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HomeMy WebLinkAbout2014-05-19 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Monday, May 19, 2014 Page 1 of 6 For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MAY 19, 2014 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; Dave Doyle and Laurie Craghead, County Counsel; Ed Keith, Forester; James Lewis, Property & Facilities; Nick Lelack, Community Development; Tom Kuhn, Health Service; Alison Green, Project Wildfire; Chris Doty, Road Department; and one other citizen. Chair Baney opened the meeting at 10:00 a.m. __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. Minutes of Board of Commissioners’ Business Meeting Monday, May 19, 2014 Page 2 of 6 3. Before the Board was Consideration of Board Approval and Chair Signature of Document No. 2014-289, a Grant Application for Oregon Health Authority Youth Suicide Prevention Funds. Tom Kuhn gave an overview of the application, which would be a partnership with the State of Oregon. Other groups will also be involved. The focus is within the schools and expanding beyond that. The County’s suicide rate is much higher than the rest of Oregon, and Oregon is high within the country. This grant would help with dedicated paid staff costs. Chair Baney asked if this would augment another position or if this would be an additional half-time FTE. Mr. Kuhn said it should be grant funded for the length of the grant, which is five years. Mr. Anderson noted that if a position is linked to grant funds, it is made clear to the employee that this may not be permanent. He asked if the grant has to be renewed each year; Mr. Kuhn will find out as the document language is not specific. Commissioner DeBone stated this is important work for youth. UNGER: Move Chair signature of Document No. 2014-289. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Approval and Board Signature of Document No. 2014-290, the Greater Sisters Country Community Wildfire Protection Plan. Ed Keith and Alison Green explained the revised plan, which includes Cloverdale and Black Butte Ranch Fire Protection Districts. Project Wildfire convenes the stakeholders on a regular basis to refresh the Plan with what has been accomplished and reevaluating the risk assessment. They re -prioritize as needed. This recognizes there has been a lot of work south of Sisters, and some areas have become nationally recognized as fire-wise. This plan will shift efforts to the north. Ms. Green said they captured over 700 structures in the rating areas this past year. Minutes of Board of Commissioners’ Business Meeting Monday, May 19, 2014 Page 3 of 6 Commissioner DeBone stated that it is a document that all residents should read or at least know about. He would like to see Realtors provide copies to prospective residents as well. Commissioner Unger noted that on average there is a fire every year, and it could happen to any community. Mr. Keith said there are seven plans, so all areas of the County are covered. Chair Baney stated that she appreciates that this is being kept active. Mr. Keith said that most grants require an up-to-date plan and the priorities in the plan need to be followed. DEBONE: Move Chair signature of the grant application. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 5. Before the Board was Consideration of Board Signature of Document No. 2014-281, an Addendum to an Intergovernmental Agreement to Temporarily Provide Crook County with Road Department Consulting and Similar Assistance. Chris Doty gave a brief overview of the item. Crook County’s administrator is not able to work due to health issues, so Mr. Doty and his department will assist with this kind of work. He anticipates this taking at most a few hours a week. Commissioner Unger asked about the Millican Road improvement issue. Mr. Doty thinks that some of the advice needed will be in this regard, although Crook County has to handle the overall situation. Chair Baney stated that Deschutes County is already involved in this with the Oregon Transportation Commission. Commissioner DeBone asked if this would offer financial payment if it comes to that. Mr. Doty anticipates it will be mostly administrative assistance. It is the right thing to do in this situation, and he feels his department has the capacity. It is on-call and the timeframe is mutually agreeable, and he feels it will take six months or less to resolve. Crook County and Deschutes County have done a lot of mutually beneficially work for each other over the years. DEBONE: Move Board signature of Document No. 2014-281. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. UNGER: Move approval of the Consent Agenda. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Consent Agenda Items 6. Board Signature of Resolution No. 2014-051, Transferring Appropriations within the Road Fund 7. Board Signature of Document No. 2014-238, a Lease between Deschutes County and Neighbor Impact for Office Space in the South County Services Building 8. Board Signature of Resolution No. 2014-060, Transferring Appropriations in the Natural Resources Protection Fund 9. Approval of Minutes: . Business Meeting: May 14, 2014 . Work Session: May 14,2014 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 10. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $7,639.37. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Monday, May 19,2014 Page 40f6 CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $1,690.54. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $5,602,961.49. Mr. Anderson said that much of this is debt service, paid towards various projects and bonds, as is typical this time of the year. Much of this amount is related to the jail project. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 13. ADDITIONS TO THE AGENDA None were offered. Being no other items brought before the Board, the meeting adjourned at I10:205 a.m. i I l I I Minutes of Board of Commissioners' Business Meeting Monday, May 19,2014 Page 5 of6 DATED this ~I!J Day of ~ 2014 for the Deschutes County Board of Commission s. Tam~ Anthony DeB one, Vice Chair Alan Unger, Commissioner Recording Secretary Minutes of Board of Commissioners' Business Meeting Monday, May 19,2014 Page 6 of6 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, MAY 19,2014 Commissioners' Hearing Room -Administration Building -1300 NW WaH St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Board Approval and Chair Signature of Document No. 2014-289, a Grant Application for Oregon Health Authority Youth Suicide Prevention Funds -Tom Kuhn, Health Services Suggested Action: Move Chair signature ofDocument No. 2014-289. 4. CONSIDERATION of Approval and Board Signature of Document No. 2014-290, the Greater Sisters Country Community Wildfire Protection Plan Ed Keith, Forester; Alison Green, Project Wildfire Suggested Action: Move Board signature ofDocument No. 2014-290 Board of Commissioners' Business Meeting Agenda Monday, May 19,2014 Page 1 of5 5. CONSIDERATION of Board Signature of Document No. 2014-281, an Addendum to an Intergovernmental Agreement to Temporarily Provide Crook County with Road Department Consulting and Similar Assistance -Chris Doty, Road Department Suggested Action: Move Board signature ofDocument No. 2014-281. CONSENT AGENDA 6. Board Signature of Resolution No. 2014-051, Transferring Appropriations within the Road Fund 7. Board Signature of Document No. 2014-238, a Lease between Deschutes County and Neighbor Impact for Office Space in the South County Services Building 8. Board Signature of Resolution No. 2014-051, Transferring Appropriations within the Road Fund 9. Board Signature of Resolution No. 2014-060, Transferring Appropriations in the Natural Resources Protection Fund 10. Approval of Minutes: . Business Meeting: May 14,2014 . Work Session: May 14,2014 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District Board of Commissioners' Business Meeting Agenda Monday, May 19,2014 Page 2 of5 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 14. ADDITIONS TO THE AGENDA Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Monday, May 19 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, May 26 Most County offices will be closed to observe Memorial Day Tuesday, May 27 through Friday, May 30 Budget Committee Meetings and Department Presentations Monday, June 2 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, May 19,2014 Page 3 of5 Tuesday, June 3 3:30p.m. Local Public Safety Coordinating Council Meeting 5:00 p.m. Bend Chamber of Commerce Event Wednesday, June 4 10:00 a.m. Board of Commissioners' Business Meeting 2:00 p.m. Joint Work Session with the La Pine City Council, La Pine City Hall Thursday, June 5 8:30 a.m. Performance Management & Department Update Justice Court Monday, June 9 -Tuesday, June 10 Association of Oregon Counties' Spring Conference -Hood River Wednesday, June 11 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, June 12 7:00 a.m. State of the Community -City/County -Chamber of Commerce -Riverhouse Monday, June 16 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, June 23 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Tuesday, June 24 11:00 a.m. Annual Luncheon Meeting of Board of Commissioners with the Black Butte Ranch County Service District Board Black Butte Ranch 1:00 p.m. Employee Benefits Advisory Committee Meeting Board of Commissioners' Business Meeting Agenda Monday, May 19,2014 Page 4 of5 Wednesday, June 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, June 26 8:00 a.m. Performance Management & Department Update -Natural Resources at Road 5:30p.m. Joint Meeting of the Board of Commissioners and Planning Commission Monday, June 30 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Tuesday, July 1 3:30 p.m. Local Public Safety Coordinating Council Meeting Wednesday, July 2 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, July 3 8:00 a.m. Joint Meeting of Board of Commissioners with Sisters City Council, City Hall 11:00 a.m. Performance Management & Department Update -Legal Counsel Monday, July 4 Most County offices will be closed to observe Independence Day Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.bakerCtildeschutes.org. Board of Commissioners' Business Meeting Agenda Monday, May 19,2014 Page 5 of5