HomeMy WebLinkAboutOrdnc 014 - Bicycle Ped Committee Amendmentl
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 7, 2014
DATE: April 24, 2014.
FROM: Peter Russell. Community Development Dept 383-6718
TITLE OF AGENDA ITEM:
Consideration of Second Reading by Title only of Ordinance 2014-014 Amending the Bylaws of the
Deschutes County Bicycle and Pedestrian Advisory Committee to Provide for Explicit Representation
for the City of La Pine and to Facilitate Broader and More Diversified Representation
PUBLIC HEARING ON THIS DATE? NO.
BACKGROUND AND POLICY IMPLICATIONS:
BPAC's current voting membership is nine (9) with cities of Bend having two (2), Redmond one (1),
and Sisterrs one (1) and five (5) are at-large. With the combination of the City of La Pine incorporating
and rising demands on BP AC to provide members to many modal and technical advisory committees
at its Feb. 6, 2014, meeting BPAC voted unanimously to expand to thirteen (13) mlembers. The
expansion would add one (1) to represent La Pine and three (3) additional at-large members. The
ordinance will also clarify that any changes to BPAC's policies or bylaws may be approved by Board
resolution.
The Board held a first reading by title only on April 23,2014. Once the ordinance is effective (90 days
after second reading), the acutal policy will be presented to the Board for signature.
FISCAL IMPLICATIONS:
None.
RECOMMENDATION & ACTION REQUESTED:
Motion: Second Reading by title only of Ordinance 2014-014
ATTENDANCE: Peter Russell, Senior Transportation Planner; Laurie Craghead, Assistant Legal
Counsel.
DISTRIBUTION OF DOCUMENTS:
Peter Russell, Senior Transportation Planner.
Community Development Department
Planning DIvision Building safety Division Environmental SoUs DIvision
p,o, Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005
(541)388-6575 FAX (541)385-1764
http://www.co.deschutes.or.us/cdd/
STAFF REPORT
To:
From:
Board of County Commissioners ~
Peter Russell, Senior Transportation Planner \Jt'
Date: April 24,2014
Re: Ordinance 2014-014 to expand Bike/Ped Committee from 9 to 13 members
Background
The Board originally charted this committee in 1992. The Deschutes County Bicycle and
Pedestrian Committee (BPAC) under its current bylaws has nine (9) voting members. The
March 2006 bylaws set the voting membership as one each from Redmond and Sisters, two
from Bend, and five at-large. Since then La Pine has incorporated, the Bend Metropolitan
Planning Organization (BMPO) has formed as has the Central Oregon Area Commission on
Transportation (COACT). These and many other organizations have requested a BPAC
member to serve on various committees.
Recap of BPAC discussion and decision to propose expansion of committee
At the February 6,2014, meeting, BPAC members discussed the growing demands on this all
volunteer committee. BPAC is now an official member of COACT, the BMPO technical advisory
committee, the traffic safety committee for Bend, OSU-Cascades Campus Expansion
Committee, Bend Multi-Modal Plan, Bend Bike and Sidewalk Improvement Plan, Road Users
Safety Task Force, and others. The Oregon Department of Transportation (ODOT) also has
begun seeking BPAC input on projects and activities. Additionally, unlike the County's other
three cities, there is not a voting representative from the City of La Pine. Chair Cheryl Howard
discussed expanding BPAC to address the La Pine deficiency and having a large enough
membership to level the workload among the voting membership.
The group then discussed the pros and cons of expanding BPAC. The pros were a consistent
approach to all of the County's cities; the ability to accommodate all the requests coming into
BPAC from various jurisdictions and agencies seeking members to sit on committees; and level
the workload for existing voting members.
The cons were the number needed for a quorum will go from the present five (5) to seven (7)
and that while there is a high demand for BPAC participation on various committees now, if that
demand declines or projects are completed will BPAC need to shrink.
The members unanimously voted to expand BPAC pending the Board's approval. BPAC will
conduct outreach to the City of La Pine to make them aware of the need for a member from
their city.
Quality Services Performed with Pride
In a related event, BPAC on March 6 filled an at-large vacancy after receiving numerous highly
qualified applications as part of that process. Should the Board approve the expansion of BPAC
from 9 to 13, there is a standing pool of highly qualified at-large candidates.
BPAC drafted and Planning and Legal staff then reviewed the proposed language and
presented it to the Board at an April 9 work session.
The Board on April 23, 2014, held a first reading by title only of Ordinance 2014-014, which will
amend the bylaws of BPAC to provide for explicit representation for the City of La Pine and
ensure a broader and more diversified representation.
Staff would be happy to provide any further details.
Attachments:
Agenda Request
Ordinance 2014-014
Policy GA-12
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REVIEWED
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LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Ordinance Amending the Bylaws ofthe * ..
Deschutes County Bicycle and Pedestrian ORDER NO. 2014-014
Advisory Committee to Provide for Explicit '" ..
Representation for the City of La Pine and to
Facilitate Broader and More Diversified '" Representation *
WHEREAS, Deschutes County authorized the creation of the Deshcutes County Bicycle Advisory
Committee ("BAC") with the adoption of the Bicycle Master Plan in Ordinance 92-023; and
WHEREAS, on March 22, 2006, in Policy P-2006-125, Deschutes County Board of County
Commissioners ("Board") adopted the bylaws of the Committee and changed the name ofBAC to the Deschutes
County Bicycle and Pedestrian Advisory Committee ("BPAC"); and
WHEREAS, the purpose of the BPAC is to advise the incorporated cities and other governmental bodies
of Deschutes County in the development and maintenance of local and countywide pedestrian and bicycle plans
and to perform the following:
• Encourage and facilitate safe walking and bicycling in Deschutes County.
• Provide review of transportation planning projects countywide to assess the pedestrian and bicycle
components.
• Obtain and provide public input into the ongoing pedestrian and bicycle planning process, and
provide review of public/private development plans for inclusion of appropriate bicycle and
pedestrian infrastructure.
• Assist in establishing program priorities for implementation and maintenance of countywide
pedestrian and bicycle plans.
• Promote and encourage safety, the application of nationally recognized sound engineering practices
and education in walking and bicycling issues specifically as they relate to parking, public transit,
senior/disabled needs and The Americans with Disabilities Act (ADA) requirements.
• Ensure complete transportation system planning that leads to a pedestrian and bicycle facility
network.
• Encourage local jurisdictions to construct and maintain, "Complete Streets" that account for all
transportation network users; and
WHEREAS, in a regular meeting on February 6, 2014, the BPAC voted unanimously to recommend to
the Board of County Commissioners ("Board") that those paragraphs pursuant to Membership and Quorum of
these Bylaws be amended to a) acknowledge the incorporation of the City of La Pine by providing for a
representative on the Committee, and b) to facilitate broader and more diversified representation on the
Committee, and
WHEREAS, the BPAC desires the additional
WHEREAS, the Board desires to allow for future amendments to the BPAC bylaws andlor policies to
be by resolution; now, therefore,
PAGE 1 OF2-0RDINANCE2014-014
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS
as follows:
Section 1. Policy P-2006-125 is repealed.
Section 2. ADOPTION. Policy GA 12, attached and incorporated by reference hereing, is adopted.
Section 3. All future amendments to the BPAC bylaws and/or policies may be done by resolution of
the Board.
Dated this of ,2014 BOARD OF COUNTY COMMISSIONERS--------' OF DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ANTHONY DEBONE, Vice Chair
ATTEST:
Recording Secretary ALAN UNGER, Commissioner
Date of lsi Reading: __day of _____,' 2014.
Date of2nd Reading: __day of _____., 2014.
Record ofAdoption Vote:
Commissioner Yes No Abstained Excused
Tammy Baney
Anthony DeB one
Alan Unger
Effective date: ~__day of _____, 2014.
PAGE20F2 ORDINANCE20J4·014
Deschutes County Administrative Policy No. GA-12
Effective Date: ---
DUTIES AND RESPONSIBILITIES OF THE
BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE (BPAC)
STATEMENT OF POLICY
This Committee, first established by the Board of County Commissioners in 1992 (Ord. 92-023)
and renamed the Deschutes County Bicycle and Pedestrian Advisory Committee in 2006, will be
expanded to 13 voting members to reflect the incorporation of the City of La Pine and to
accommodate the requests for BPAC members to serve on modal and technical committees.
POLICY AND PROCEDURE
The purpose of the BPAC is to advise the incorporated cities and other governmental bodies of
Deschutes County on bicycle and pedestrian issues, assist in the development and maintenance of
local and countywide pedestrian and bicycle plans, and to perform the following;
• Encourage and facilitate safe walking and bicycling in Deschutes County.
• Provide review of transportation planning projects countywide to assess the pedestrian and
bicycle components.
• Obtain and provide public input into the ongoing pedestrian and bicycle planning process,
and provide review of public/private development plans for inclusion of appropriate bicycle
and pedestrian infrastructure.
• Assist in establishing program priorities for implementation and maintenance of countywide
pedestrian and bicycle plans.
• Promote and encourage safety, the application of nationally recognized sound engineering
practices and education in walking and bicycling issues specifically as they relate to parking,
public transit, senior/disabled needs and The Americans with Disabilities Act (ADA)
requirements.
• Ensure complete transportation system planning that leads to a pedestrian and bicycle facility
network.
• Encourage local jurisdictions to construct and maintain, "complete streets" that account for
all transportation network users.
MEMBERSHIfl
The BPAC will consist of thirteen (13) voting members appointed by the Board of County
Commissioners, and shall be composed as follows:
• Two (2) members from the Bend area, to be recommended for appointment by the Bend City
Council;
• One (1) member from the La Pine area, to be recommended for appoint by the La Pine City
Council;
• One (1) member from the Redmond area, to be recommended for appointment by the
Redmond City Council;
Policy # GA-12, Duties and Responsibilities of the Bicycle and Pedestrian Advisory Committee (BPAC) Page I
• One (1) member from the Sisters area, to be recommended for appointment by the Sisters
City Council; and;
• Eight (8) members from Deschutes County at large, representing the best possible geographic
diversity, to be appointed by the Deschutes County Board of Commissioners.
In the event that candidates are unavailable to be recommended for appointment by the
incorporated cities, the Board of County Commissioners can make appointments to fill the vacant
positions. The BPAC shall encourage non-voting liaison representation from: the United States
Forest Service, Bureau of Land Management, Oregon Department of Transportation, Oregon
Parks and Recreation Department, Deschutes County Planning Department, Metropolitan
Planning Organization, Bend Metro Parks and Recreation District, the cities of Bend, Redmond
and Sisters, Bend Traffic Safety Committee, Sisters Planning and Community Development
Department, Commute Options for Central Oregon, Central Oregon Trails Alliance and any other
group with interests in bicycle and pedestrian issues throughout Deschutes County.
All members shall serve for a tenn of three (3) years. Any vacancy occurring in a position for
any reason other than the expiration of the tenn shall be filled by appointment of the appropriate
governing body for the remainder of the tenn.
All BPAC members shall serve without compensation.
OFFICERS, MEETINGS, RULES AND PROCEDURES
The officers shall consist of a Chairperson, Vice-Chairperson and Secretary, each elected
annually by a majority vote in June to a one-year tenn.
• The Chairperson shall give notice of and preside over all meetings, have the power to speak
to members of the media on behalf of and sign all communications from the BPAC.
• The Vice-Chairperson shall give notice of and preside over meetings during the absence of
the Chairperson.
• The Secretary or their designee shall draft communications from the BPAC.
The regular time, place and notice of meeting shall be fixed by the BP AC. Special meetings may
be called by the Chairperson or by action of the BPAC. Notice of a special meeting shall include
the agenda for the meeting.
Meeting minutes and agendas will be distributed to BP AC members and as necessary to liaisons,
city councils, commissions, and posted on the County Community Development Department's
Website.
The BPAC shall strive to meet at least once annually in the City of Sisters, the City of Redmond,
and a location in southern Deschutes County.
A Deschutes County staff liaison shall provide assistance in agenda preparation and meeting
minutes. The BPAC may also request additional liaison staff assistance.
A majority of the thirteen (13) voting members shall constitute a quorum. A quorum is required
to conduct any BPAC business or recommend any action to the governmental bodies it serves.
Members missing three consecutive meetings or six within one calendar year may be asked to
relinquish their position.
Policy # GA-12, Duties and Responsibilities of the Bicycle and Pedestrian Advisory Committee (BPAC) Page 2
Meetings shall be open to the public and participation is encouraged in all aspects of the BPAC
except voting.
Members may form subcommittees to organize on behalf of the goals and purpose of the BPAC.
A voting member of the BPAC should act as chairperson of a subcommittee. The public is
welcome to participate in subcommittees.
AMENDMENTS
These bylaws may be amended by the Board of County Commissioners as needed.
Approved by the Deschutes County Board of Commissioners
Tom Anderson
County Administrator
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Policy # GA-12, Duties and Responsibilities of the Bicycle and Pedestrian Advisory Committee (BPAC) Page 3