HomeMy WebLinkAboutRes 051 - Transfer Appropr - Road FundsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 19, 2014
Please see directions for completing this document on the next page.
DATE: May 7,2014
FROM: Wayne Lowry ~r{ Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2014-051, transfer of appropriation from the Road Fund to
the Road Building and Equipment Fund and in the Road Building and Equipment Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2014-051. Additional Capital Outlay appropriation is required in the
Road Building and Equipment Fund. An expenditure for a Chip Spreader was anticipated to occur in
FY 2013, but due to manufacturer delay, the equipment was not received until FY 2014. As Oregon
Budget Law limits the transfer of appropriation from Contingency in the Road Building and Equipment
Fund to 15% of total appropriation, $170,600 will be transferred from Contingency to Capital Outlay
and $79,400 appropriation will be transferred from the Road Fund to the Road Building and Equipment
Fund.
FISCAL IMPLICATIONS:
A transfer of appropriation from the Road Fund Contingency category to the Road Building and
Equipment Fund Capital Outlay category for $79,400 and from Contingency to Capital Outlay in the
Road Building and Equipment Fund for $170,600 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2014-051.
ATTENDANCE: Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Wayne Lowry, Finance Department 388-6559
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Rescinding Resolution No. 2013*
117 and Authorizing Transfer of Appropriations RESOLUTION NO. 2014-051 *
Within the Various Funds of the 2013-2014 *
Deschutes County Budget and Direction Entries
WHEREAS, the Board of County Commissioners on December II, 2013 adopted Resolution No. 2013
117, and
WHEREAS, Deschutes County staff has ascertained that the amount of contingency authorized for
appropriation in Resolution No. 2013-117 exceeded the allowable statutory limit, and
WHEREAS, the Road Department Director continues to require a transfer of appropriations, now,
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That Resolution No. 2013-117 is rescinded and is now null and void.
Section 2. That the following transfers of appropriations be made:
FROM: 325-5000-501.97-01 Road Fund,
Contingency $ 79,400
FROM: 330-5000-501.97-01 Road Building & Equipment Fund,
Contingency $170,600
TO: 330-5000-431.94-10 Road Building & Equipment Fund,
Capital Outlay, Machinery $250,000
Section 3. That the Finance Director make the appropriate entries in the Deschutes County Budget
document to show the above appropriations.
PAGE 1 OF 2 RESOLUTION NO. 2014-051 (05119/2014)
Dated this __th day of May, 2014. BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ANTHONY DEBONE, Vice Chair
ATTEST:
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2 -RESOLUTION NO. 2014-051 (05/19/2014)
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 325-5000-501.97-01
2 330-5000-501.97-01
3 330-5000-431.94-10
TOTAL
Category Description
{Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Contingency Contingency
Contingency Contingency
Capital Outlay Machinery
Current
Budgeted
Amount To (From)
Revised
Budget
1,944,504 (79,4(;)0) 1,865,104
660,028 (170,600) 489,428
436,000 250,000 686,000
3,040,532 -3,040,532
A transfer of appropriation is required for the following reason and will be used for the following purpose:
TheFY 2013 budget for·theRosd Building & Equipment Fund included an appropriation for a Chip Spreader. Due to manlllfacturer
delays, the equipment walnot received until July 2013. It is therefore necessary to Increase the Capital Outlay appropriation
In the'Road Bullldng end ~Equlpment fund. In order to comply with Oregon Budget Law, only $170.600 appropriation'Is available
In Fund 330. Thereme.lnil'lg l!ipproprlation will be transferred from the Road Fund.
Fund:
Dept:
Requested by:
Date:
Road Bldg & Equip Fund
Road Department
Chris Doty
5/6/2014
For Recording Stamp Only
BEFORE TilE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolurion Transfening Appropriations *
Within the Various Funds of the 2013-2014 * RESOLUTION NO. 7.01]·117
Deschutes County Budget and Directing Entries ,. fit£" #-..5~l
WIIEREAS, attached is an e-mail from the Road Department Director requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
That the following transfers of appropriations be made:
FROM: 330-5000-501.97-01 Road Building & Equipment,
Contingency $ 250,000
TO: 330-5000-43\.94-10 Road Building & Equipment,
Machinery $ 250,000
Ss.criQIL2-, That the Finance Director make thc appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____l_f__.. day of December, 20 IJ.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
CU~~
Recording Secretary ANTHONY DEBONE. Commissioner
P,\t>f I Of' '·R ESOIL r,o," >10 lU' )·II7( U11I113)
Lacy Nichols
From: Kristi Putschler
Sent: Tuesday. December 03,20131:21 PM
To: Wayne lowry; lacy Nichols; Jeanine Faria
Cc: Chris Ooty; Randy McCulley
Subject: building & equip 12-03-13.)(18)(
Attachments: building & equip 12-03·13,)ds)(
Please find attached an appropriation transfer for the Building and Equipment Fund (330)
Thank you,
Kristi Putschler
Deschutes County Road Department
Acct Tech
541·322·7118
-------_.""."~:j~-._ ..~-'.....-,"""'"'"""'"'~..-'-'--'~-.'.-----~.-'~~.""._"~''''"''''"'A''''·''h""."~A.''~m,..w;;""...:wl*li~~..._r'~ ----~--
Deschutes County
Appropriation Transfer Request
~.
Item
Item
1
2
line Number
(HTE 14 digit code)
330-5000-431-9410
330-5000-501-9701
Category
(Pers, M&S, Cap Out.
Contingency)
Capital Outlay
Contingency
Description
(Element-Object. e.g. Time Mgmt,
Temp Help. Computer Hardware)
Machinery
Contingency
Current
Budgeted
Amount
436,000
660,028
To (From)
250,000
(250,000)
Revised
Budget
686,000
410,028
TOTAL 1,096,028 -1,096,028
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Chip Spreader was budgeted and ordered in 2013 FY but not received until July 2014 FY.
Because spreader was received in 2014, it was paid with 2014 FY budgeted funds.
Available contingency funds are requested for transfer to purchase the budgeted 2014 FYequipment.
Fund:
Dept:
Requested by:
Date:
Building & Equipment
Road
Chris Doty
12/3/2013