HomeMy WebLinkAboutRes 050 - Transfer Appropr - Sunriver SDI
1
i Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 04,2014
Please see directions for completing this document on the next page.
DATE: May 19,2014
FROM: Wayne Lowry .~< Finance Director 541-388-65590
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Sunriver Service District Resolution 2014-050. Recommending
approval to transfer appropriation from Operating Fund 715 Contingency to Operating Fund 715
Materials & Services, Capital Outlay and Transfers Out categories, so as not to expend resources in
excess of the amount provided for by law.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Transfer appropriation from Operating Fund 715 contingency to Operating Fund 715 Materials &
Services, Capital Outlay and Transfers Out categories, so as not to expend resourc in excess ofthe
amount provided for by law.
FISCAL IMPLICATIONS:
Recommending approval to transfer appropriation $119,500 from Operating Fund 715 contingency to
Operating Fund 715 Materials & Services, $35,500, Capital Outlay, $50,000, and Transfers Out,
$34,000.
RECOMMENDATION & ACTION REQUESTED:
Approve the transfer of appropriation within the Sunriver Service District Operating Fund ..
ATTENDANCE: Mike Gocke and Wayne Lowry
DISTRIBUTION OF DOCUMENTS:
Angie M. Powers, Administrative Assistant, Sunriver Service District
Mike Gocke, Treasurer, Sunriver Service District and
Jamie Kendellen, SROA Controller
Wayne Lowry, Deschutes County Finance Director
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
ACTING AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
A Resolution Transferring Appropriations *
Within the Fund ofthe 2013-14 RESOLUTION NO. 2014-050 * Sunriver Service District *
District Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Sunriver Service District requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Sunriver Service District
Budget to accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, ACTING AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT as follows:
That the following transfers of appropriations be made:
FROM: 715-9700-501.97-01 Sunriver Service District,
Contingency $ 119,500
TO: 715-9700-425.33-70 Sunriver Service District
Materials & Services, Legal 34,000
TO: 715-9700-425.33-99 Sunriver Service District
Materials & Services, Contract 20,000
TO: 715-9700-425.92-30 Sunriver Service District
Capital Outlay, Building 15,500
TO: 715-9700-491.96-16 Sunriver Service District,
Transfers Out, Reserve Fund $ 50,000
PAGE 1 OF 2-RESOLUTION NO. 2014-050 (06/04/14)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _th day ofJune 2014.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON ACTING AS THE
GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2-REsOLUTION NO. 2014-050 (06/04/14)
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Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 715-9700-491.96-16
2 715-9700-425.33-70
3 715-9700-425.33-99
4 715-9700-425.92-30
2 715-9700-501-97.01
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Transfers Out To Reserve Fund
Materials & Services Legal
Materials & Services Contract
Capital Outlay Building
Contingency Contingency
Current
Budgeted
Amount To (From)
216,000 34,000
10,000 20,000
14,500 15,500
-50,000
711,146 (119,500)
951,646 -
Revised
Budget
250,000
30,000
30,000
50,000
591,646
951,646
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Due to fiscal requirements not identified at the time the FY 2013-14 budget was adopted, additional appropriation in the
Materials & Services, Capital Outlay and Transfer Out categories is required.
Fund:
Dept:
Requested by:
Date:
Sunriver Service District
Non-Departmental
Michael Gocke
5/15/2014
Jeanine Faria
From: Sunriver Service District <ssdadmin@sunriversd.org>
Sent: Monday, May 19,201412:31 PM
To: Bonnie Baker; Jeanine Faria
Cc: Sharon Ross
Subject: BoCC Agenda Request -SSD Contingency Funds transfer
Attachments: County Submittal For Contingency Transfer 2014-006.doc; 2014-006 signed.pdf
Good afternoon
Attached is an Agenda Request form, and the accompanying Sunriver Service District Resolution 2014-006 document
(requesting the transfer of contingency funds to operating funds and reserve fund).
Please let me know if you have any questions. Thank you.
Angie Powers
Administrative Assistant
Sunriver Service District
ssdadmin@sunriversd.org
541-585-3720
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SUNRIVER SERVICE DISTRICT
Managing Board
Resolution to Request the Transfer of Operating Fund
(Fund 715) Contingency Account Funds to
Operating Fund (Fund 715) Expense Accounts and to Transfers to Capital Outlay -Reserves (Fund 715)
Resolution 2014-006
Whereas the Sunriver Service District was created on June 12, 2002 by Order No. 2002-085 of the Deschutes County Commissioners, and.
Whereas the Deschutes County Commissioners, acting as the Governing Board of the Sunriver Service District on June 26, 2002 in
Agreement No. 2002-147 did specify that the Sunriver Service District (hereafter "District") provide law enforcement, fire prevention and
protection services, emergency medical services including ambulance, security services by contract, and
Whereas the Deschutes County Commissioners, acting as the Governing Body of the District on June 26, 2002 in the Memorandum of
Understanding Contract No. 2002-201 and Agreement No. 2002-147 did delegate managing authority for the District to the District
Managing Board (hereafter "Board" created within these documents, and
Whereas it is necess~ry to transfer money from the Operating Fund (Fund 715) contingency account to Operating Fund (Fund 715)
expense accounts, and from the Operating Fund (Fund 715) contingency account to Capital Outlay -Transfers to Reserve Fund (Fund 715),
so as not to spend public money in excess of the amount provided for by I~w.
Now, Therefore it is resolved by the Board that the Governing Body be requested to approve the transfer of the following amounts in the
Operating Fund (Fund 715) contingency account to the indicated Operating Fund (Fund 715) expense accounts, and from the Operating
Fund (Fund 715) contingency account to Capital Outlay -Transfers to Reserve Fund (Fund 715), not later than June 30, 2014.
Dated this 15th of May, 2014
dJ~~A-/
Debra Bake~ Chairma~-~ ~
, ."1') Ii ~VH,4, ( ; p, £ l40il itYG
2014-006
SUNRIVER SERVICE DISTRICT
Managing Board
Resolution to Request the Transfer of Operating Fund
(Fund 715) Contingency Account Funds to
Operating Fund (Fund 715) Expense Accounts and to Transfers to Capital Outlay -Reserves (Fund 715)
Resolution 2014-006
Amount
Current Budgeted
2014-006