now if possible.
Mr. Keith stated that one item needs Board approval. Title II Funds are being
requested, which would support the weed program and landowner assistance
through cost-share and education. He asked for approval to apply for these
funds in the amount of approximately $40,000. The RAC does not require a
match, but part of the program is for landowners to cover 50% of the cost, and
staff time is also part of a match.
Minutes of Board of Commissioners’ Business Meeting Wednesday, April 9, 2014
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There is not a limit as to what can be requested, but this is based on past
projects and need.
DEBONE: Move approval of the application.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
__________________________
Mr. Keith provided an update of the OEM (Office of Emergency Management)
program. He just spent a day with them and FEMA, and representatives of
Klamath and Crook counties. They revised the scope of work last October and
as a result, thirteen questions were presented by the OEM. He requested a face
to face meeting to address these concerns, rather than trying to deal with
everyone through e-mails and conference calls.
Most of the questions have been resolved, but a few need further work. He
feels they can come to resolution on these now that they are clear on what is
required. He has been told that once this information is made available, it will
take about a month to conclude the process. Most has to do with the
environmental studies. He feels like they made some progress.
Chair Baney stated that protecting the communities from catastrophic fires is
the goal, and she is frustrated that it gets caught up in this kind of government
bureaucracy. This involves the 2010 grant, but they went through the same
types of issues on the 2007 and 2008 grants previously.
Mr. Keith said that there was a list of deliverables for each question and most
were finalized. The other few can be addressed soon.
Mr. Anderson stated that there will be three separate environmental
assessments, so projects should be able to move along as each is assessment is
approved. Mr. Keith said the Crook County project is particularly large and
will take more time than the others. Crook County can reduce the acreage or
have it take more time. This should not hold up Deschutes or Klamath
counties, and Deschutes would be done first.
Mr. Keith stated that Director Stuckey sat in on most of the meeting, and Mr.
Keith believes forward movement is happening.
Being no other items brought before the Board, the meeting adjourned at
10:30 a.m.
d r
DATED this 27Jr.---Day of ~ 2014 for the
Deschutes County Board of Commissioner .
Tamm~
Anthony DeBone, Vice Chair
ATTEST:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, April 9,2014
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, APRIL 9, 2014
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the
Board's discretion, regarding issues that are not already on the agenda. Please
complete a sign-up card (provided), and give the card to the Recording
Secretary. Use the microphone and clearly state your name when the Board
calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the
subject ofa public hearing will NOT be included in the official record ofthat
hearing.
3. CONSIDERATION of Board Signature of Document No. 2014-057, for the
Supply and Delivery of Liquid Asphalt -Chris Doty and/or Tom Shamberger,
Road Department
Suggested Action: Move Board signature ofDocument No. 2014-057.
4. CONSIDERATION of Second Reading, by Title Only, and Adoption of
Ordinance No. 2014-002, Adopting Deschutes County Code Chapter 8.35,
Weed Control-Laurie Craghead, County Counsel; Ed Keith, Forester
Suggested Actions: Conduct second reading ofOrdinance No. 2014-002, by
title only; move adoption.
Board of Commissioners' Business Meeting Agenda Wednesday, April9, 2014
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5. CONSIDERA TION of Board Signature of Order No. 2014-010, Accepting
Review of an Appeal of the Hearings Officer's Decision on File #A-13-8, Filed
by Loyal Land, LLC -Kevin Harrison, Community Development
Suggested Action: Move Board signature o/Document No. 2014-057.
CONSENT AGENDA
6. Board Signature of Letters Reappointing Eric Beck, Jim Clinton and Michael
Fisher to the Upper Deschutes Watershed Council, through January 31, 2017
7. Board Signature of Resolution No. 2014-035, Transferring Appropriations in
the Sheriff s Office Fund
8. Board Signature of Resolution No. 2014-037, Transferring Appropriations in
the Solid Waste and Solid Waste Capital Project Funds
9. Board Signature of Resolution No. 2014-038, Transferring Appropriations in
the Adult Parole & Probation Fund
10. Board Signature of Resolution No. 2014-039, Transferring Appropriations in
the Deschutes County Behavioral Health Fund
11. Board Signature of Resolution No. 2014-040, Authorizing Signers for Bank
Accounts on Behalf of Deschutes County
12. Board Signature of Order No. 2014-011, Appointing Gregory P. Colvin as
Justice of the Peace Pro-tern, through May 15,2015
13. Approval of Minutes:
· Business Meetings: March 12, 17 and 24, 2014
· Work Sessions: March 24, 26 and 31, 2014
· Joint Meeting with the Sunriver Service District, December 3,2013
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
Board of Commissioners' Business Meeting Agenda Wednesday, April 9, 2014
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CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
17. ADDITIONS TO THE AGENDA
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
event/location is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org.
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Monday, April 7
11:00 a.m. Administrative Work Session could include executive session(s) -note earlier time
Board of Comrni ssioners , Business Meeting Agenda Wednesday, Apri19, 2014
Page 3 of5
Tuesday, April 8
9:00 a.m. Perfonnance Management Meeting/Update Human Resources
Wednesday, April 9
10:00 a.m. Board of Commissioners' Business Meeting
11:30 a.m. Redmond Chamber of Commerce, State of the City Address Juniper Golf Club
2:00p.m. Administrative Work Session could include executive session(s) note later time
Wednesday, April 16
2:00p.m. Career Workgroup Meeting Redmond Economic Development Office
Monday, April 21
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Tuesday, April 22
1:00 p.m. Employee Benefits Advisory Committee Meeting
Wednesday, April 23
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, April 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Wednesday, April 30
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, April 9, 2014
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Monday, May 5
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session could include executive session(s)
Wednesday, May 7
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, May 14
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, May 19
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, May 28
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Deschutes County encourages persons with disabilities to participate in all programs and activities. This
eventllocation is accessible to people with disabilities. If you need accommodations to make participation
possible, please call (541) 388-6572, or send an e-mail to IJonnie.baker@deschutes.org.
Board of Commissioners' Business Meeting Agenda Wednesday, April 9, 2014
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