HomeMy WebLinkAboutRes 047 - Transfer Appropr - SheriffDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 28,2014
Please see directions for completing tltis document on tlte next page.
DATE: April 16, 2014
FROM: Wayne Lowry ~~ Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-047, transfer of appropriations in the Sheriff's Office
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-047 transferring appropriation from Contingency to the Personnel
and Materials & Service categories in the Sheriff's Office Fund due to higher than anticipated
expenditures for the following: 1.) Increased personnel expenditures for part-time deputies in the Civil
department 2.) Increased postage expenses for Civil department mailings 3.) One-time purchase of
Evidence forms in the Investigations department 4.) Increased expenditures for vacation cash outs in the
Records department 5.) Increased expenditures for inmate medical expenses in the Adult Jail fund 6.)
Increased costs associated with bed rental expenses through Jefferson County
7.) Increased expenditures for vacation cash outs in the Court Security department 8.) Increased
personnel expenditures for detective, extra help, overtime and on-call expenses in the CODE and
Computer Forensic departments
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel and Materials & Services in the Civil,
Investigations/Evidence, Adult Jail, Court Security, and Other Law Enforcement Services departments
totaling $265,000 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-047.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
Larry Blanton, Sheriffs Office 317-3 118
James Ross, Sheriffs Office 322-4819
REVJEWED
LEGAL COUNSEL
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2013-2014 RESOLUTION NO. 2014-047 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached IS an e-mail from the Sheriffs Ot1ice requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriffs Office,
Contingency $ 265,000
TO: 255-2100-421.12-05 Deschutes County Sheriff s Office,
Civil/Special Units, Deputy Sheriff $ 30,000
TO: 255-2100-421.61-61 Deschutes County Sheriffs Office,
Civil/Special Units, Postage/Freight Out $ 10,000
TO: 255-2100-421.66-70 Deschutes County Sheriff's Office,
Civil/Special Units, Computers & Peripherals $ 5,000
TO: 255-3300-421.55-10 Deschutes County Sheriff's Office,
Investigations, Printing/Binding-General $ 5,000
TO: 255-3500-421.18-72 Deschutes County Sheriffs Office.
Records, Time Management $ 5,000
TO: 255-3700-423.33-75 Deschutes County Adult Jail,
Medical (Current) $ 50,000
TO: 255-3700-423.70-17 Deschutes County Adult Jail,
Intergovernmental, Jefferson County Sheriff $ 100,000
PAGE I OF 2-RESOLLTION NO. 2014-047 (04/28114)
TO: 255-3800-423.12-07 Deschutes County Sheriffs Office,
Court Security, Corrections Deputy $ 15,000
TO: 255-3800-423.18-72 Deschutes County Sheriffs Office,
Court Security, Time Management $ 5,000
TO: 255-4400-421.12-06 Deschutes County Sheriffs Office,
Other Law Enforcement, Detective $ 10,000
TO: 255-4400-421.18-75 Deschutes County Sheriff s Office,
Other Law Enforcement, Extra Help $ 10,000
TO: 255-4400-42] .] 8-76 Deschutes County Sheriff s Oftice,
Other Law Enforcement, Overtime $ 10,000
TO: 255-4400-421.18-77 Deschutes County Sheriffs Oftice.
Other Law Enforcement, Overtime $ 10.000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of April, 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTESCOl~TY,OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2-RESOLCTION NO. 2014-047 (04i28/14)
Lacy Nichols
From: Jeanine Faria
Sent: Wednesday, April 16. 201411:05 AM
To: Lacy Nichols
Subject: FW: Appropriation Transfer
Attachments: Appropriation Transfer Fund 255 Dept Adj .xls
From: James Ross
Sent: Monday, April 07, 2014 10:47 AM
To: Wayne Lowry; Judi Hasse; Jeanine Faria
Subject: Appropriation Transfer
Attached is a requested Appropriation Transfer for Fund 255. Since the budget is adopted at the
Department! Appropriation level, these department adjustments are required. The Fiscal Year 2015 budget will be
adopted at the Fund 255/Appropriation level.
Thank you.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
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Deschutes County
Appropriation Transfer Request
:
Item line Number Category Description
Item (HTE 14 digit code)
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt, Temp
Help, Computer Hardware)
Current
Budgeted
Amount To (From)
Rev;sed
Budget
1 255-2100-421.12-05 Personnel Deputy Sheriff 216,757 30,000 246,757
2 255-2100-421.61-61 M&S Postage/Freight Out 6,000 10,000 16,000
3 255-2100-421.66-70 M&S Computers & Peripherals 300 5,000 5,300
4 255-3300-421.55-10 M&S Printing/Binding-General 800 5,000 5,800
5 255-3500-421.18-72 Personnel Time Management 10,800 5,000 15,800
6 255-3700-423.33-75 M&S Medical (current) 100,000 50,000 150,000
7 255-3700-423.70-17 M&S Jefferson County Sheriff 237,250 100,000 337,250
8 255-3800-423.12 -07 Personnel Corrections Deputy 170,015 15,000 185,015
9 255-3800-423.18-72 Personnel Time Management -5,000 5,000
10 255-4400-421.12-06 Personnel Detective 255,387 10,000 265,387
11 255-4400-421.18-75 Personnel Extra Help 7,500 10,000 17,500
12 255-4400-421.18-76 Personnel Overtime 35,000 10,000 45,000 I
13 255-4400-421.18-77 Personnel On-Call 1,250 10,000 11,250
14 255-4500-501-97.01 Contingency Contingency 5,284,491 (265,000\ 5,019,491
6,325,550 -6,325,550
A transfer of appropriation is required for the following reason and will be used for the following purpose:
2100 Civil Exenses Personnel for part time deputies and M&S expenses for postage will exceed budget due to work load.
3300 Investigations M&S expenses will be higher than budget due to one time purchase of Evidence forms.
3500 Records Personnel expenses will be higher due to uplanned sell back sick/vacation hours.
3700 Adult Jail M&S expenses will be overbudget due to higher inmate medical expenses and Jefferson Co. bed rental expenses.
3800 Count Security Personnel expenses will exceed budget due to higher deputy expenses and sell back of sick/vacation hours.
4400 CODE and Computer Forensic Personnel expenses will exceed budget due higher detective, extra help, overtime, and on-call expenses.
-~
Contingency Funds will be transferred to the Departments Budgets.
--~ ..........-~ -~.......-~........-~.......-~........-~.......-.....-.......-~
Fund:
Dept:
3700, 3800 & 4400
Requested by: Jim Ross
Date: 04/07/14
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