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Home My WebLink About2014-06-04 Business Meeting Agenda Board of Commissioners’ Business Meeting Agenda Wednesday, June 4, 2014 Page 1 of 11 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JUNE 4, 2014 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the official record of that hearing. 3. CONSIDERATION of Approval of Grant Applications – Capt. Erik Utter and/or Sgt. Nathan Garibay, Sheriff’s Office Document No. 2014-328, the Annual Justice Assistance Grant (JAG) Document No. 2014-327, Pre-disaster Mitigation Plan Update Grant (FEMA/Oregon Emergency Management) Suggested Action: Move Board approval of County Administrator signature of the grant applications. 4. CONSIDERATION of Board Signature of Document No. 2014-297, a Notice of Intent to Award Contract Letter for Janitorial Services for the Sheriff’s Office – Darryl Nakahira and/or Lt. Deron McMaster, Sheriff’s Office Suggested Action: Move signature of Document No. 2014-297. Board of Commissioners’ Business Meeting Agenda Wednesday, June 4, 2014 Page 2 of 11 5. CONSIDERATION of Board Signature of Documents Related to the La Pine Land Conveyance Act of 2012, through the Bureau of Land Management – James Lewis, Property & Facilities Document No. 2014-294, Granting an Easement to Midstate Electric Cooperative, La Pine Document No. 2014-251, a Bargain and Sale Deed to the City of La Pine Document No. 2014-259, a Bargain and Sale Deed to the La Pine Park and Recreation District Document No. 2014-264, a Bargain and Sale Deed to Midstate Electric Cooperative, La Pine Suggested Action: Move signature of documents. 6. A PUBLIC HEARING and Consideration of Board Signature of Resolution No. 2014-052, Adopting the Fiscal Year 2014-15 Fee Schedule for Deschutes County for 2014-15 – Christina Partain, Finance Suggested Actions: Open the public hearing and take testimony; move Board signature of Resolution No. 2014-052. 7. CONSIDERATION of Second Reading by Title Only, and Adoption, of Ordinance No. 2014-003, Amending Code regarding Presumptive Fines for Violations – Laurie Craghead, County Counsel Suggested Actions: Move second reading by title only, and adoption, of Ordinance No. 2014-003. 8. CONSIDERATION of Second Reading by Title Only, and Adoption, of Ordinance No. 2014-004, Amending Code regarding Fines to be Consistent with Oregon Revised Statute – Laurie Craghead, County Counsel Suggested Actions: Move second reading by title only, and adoption, of Ordinance No. 2014-004. Board of Commissioners’ Business Meeting Agenda Wednesday, June 4, 2014 Page 3 of 11 9. A PUBLIC HEARING and Consideration of First Reading by Title Only of Ordinance No. 2014-017, Amending Title 17, Changes to the County’s Traffic Study Requirements – Peter Russell, Community Development Suggested Actions: Open public hearing, take testimony, move first reading of Ordinance No. 2014-017, by title only. 10. A PUBLIC HEARING and Consideration of First Reading by Title Only of Ordinance No. 2014-001, Amending Title 18, Changes to the County’s Traffic Study Requirements – Peter Russell, Community Development Suggested Actions: Open public hearing, take testimony, move first reading of Ordinance No. 2014-001, by title only. 11. CONSIDERATION of Board Signature of Documents No. 2014-286 and 2014-287, Farm and Forest Management Easements that were Required for a Medical Hardship Dwelling in the Exclusive Farm Use Zone – Paul Blikstad, Community Development Suggested Action: Move signature of Documents No. 2014-286 and 2014-287. 12. A PUBLIC HEARING on the Appeal of the Hearings Officer’s Decision on Application No. A-13-8, regarding Whether the Conceptual Master Plan Approval for Thornburgh Destination Resort Has Been Initiated – Kevin Harrison, Community Development Suggested Actions: Open public hearing, take testimony, deliberate as appropriate. CONSENT AGENDA 13. Board Signature of Document No. 2014-121, an Intergovernmental Agreement for Sheriff’s Office Law Enforcement Services in the City of Sisters 14. Board Signature of Resolution No. 2014-079, Approving the Assignment and Transfer of the Cable Television Franchise Issued to Bend Cable Communications/Bendbraodband to Telephone and Data Systems, Inc. (dba TDS Baja) Board of Commissioners’ Business Meeting Agenda Wednesday, June 4, 2014 Page 4 of 11 15. Board Signature of Document No. 2014-295, a Quitclaim Deed for 600 Square Feet to the City of Bend 16. Board Signature of Order No. 2014-016, Canceling Uncollectible Personal Property Taxes 17. Approval of Minutes:  Business Meeting: May 19, 2014  Work Session: May 19, 2014 CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 18. CONSIDERATION of Board Signature of Resolution No. 2014-050, Transferring Appropriations within the Operating Funds – Wayne Lowry, Finance; Mike Gocke, Sunriver Service District Suggested Action: Move Board signature of Resolution No. 2014-058. 19. CONSIDERATION of Board Signature of Document No. 2014-326, a Special Districts Insurance Services Form of Joinder to Trust Agreement – Dave Doyle, County Counsel Suggested Action: Move Board signature of Document No. 2014-326. 20. A PUBLIC HEARING and Consideration of Board Signature of Resolution No. 2014-058, Adopting the Fiscal Year 2014-15 Fee Schedule for the Sunriver Service District – Christina Partain, Finance Suggested Actions: Open the public hearing and take testimony; move Board signature of Resolution No. 2014-058. CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 21. A PUBLIC HEARING and Consideration of Board Signature of Resolution No. 2014-053, Adopting the Fiscal Year 2014-15 Fee Schedule for the Black Butte Ranch County Service District – Christina Partain, Finance Suggested Actions: Open the public hearing and take testimony; move Board signature of Resolution No. 2014-053. Board of Commissioners’ Business Meeting Agenda Wednesday, June 4, 2014 Page 5 of 11 CONVENE AS THE GOVERNING BODY OF THE COUNTYWIDE LAW ENFORCEMENT DISTRICT #1 22. A PUBLIC HEARING and Consideration of Board Signature of Resolution No. 2014-055, Adopting the Fiscal Year 2014-15 Fee Schedule for the Countywide Law Enforcement District #1– Christina Partain, Finance Suggested Actions: Open the public hearing and take testimony; move Board signature of Resolution No. 2014-055. CONVENE AS THE GOVERNING BODY OF THE RURAL LAW ENFORCEMENT DISTRICT #2 23. A PUBLIC HEARING and Consideration of Board Signature of Resolution No. 2014-056, Adopting the Fiscal Year 2014-15 Fee Schedule for Rural Law Enforcement District #2 for 2014-15 – Christina Partain, Finance Suggested Actions: Open the public hearing and take testimony; move Board signature of Resolution No. 2014-056. CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 24. A PUBLIC HEARING and Consideration of Board Signature of Resolution No. 2014-054, Adopting the Fiscal Year 2014-15 Fee Schedule for the 9-1-1 County Service District for 2014-15 – Christina Partain, Finance Suggested Actions: Open the public hearing and take testimony; move Board signature of Resolution No. 2014-054. 25. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 26. A PUBLIC HEARING and Consideration of Board Signature of Resolution No. 2014-057, Adopting the Fiscal Year 2014-15 Fee Schedule for the Extension/4-H County Service District for 2014-15 – Christina Partain, Finance Suggested Actions: Open the public hearing and take testimony; move Board signature of Resolution No. 2014-057. Board of Commissioners’ Business Meeting Agenda Wednesday, June 4, 2014 Page 6 of 11 27. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 28. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 29. ADDITIONS TO THE AGENDA _________ ______________________________________ Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. _________ ______________________________________ PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. ______________________________________ FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners’ meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Monday, June 2 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, June 3 3:30 p.m. Local Public Safety Coordinating Council Meeting 5:00 p.m. Bend Chamber of Commerce Event Board of Commissioners’ Business Meeting Agenda Wednesday, June 4, 2014 Page 7 of 11 Wednesday, June 4 10:00 a.m. Board of Commissioners’ Business Meeting 2:00 p.m. Joint Work Session with the La Pine City Council, La Pine City Hall Thursday, June 5 8:30 a.m. Performance Management & Department Update – Justice Court Monday, June 9 – Tuesday, June 10 Association of Oregon Counties’ Spring Conference – Hood River Thursday, June 12 7:00 a.m. State of the Community – City/County – Chamber of Commerce – Riverhouse Monday, June 16 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) 4:00 p.m. Mobilization Ceremony, at Bend Elks Ball Field Wednesday, June 18 11:00 a.m. Oregon Youth Challenge Graduation – Fair/Expo, Redmond Monday, June 23 10:00 a.m. Board of Commissioners’ Business Meeting – includes public hearings and adoption of budgets for fiscal year 2014-15 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, June 24 11:00 a.m. Annual Luncheon Meeting of Board of Commissioners with the Black Butte Ranch County Service District Board – Black Butte Ranch 1:00 p.m. Employee Benefits Advisory Committee Meeting Wednesday, June 25 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Board of Commissioners’ Business Meeting Agenda Wednesday, June 4, 2014 Page 8 of 11 Thursday, June 26 8:00 a.m. 9-1-1 Director Candidate Interviews – at 9-1-1 5:30 p.m. Joint Meeting of the Board of Commissioners and Planning Commission Friday, June 27 8:00 a.m. 9-1-1 Director Candidate Interviews – at 9-1-1 Monday, June 30 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, July 1 8:00 a.m. Sisters Chamber of Commerce Event – State of the City – Sisters 3:30 p.m. Local Public Safety Coordinating Council Meeting Wednesday, July 2 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) 5:30 p.m. Public Hearing on Central Oregon Irrigation District Text Amend (Canal Piping) Thursday, July 3 8:00 a.m. Joint Meeting of Board of Commissioners with Sisters City Council, City Hall 11:00 a.m. Performance Management & Department Update – Legal Counsel Monday, July 4 Most County offices will be closed to observe Independence Day Monday, July 7 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Board of Commissioners’ Business Meeting Agenda Wednesday, June 4, 2014 Page 9 of 11 Wednesday, July 9 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, July 21 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, July 22 1:00 p.m. Employee Benefits Advisory Committee Meeting Wednesday, July 23 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, July 28 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, August 4 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, August 5 3:30 p.m. Local Public Safety Coordinating Council Meeting Wednesday, August 6 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Board of Commissioners’ Business Meeting Agenda Wednesday, June 4, 2014 Page 10 of 11 Thursday, August 7 9:00 a.m. Performance Management & Department Update – 9-1-1 County Service District Wednesday, August 13 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, August 18 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, August 20 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, August 25 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, August 27 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, August 28 9:00 a.m. Performance Management & Department Update – Sheriff’s Office, Part I Tuesday, September 2 3:30 p.m. Local Public Safety Coordinating Council Meeting 5:00 p.m. County College Presentation Board of Commissioners’ Business Meeting Agenda Wednesday, June 4, 2014 Page 11 of 11 Wednesday, September 3 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, September 4 9:00 a.m. Performance Management & Department Update – Sheriff’s Office, Part II _________ ______________________________________ Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6572, or send an e-mail to bonnie.baker@deschutes.org. _________ ______________________________________