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Home My WebLink About2014-05-07 Business Meeting Agenda Board of Commissioners’ Business Meeting Agenda Wednesday, May 7, 2014 Page 1 of 7 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, MAY 7, 2014 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the official record of that hearing. 3. CONSIDERATION of Board Signature of Document No. 2014-145, a Gate Permit for Tumalo Circle (Howell) – George Kolb, Road Department Suggested Action: Move Board signature of Document No. 2014-145. 4. CONSIDERATION of Second Reading and Adoption of Ordinance No. 2014-014, Amending the Bylaws of the Deschutes County Bicycle and Pedestrian Advisory Committee to Provide for Additional Representation – Peter Russell, Community Development Suggested Actions: Move second reading, and adoption of Ordinance No. 2014-014. 5. CONSIDERATION of Board Signature of Resolution No. 2014-043, Appointing a Financial Assistance Administrator for Deschutes County Health Services, with Authority to Amend the Service Element Prior Authorization Agreement – Jane Smilie, Health Services Suggested Action: Move Board signature of Document No. 2014-043. Board of Commissioners’ Business Meeting Agenda Wednesday, May 7, 2014 Page 2 of 7 6. CONSIDERATION of Board Signature of Resolution No. 2014-042, Appointing a Financial Assistance Administrator for Deschutes County Health Services, with Authority to Approve Certain Documents – Jane Smilie, Health Suggested Action: Move Board signature of Document No. 2014-042. 7. CONSIDERATION of Second Reading by Title Only, and Adoption of Ordinance No. 2014-012, Amending Title 23 of Code to Incorporate ‘Housekeeping’ Changes that Correct Errors or Provide Clarification of Existing Regulations, Procedures and Policies – Matt Martin, Community Development; Laurie Craghead, Counsel Suggested Actions: Move second reading by title only; and adoption of Ordinance No. 2014-012. 8. CONSIDERATION of Second Reading by Title Only, and Adoption of Ordinance No. 2014-009, Amending Title 18 of Code to Incorporate ‘Housekeeping’ Changes that Correct Errors or Provide Clarification of Existing Regulations, Procedures and Policies – Matt Martin, Community Development; Laurie Craghead, County Counsel Suggested Actions: Move second reading by title only; and adoption of Ordinance No. 2014-009. 9. CONSIDERATION of Second Reading by Title Only, and Adoption of Ordinance No. 2014-011, Amending Title 22 of Code to Incorporate ‘Housekeeping’ Changes that Correct Errors or Provide Clarification of Existing Regulations, Procedures and Policies – Matt Martin, Community Development; Laurie Craghead, County Counsel Suggested Actions: Move second reading by title only; and adoption of Ordinance No. 2014-011. CONSENT AGENDA 10. Board Signature of Document No. 2014-244, an Agreement Releasing a Landscaping Deposit to Arrowood Development 11. Board Signature of a Letter Reappointing Diane Abernathy to the Cascade View Estates Special Road District Board, through December 31, 2016 Board of Commissioners’ Business Meeting Agenda Wednesday, May 7, 2014 Page 3 of 7 12. Board Signature of Document No. 2014-053, a Lease with the Association of Oregon Counties (Computer Server Space) 13. Forgivable Business Loan Grant: BasX Solutions, for $50,000. 14. Economic Development Lottery Grants (General):  La Pine Rodeo Association – La Pine Rodeo - $1,000  Tri-County High School Rodeo Club – High School Rodeo - $1,000  La Pine Lodgepole Dodgers Snowmobile Club – OSSA State Convention - $1,000  Opportunity Foundation of Central Oregon – Client Transportation Fund - $1,000  2nd Street Theater – Playwright Platform & New Play Series – $1,500 15. Economic Development Lottery Grants (Fundraising Category):  Central Oregon Council on Aging – Donor Management Program - $1,200  Bethlehem Inn – Spotlight on Homelessness - $2,000  Cat Rescue, Adoption & Foster Team – Cans for Cats Trailer - $1,500  Central Oregon Youth Investment Foundation – Meet & Greet Event - $500 16. Approval of Minutes:  Business Meeting: April 23 and 28, 2014  Work Sessions: April 21, 23 and 28, 2014  Annual Board Planning Retreat, January 10, 2014  Performance Management Update Minutes – Solid Waste, April 24, 2014 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 17. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District (two weeks) Board of Commissioners’ Business Meeting Agenda Wednesday, May 7, 2014 Page 4 of 7 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 19. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) 20. ADDITIONS TO THE AGENDA _________ ______________________________________ Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. _________ ______________________________________ PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. ______________________________________ FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners’ meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Wednesday, May 7 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, May 14 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, May 19 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Board of Commissioners’ Business Meeting Agenda Wednesday, May 7, 2014 Page 5 of 7 Monday, May 26 Most County offices will be closed to observe Memorial Day Tuesday, May 27 through Friday, May 30 Budget Committee Meetings and Department Presentations Monday, June 2 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, June 3 3:30 p.m. Local Public Safety Coordinating Council Meeting 5:00 p.m. Bend Chamber of Commerce Event Wednesday, June 4 10:00 a.m. Board of Commissioners’ Business Meeting 2:00 p.m. Joint Work Session with the La Pine City Council, La Pine City Hall Thursday, June 5 8:30 a.m. Performance Management & Department Update – Justice Court Monday, June 9 – Tuesday, June 10 Association of Oregon Counties’ Spring Conference – Hood River Wednesday, June 11 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, June 12 7:00 a.m. State of the Community – City/County – Chamber of Commerce – Riverhouse Board of Commissioners’ Business Meeting Agenda Wednesday, May 7, 2014 Page 6 of 7 Monday, June 16 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, June 23 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, June 24 11:00 a.m. Annual Luncheon Meeting of Board of Commissioners with the Black Butte Ranch County Service District Board – Black Butte Ranch 1:00 p.m. Employee Benefits Advisory Committee Meeting Wednesday, June 25 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, June 26 8:00 a.m. Performance Management & Department Update – Natural Resources – at Road 5:30 p.m. Joint Meeting of the Board of Commissioners and Planning Commission Monday, June 30 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, July 1 3:30 p.m. Local Public Safety Coordinating Council Meeting Wednesday, July 2 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Board of Commissioners’ Business Meeting Agenda Wednesday, May 7, 2014 Page 7 of 7 Thursday, July 3 8:00 a.m. Joint Meeting of Board of Commissioners with Sisters City Council, City Hall 11:00 a.m. Performance Management & Department Update – Legal Counsel Monday, July 4 Most County offices will be closed to observe Independence Day _________ ______________________________________ Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. _________ ______________________________________